Okaloosa County School Board — Workshop Meeting, July 23, 2020

Thursday, July 23, 2020 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *************************************************** NOTICE This Board Workshop is being live-streamed for the convenience of the public at http://www.okaloosaschools.com/district/sb/meetings/2020. A separate seating area has been set aside for the press and public who are in attendance at the meeting in accordance with social distancing guidelines as provided by the Centers for Disease Control and Prevention (CDC). *************************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 23, 2020 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Discussion Agenda: Added item 10.1 Revised Okaloosa County School District 2020-2021 School Calendar 4. Visitors (Workshop Only) Subject : 4.1 Dr. Karen Chapman, Director, Department of Health, Okaloosa County - status update of COVID-19 in Okaloosa County Meeting : Jul 23, 2020 - Workshop Meeting Type : Information 5. Administrative Personnel Appointments Subject : 5.1 Appointment of Assistant Principal I, Crestview High School, recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Crestview High School. 5. Administrative Personnel Appointments Subject : 5.2 Appointment of Assistant Principal I, Baker School, recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal I, Baker School. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 23, 2020 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less that the $5,000 threshold for Internal and Budgetary Funds for the second quarter of 2020, April through June. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- APRIL THRU JUNE 2020.pdf (20 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of July 9, 2020; Minutes of Workshop Meeting of July 9, 2020; Minutes of Budget Workshop of July 9, 2020; Minutes of Regular Meeting of July 13, 2020, recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 13, 2020 Absolute Date : Jul 13, 2020 Recommended Action : Motion to approve the Minutes of the Special Meeting of July 9, 2020; Workshop Meeting of July 9, 2020; Minutes of Budget Workshop Meeting of July 9, 2020; Minutes of Regular Meeting of July 13, 2020. File Attachments 7-9-2020 Special Meeting - DRAFT.pdf (198 KB) 7-9-2020 Workshop - DRAFT.pdf (256 KB) 7-9-2020 Budget Workshop - DRAFT.pdf (233 KB) 7-13-2020 Meeting - DRAFT.pdf (264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for picnic tables in the amount of $9,639.25, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Dollar Amount : $9,639.25 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Pryor Middle School for picnic tables in the amount of $9,639.25. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Pryor Middle School for picnic tables in the amount of $9,639.25. File Attachments Pryor MS - Picnic Tables Quote.PDF (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Lewis School for front office wall and counter installation in the amount of $4,865.00, presented by Lamar White and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Dollar Amount : $4,865.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Lewis School for front office wall and counter installation in the amount of $4,865.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Lewis School for front office wall and counter installation in the amount of $4,865.00. File Attachments Lewis MS - wall quote.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for welcome signs in the amount of $675.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Dollar Amount : $675.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School for welcome signs in the amount of $675.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for welcome signs in the amount of $675.00. File Attachments BrunerWelcomeSigns.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-27-20.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-07-27.pdf (411 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Payroll Warrant Register and Accounts Payable Warrant Register for June 2020, totaling $52,485,282.19; and Bank Transfers for June 2020, totaling $24,000,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $52,485,282.19 and Bank Transfers in the amount of $24,000,000.00. Public Content Motion to approve Warrants in the amount of $52,485,282.19 and Bank Transfers in the amount of $24,000,000.00. File Attachments 12 - MIS 3478 - Warrant Register - June 2020.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Emergency Purchase of Infrared Forehead Thermometers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $123,273.46 Budgeted : Yes Budget Source : Federal Funds, Project 0451 CARES - ESSER Recommended Action : Motion to approve the emergency purchase of 1800 YT-1 Infrared Forehead Thermometers from GoBioMed in the amount of $123,273.46. Public Content Request approval to purchase 1800 YT-1 Infrared Forehead Thermometers from GoBioMed in the amount of $123,273.46 to be used in schools and classrooms for temperature readings for the 2020-2021 school year due to the Covid-19 pandemic. The purchase was made as an emergency purchase through School Board Policy 2-17(a)(12). Funds will be paid from Federal Funds, Project 0451 CARES - ESSER. A copy of the quote is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments EMERGENCY PURCHASE.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $134,797.65 Budgeted : Yes Budget Source : Federal Funds, Project 0451 CARES - ESSER Recommended Action : Motion to approve Title I purchases of computer equipment from Dell, for Rocky Bayou Christian School and St. Mary's Catholic School, for a combined total of $134,797.65. Public Content Request approval for Title 1 to purchase computer equipment from Dell for Rocky Bayou Christian School in the amount of $101,015.65 and for St. Mary's Catholic School in the amount of $33,782.00 for a combined total of $134,797.65. The purchases are made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 0451 CARES - ESSER. Copies of the quotes are attached. For additional information, please contact Amy Dale, Specialist, Title I & Title IX, at (850) 301-3008. File Attachments DELL-ROCKY BAYOU.pdf (61 KB) DELL-ST. MARY'S.pdf (55 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: AMN Healthcare Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Budget