Okaloosa County School Board — Regular Meeting, February 24, 2020 — reading text

$77,330,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $16,612,856.86 and Bank Transfers in the amount of $77,330,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2020, totaling $16,612,856.86; and Bank Transfers for January 2020, totaling $77,330,000.00. File Attachments 07 - MIS 3478 - Warrant Register - January 2020.pdf (547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 ITB 20-09 Security Fencing Bid - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund as available Recommended Action : Motion to approve the committee's recommendation of award for ITB 20- 09 Security Fencing Bid - District Wide, effective February 25, 2020 through February 24, 2023. Public Content Request approval of the committee's recommendation to award ITB 20-09 Security Fencing Bid - District Wide to American Eagle Fence and Shalimar Industries, LLC d/b/a Shalimar Fence. The contract will be used on an as needed basis and based on awarded pricing. Funds will be paid from Capital Fund as available. The contract is effective February 25, 2020 through February 24, 2023. A copy of the bid, Addendum #1, and the award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-09.pdf (2,449 KB) ITB 20-09A.PDF (36 KB) AWARD TABULATION FOR ITB_20-09.pdf (38 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 ITB 20-10 Intercom System Program - Facilities & Maintenance, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 20-10 Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Public Content Request approval of the committee's recommendation to award ITB 20-10 Intercom System Program to Ivanco, Inc. based on fixed and discount pricing. The contract is effective April 12, 2020 through April 11, 2025. Funding will be paid from Capital Funds as available. A copy of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ITB 20-10.pdf (1,381 KB) ITB 20-10_TAB.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 17-01 Fuels: Gasoline and Diesel, effective March 12, 2020 through March 11, 2021. Public Content Request approval to renew ITB 17-01 Fuels: Gasoline and Diesel, based on original pricing, terms and conditions. The awarded vendor is Mansfield Oil Company of Gainesville, Inc. Funding will be paid from General Funds. The contract is effective March 12, 2020 through March 11, 2021. Copies of the renewal letter and original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF ITB 17-01.pdf (764 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 24, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00, effective July 1, 2020 through June 30, 2021. Public Content Request renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. The contract is effective July 1, 2020 through June 30, 2021. Funding will be paid from General Funds. Copies of vendor renewal letters, Cox Commercial Services Agreement, Uniti Fiber E-Rate Contract Renewal, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850) 689-7184. File Attachments RENEWAL OF ITB 18-09.pdf (944 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the