Okaloosa County School Board — Regular Meeting, June 9, 2025 — reading text

205 and 209.pdf (340 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for classroom flooring in the amount of $6,552.00, presented by Parker Destin and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,552.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Destin Middle School for classroom flooring in the amount of $6,552.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Destin Middle School for classroom flooring in the amount of $6,552.00. File Attachments Destin Middle School Flooring.pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 06.09.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,495.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-06-09.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.7 Master Services Agreement and Letters of Engagement for External Auditing Services between the School  Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $157,500.00 Budgeted : Yes Recommended Action : Motion to approve the Master Services Agreement and Letters of Engagement for External Auditing Services between the School Board of Okaloosa County and Carr, Riggs & Ingram, CPAs and Advisors. Public Content On March 25, 2024, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram to perform the District Budget External Independent Auditing Services and Internal Accounts External Independent Auditing Services as outlined in RFP 24-01 and RFP 24-02. Attached is the Master Services Agreement, Letter of Engagement for the District Budget Audit, and Letter of Engagement for the Internal Funds Audit. The cost of the District Budget Audit will be $84,000.00, and the cost of the Internal Funds Audit will be $73,500.00 for a total of $157,500.00. File Attachments Okaloosa School District 2025 Updated MSA.pdf (1,684 KB) Okaloosa School District 2025 FS Audit Engagement Letter.pdf (3,368 KB) Okaloosa School District 2025 Internal Funds Audit Engagement Letter.pdf (2,662 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.8 Request to Write Off Internal Funds NSF Checks As Uncollectible, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 9, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,663.00 Budgeted : No Budget Source : Internal Funds Recommended Action : Motion to approve request to write off Internal Funds NSF Checks as uncollectible. Public Content Eleven schools have submitted a total of 27 uncollectible Internal Funds checks dated between July 2010 and August 2024. The affected schools are requesting permission to write off these checks totaling $3,663.00. These checks cannot be sent to the State Attorney's Office because they are too old or SafeChek did not receive the check from the bank. A list of individual checks is attached. File Attachments NSF Check Write Off Request.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Brett Hinely,