Source : General Funds, Project 0023 - Itinerant - Speech Recommended Action : Motion to approve contracting with AMN/Advanced Medical Personnel Services, Inc. through Escambia County School District RFP 190806 Speech Language Pathologist, School Psychologist, Occupational Therapist, and Physical Therapist Services, effective through June 30, 2021. Public Content Request approval to contract with AMN/Advanced Medical Personnel Services, Inc. through previously approved tag on bid with Escambia County School District RFP 190806 Speech Language Pathologist, School Psychologist, Occupational Therapist, and Physical Therapist Services. Services will be used on an as needed basis and based on pricing, terms and conditions of the RFP. The contract is effective through June 30, 2021. Funding will be paid from General Funds, Project 0023 - Itinerant - Speech. A copy of the vendor letter is attached. For additional information, please contact Dr. Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments CONSENT LETTER-AMN.PDF (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-Way Use, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budget Source : Capital Outlay Funds Recommended Action : Motion to approve the renewal of ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-Way Use with Mobile Communications based on fixed pricing, effective through July 7, 2021. Public Content Request approval to renew ITB 19-12 Radios, Repeaters and Accessories for Portable and Two-Way Use with Mobile Communications based on fixed pricing. Funds will be paid from Capital Outlay Funds. The renewal is effective through July 7, 2021. Copies of the renewal confirmation letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, IT/MIS, at (850) 689-7184. File Attachments ITB 19-12 RENEWAL CONFIRMATION.pdf (612 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Exempted Purchase Over $25,000: Edgenuity Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $250,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 0451 CARES ACT - ESSER Recommended Action : Motion to approve the purchase of Edgenuity software for elementary students in the amount of $200,000.00 and the purchase of Professional Development in the amount of $50,000.00 for a total amount of $250,000.00 The contract is effective 7/30/2020 through 7/30/2021. Public Content Request approval to purchase Edgenuity software for elementary students in the amount of $200,000.00 and the purchase of Professional Development in the amount of $50,000.00 for a total amount of $250,000.00. Funds will be paid from Federal Funds, Project 0451 CARES ACT - ESSER. The contract is effective 7/30/2020 through 7/30/2021. Copies of the quotes are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction at (850) 833-5888. File Attachments EDGENUITY ELEMENTARY QUOTE.pdf (82 KB) EDGENUITY PD QUOTE.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Exempted Purchase Over $25,000: MaxScholar, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $111,740.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction and Federal Funds, Project 1415 Title IV - SS & AEG and Project 1405 Title II - Part A TCH & PRINC Recommended Action : Motion to approve the purchase of software licenses, materials and professional development from Maxscholar in the amount of $111,740.00. Public Content Request approval of the purchase of software licenses, materials and professional development from Maxscholar in the amount of $111,740.00, based on estimated quantities. The vendor has agreed to honor quoted prices through the 2020-2021 school year should additional quantities be required. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from a combination of General Funds, Project 6123 Reading Instruction and Federal Funds, Project 1415 Title IV - SS & AEG and Project 1405 Title II - Part A TCH & PRINC. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum, at (850) 833-5888. File Attachments MAXSCHOLAR QUOTE.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase Over $25,000: TeachTown, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $167,144.83 Budgeted : Yes Budget Source : General Funds, Project 3110 INSTR MAT - ESE DIGITAL Recommended Action : Motion to approve the purchase of software licenses and materials from TeachTown, Inc. in the amount of $167,144.83. The contract is effective through July 31, 2021. Public Content Request approval to purchase software licenses and materials from TeachTown, Inc. in the amount of $167,144.83. The purhcase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3110 INSTR MAT - ESE DIGITAL. The contract is effective through 7/31/2021 and a copy of the quote is attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE, at (850) 833-3106. File Attachments TEACHTOWN QUOTES.pdf (832 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: n2y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $155,572.36 Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials - Textbook Recommended Action : Motion to approve the purchase from n2y, LLC in the amount of $155,572.36. The contract is effective August 1, 2020 through July 31, 2021. Public Content Request approval of the purchase from n2y, LLC in the amount of $155,572.36. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3105 Instructional Materials - Textbook. The contract is effective August 1, 2020 through July 31, 2021. A copy of the quote is attached. For additional information, please contact Heather Willis-Doxsee, Director, ESE at (850) 833-3106 File Attachments N2Y QUOTE.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Service Agreement #21-41 Modern Therapeutx, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $86,925.00 Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant - Speech Recommended Action : Motion to approve Service Agreement #21-41 Modern Therapeutx, LLC for an amount not to exceed $86,925.00, effective July 31, 2020 through June 30, 2021. Public Content Request approval of Service Agreement #21-41 between Modern Therapeutx, LLC and The School Board of Okaloosa County, FL, on behalf of the ESE Department to provide Speech and Language Therapy Services. The Provider will be paid $61.00 per hour for a maximum of 1,425 hours, for a total contract amount not to exceed $86,925.00. Funds will be paid from General Funds, Project 0023 Itinerant - Speech. The contract is effective July 31, 2020 through June 30, 2021. