Okaloosa County School Board — Workshop Meeting, July 23, 2020 — reading text

Agreement, Contract Modification Agreement Change Order 14, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 14. Public Content Change Order 14 Seat Management contract to modify support for CTE iMacs allowing for support up to 60 months. This is an increase from the normal 36 months of support offered on standard Non-CTE iMac devices. For additional information contact Dustin Keith, 850-689-7151. File Attachments Change Order 14 CTE iMac Extended Support 6_30_20.pdf (169 KB) Attachment C - effective 1 July 2020 CO14.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 12. Information Technology Seat Management Contract Subject : 12.2 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order 15, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 15. Public Content Seat Management COTS / LAW WAN maintenance changes 2020-21. COTS MS A3 (Mircrosoft) 2019-2020 $168,957.64 / 12 = $14,079.80 2020-2021 $174,368.66 / 12 = $14,530.72 Delta $5,411.02/year OR $450.92/month INCREASE One time true up of $222.16 credit to OCSD in July 2020 ClassLink 2019 – 2020 - $96,466.16 /12months = $8,038.00 2020 – 2021 - $96,466.16 /12months = $8,038.00 NO CHANGE COTS OCSD Invoice Currently we invoice $22,168.41 (January 2020 – June 2020) down from $25,138.63 (July 2019 to December 2019) due to terminating Vipre in 2019 The $222.16 True Up balances the difference of what was invoiced by CDW and what was invoiced to OCSD, through June 2020 The new OCSD monthly COTS invoice will be $22,599.96 July 2020 – June 2021 $14,530.72 MS A3 $8,038.00 Classlink $31.24 SSL Certs Extreme Network Maintenance – PCS 2019 - 2020 $104,705.43 / 12 = $8,725.45 month 2020 – 2021 $104,064.43 / 12 = $8,672.03 month Delta – $641.00 /year or $53.41 month DECREASE Currently we invoice $10,591.06 month (Jan 2020 – June 2020) up from $9,162.09 month (July 2019 – December 2019) for the Extreme increase 2019-2020 The new OCSD monthly LAN WAN invoice will be: $8,672.03 Extreme $1,159.67 Fortinet FW $9,831.70 Total monthly cost For additional information contact Dustin Keith, 850-689-7151. File Attachments Change Order 15 Adjustment in COTS and LAN_WAN Maintenance effective 1 July 2020.pdf (165 KB) Attachment C - effective 1 July 2020 CO 15.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 13. Attorney's Business Subject : 13.1 Renewal of Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc., presented by C. Jeffrey McInnis, School Board Attorney Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the extension and renewal of the Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc., under the same terms and conditions as the June 14, 2010 Agreement, on a continuing services basis effective until terminated by either party with thirty (30) days notice. File Attachments Resolutions In Special Education, Inc. Agreement.pdf (275 KB) 13. Attorney's Business Subject : 13.2 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 23, 2020 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Required Local Effort Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage Rate of 3.7870 Mills for  Required Local Effort. 17. Public Hearing Subject : 17.2 Basic Discretionary Operating Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage Rate of .7480 Mills for Basic Discretionary Operating. 17. Public Hearing Subject : 17.3 Capital Outlay Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage rate of 1.5000 Mills for Capital Outlay. 17. Public Hearing Subject : 17.4 Total Millage Levy, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Total Millage Levy of 6.0350 Mills. 17. Public Hearing Subject : 17.5 Resolution 20-04 Adopting the Tentative Millage Rates for Fiscal Year 2020-2021, presented by Rita R.  Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve Resolution 20-04 Adopting the Tentative Millage Rates for Fiscal Year July 1, 2020 to June 30, 2021. File Attachments TRIM Resolution 20-04 - Millage Rates - Adopted by School Board - 07-22-2020.pdf (104 KB) 17. Public Hearing Subject :