Okaloosa County School Board — Regular Meeting, June 9, 2025 — reading text

21-05 AWARD TABULATION.pdf (284 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Renewal of ITB 22-20 Carpet Tile, LVT and VCT-DW, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds As Available Recommended Action : Motion to approve the renewal of ITB 22-20 Carpet Tile, LVT and VCT-DW, effective June 14, 2025 through June 13, 2026. Public Content Request approval to renew ITB 22-20 Carpet Tile, LVT and VCT-DW. The awarded vendor is The Flooring Authority as Primary Service Provider, and Bob Taylor's Carpet One as the Secondary Provider, based on fixed pricing. The contract will be used on an as needed basis and is effective June 14, 2025, through June 13, 2026. For additional information, please contact Bobby McElroy, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (532 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Tag-On Bid: BC-2025-014 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary Recommended Action : Motion to approve tag-on Bid: BC- 2025-014 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective through April 30, 2027. Public Content Request approval to tag-on Bid BC-2025-014 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice, based on fixed pricing, and the contract will be used on an as needed basis. Funding will vary. The contract is effective May 1, 2025, through April 30, 2027, and copies of the renewal documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments RENEWAL DOCUMENTS.pdf (762 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid: RFP 241904 Specialized Therapy Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will be paid by participating department Recommended Action : Motion to approve tagging on to RFP 241904 Specialized Therapy Services through Escambia County Schools, effective through June 30, 2026. Public Content Request approval to tag on to RFP 241904 Specialized Therapy Services through Escambia County Schools. The bid provides multiple disciplines through various vendors, based on fixed awarded pricing. The bid will be used as needed, based on same pricing, terms and conditions. Funding will be paid by participating department, and the contract is effective through June 30, 2026. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS.pdf (296 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Tag-On Bid Purchase Over $50,000: Lancaster-Johnson and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $357,805.71 Budgeted : Yes Budget Source : School Food Service Fund - Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Antioch, Florosa Elementary, Bruner, Davidson Middle School, and Warehouse for a total of $357,805.71. Public Content Request approval to purchase cafeteria equipment from Johnson-Lancaster and Associates, Inc. for the following schools: Antioch Elementary School $59,658.75, Florosa Elementary School $59,658.75, Warehouse $51,518.66, Bruner Middle School $84,425.42, and Davidson Middle School $102,544.13, for a total purchase amount of $357,805.71. Purchases will be made through Pasco County Schools ITB-21-095-DM, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments PRICE BREAKDOWN.xlsx (22 KB) ANTIOCH QUOTE.pdf (132 KB) FLOROSA QUOTE.pdf (132 KB) DAVIDSON QUOTE.pdf (136 KB) BRUNER QUOTE.pdf (133 KB) WAREHOUSE QUOTE.pdf (129 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Service Agreement #26-02 Christopher Mills, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,800.00 Budgeted : Yes Budget Source : Internal Fund, Style Marchers Recommended Action : Motion to approve Service Agreement #26-02 between Christopher Mills and The School Board of Okaloosa County, Florida, on behalf of Choctawhatchee High School, for a