Okaloosa County BOCC — April 15, 2014 — FY14 SCAAP Application — reading text

Assistance Program State Criminal Alien Assistance Program 2014-H0823-FL-AP u~\ ·" Application ISwitch to ... Financial Institution Information Please provide the following financial institution information. All of this information is Application Handbook required to transfer funds to your jurisdiction's account electronically. *Name ofl Institution: SunTrust Bank *Address I Line l: 99 Race Track Rd NE Address Line Contact 2: ACH Bank * City: IFt. Walton Beach * State: l"Aorida c: Inmate ::=::::===========::;-~~~--' *Zip: 132547 facility P~:~~:k Isso I -~ -157031 submit * ACH . . . . - - - - - - - - - - - - . I Coordinator Connie Speller Name: SCAAP Help *Routing ~61000104 Number: . I GMS Home *Account..------------. Okaloosc Co Board of County Comm1ss1oner-Concentr<1t1on Log Off Title:'------------' I *Account 0458210003824 Number: . * Account Ch k. Type: . ec ing I *Is this account r.;-:-i Interest~ Bearing: *Please indicate if your jurisdictions ACH information has changed from your last SCAAP disbursement. https://grants.ojp.usdoj .gov/gmsextemal/achBank.do[4/4/2014 1: 15 :51 PM J State Criminal Alien Assistance Program Select (Yes. or No): ~I_N_o~~~~~---i___. * - Indicates required field Save and Continue Cancel Print a Copy https://grants.ojp.usdoj.gov/gmsextemal/achBank.do[4/4/2014 1: 15:51 PM] State Criminal Alien Assistance Program State Criminal Alien Assistance Program 2014-H0823-FL-AP t ·l}j ·" Application I Switch to ... OMB Number: 1121-0243 Expires: 02/29/2004 Application Handbook Inmate Information Application Number: 2014-H0823-FL-AP BJA strongly recommends that you read the Inmate Reporting Requirements section of the FY Applicant 2014 SCAAP Guidelines prior to beginning this portion of the application. Instructions here deal primarily with the mechanics of the upload process and do not address statutory or Contact programmatic requirements and restrictions. For the current ICE Country Code listing, click here: ACH Bank https://www.bja.gov/Funding/14 ICE Country Codes.pdf Inmate Inmate Data File Overwrite and Deletion: You may select the file upload method that facility best meets your needs. However, if you switch upload methods at any time, the inmate files uploaded or entered via the previous method will be overwritten and deleted. Additionally, Submit once inmate records are uploaded into GMS via the Direct File Upload method, any subsequent upload deletes and overwrites the previous file in its entirety. SCAAP Help Due Diligence: Applicants are required to certify that they used due diligence in the GMS Home preparation and submission of their inmate files. For an explanation of this concept, view applicable sections of the FY 2014 Guidelines or click here: Log Off https://www.bja.gov/Funding/14SCAAP Guidelines.pdf THE TWO INMATE DATA FILE UPLOAD METHODS ARE: Upload File (Direct File Upload): This method allows you to submit your entire set of qualifying inmate records as a single ASCII formatted file directly into GMS. Click here for information about the required format: https://www.bja.gov/Funding/14SCAAP Inmate Data Elements.pdf During the Upload File process, a red flashing bar will appear at the bottom of your screen. This bar will continue to flash until the inmate file upload is complete. Upon completion, you will receive an on-screen status report, listing the total number of inmate records and the number of records that are complete. In addition, the report will provide a detailed list of inmate records (by file number) that are incomplete or have data format errors and the nature of the errors. Upon receipt of the on-screen data report, you must either correct the data errors and upload the file again or submit the file with the errors. You should print the on-screen report for your records. Warning: Once inmate records are uploaded using this method, any subsequent upload deletes and overwrites the previous file in its entirety. https://grants.ojp.usdoj.gov/gmsextemal/inmateSCAAP.do[41412014 I: 18:07 PM] State Criminal Alien Assistance Program Enter Data (Direct Data Entry): This method allows you to manually enter each inmate's data directly into an online template. This approach is best suited for jurisdictions with smaller facilities or small criminal alien populations. Drop-down menus are provided for selecting incarceration dates, date of birth, and country of birth (the complete country names are listed). Access to Submitted Files: Once your FY 2014 application is submitted, inmate files are no longer available for changes or additions. To ensure that the maximum number of inmate records are considered for payment, please correct any data errors at the time of the file upload and before the Application is submitted. Requests to reopen submitted applications are discouraged and may not be honored by BJA. For Upload File method. please follow these steps: Step 1: Click on the "Upload File" radio button. Step 2: Click on the "Upload" box to attach your file. A pop-up window will appear. Step 3: Click on the "Browse" button in the pop-up window. Step 4: Find your file name and double-click on it. The file name will appear in the blank field. Step 5: Click the save button and a message will appear in the pop-up window, telling you the status of your upload. Click the "X" in the upper right corner of the pop-up box to close it. Your inmate file name will now appear next to the upload button on the main page. Step 6: Click on the "Save Information" button to continue on to the next phase of the application process. For Enter Data method. please follow these steps: Step 1: Click on the "Enter Data" radio button. Step 2: Click one of the four corresponding boxes. "Add" to add inmate data, "Select All" to select all inmate records entered, "Un-Select All" to un-select all inmate records entered, and "Delete Selected" to delete all selected inmate records. Step 3: Click on the "Save Information" button to continue on to the next phase of the application process. o{certify that the inmate data and records provided in this SCAAP application are in keeping with all SCAAP program and statutory requirements included in the SCAAP 2014 Guidelines. I used due diligence in determining the accuracy of the inmate records contained in this application, and I did not submit inmate records for an otherwise qualifying inmate where the jurisdiction's records indicated the inmate: (1) was born in the United States or one of its territories, (2) had a claim to U.S. citizenship, (3) was a U.S. citizen, or (4) did not qualify as an