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA# 21-41.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Request for Price Increase of ITB 18-21 Tile Carpeting and Tile Flooring-District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-21 Tile Carpeting and Tile Flooring-District Wide, effective August 14, 2020 though August 13, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-21 Tile Carpeting and Tile Flooring-District Wide. The price increase is allowable based on contract terms and is due to an increase in material costs from the vendor's suppliers and the labor costs from the vendor's installers. The increase will be effective August 14, 2020 through August 13, 2021. The contract is used on an as needed basis. Funds will be paid from District Funding As Available. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments REQUEST FOR PRICE INCREASE.pdf (729 KB) ACCEPTANCE OF PRICE INCREASE.pdf (828 KB) REVISED ITB 18-21_TAB.PDF (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 School Readiness Provider Contract Extension, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application Extension for services beginning July 1, 2020 through July 13, 2020. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School for the time period of July 1, 2020 through July 13, 2020. The application for fiscal year 2020-2021 became available on June 30, 2020. The application extension agreement must be School Board approved in order to receive funding for the time period of July 1, 2020 through July 13, 2020. File Attachments 2019-2020 SR Contract Extension.pdf (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 13, 2020 through June 30, 2021. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year, July 13, 2020 through June 30, 2021 based on the approval of this agreement. File Attachments 2020-2021 School Readiness Provider Contract.pdf (905 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the annual Vehicle Maintenance and Repair Agreement between the School Board of Okaloosa County and Northwest Florida State College, effective July 1, 2020 through June 30, 2021. Public Content This Agreement is for Okaloosa County School District Transportation Department to provide regular maintenance, inspection and repair of Northwest Florida State College's buses. The routine maintenance, inspection and repair services provided by the School Board shall be consistent with the same services performed by the Transportation garages on the School Board's own bus fleet. For further information please contact Jay McInnis at 833-4162. File Attachments NWFSC VEHICLE MAINTENANCE 2020-2021.pdf (802 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated July 27, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated July 27, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-715 File Attachments Surplus Items for July 27, 2020 Board Meeting.pdf (420 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2020-2021, presented by Debbie Haan, Principal, Southside Primary School, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the State of Florida Voluntary PreKindergarten Education Program Statewide Provider Agreement for Fiscal Year 2020-2021. Public Content The attached VPK Statewide Provider Agreement between the Early Learning Coalition of Okaloosa and Walton Counties and The School Board of Okaloosa County is required in order to provide year-long and summer VPK in Okaloosa County School District. For fiscal year 2020-2021, year-long VPK will be offered at the following schools: Northwood Elementary School Southside Primary School Edwins Elementary School Riverside Elementary School Okaloosa STEMM Academy Florida VPK Statutes are attached for reference. Please contact Debbie Haan for additional information, 689-7211. File Attachments Fl Statute 1002.63.pdf (1,516 KB) VPK20_21 contract preview.pdf (590 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2020-2021 school year, presented by Dexter Day, Principal, Crestview High School, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Dollar Amount : $81,694.00 Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the Okaloosa County Sheriff's Office for the CHOICE Information Technology Institute CSI Program at Crestview High School for the 2020-2021 school year, effective August 1, 2020 through July 31, 2021. Public Content This agreement provides payment to the Okaloosa County Sheriff's Office for providing an instructor for the CHOICE Information Technology Crime Scene Investigation program at Crestview High School, for the 2019- 2020 School Year. This agreement commences August 1, 2020 and terminates July 31, 2021. File Attachments 2020-2021 CHOICE Agreeement.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 2020-2021 Career Dual Enrollment Articulation Agreement for Home Education Students of Okaloosa County, presented by Cindy Gates, Director of Principal Evaluation and Special Programs, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2020-2021 Career Dual Enrollment Articulation Agreement for Home Education Students of Okaloosa County, effective August 1, 2020 through July 31, 2021. Public Content Under Florida Statutes, each school district's post-secondary technical college must sign an Articulation Agreement with individual home education students who wish to participate in career dual enrollment. The Articulation agreement is attached. For additional information, contact Cindy Gates, 833-3118. File Attachments HOME education agreement 2021 final.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College for 2020-2021, presented by Cindy Gates, Director I, Principal Evaluations and Special Projects, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2020-2021 Inter-Institutional Early College/Dual Enrollment Articulation Agreement between the Okaloosa County School District and Northwest Florida State College, effective August 19, 2020 through July 31, 2021 Public Content 2020-2021 Dual Enrollment Articulation Agreement between Okaloosa County Schools and Northwest Florida State College. Please contact Cindy Gates at 833-4208 for additional information. File Attachments Okaloosa County 2020-21 Articulation Agreement Final (1).pdf (570 KB) Dual Enrollment-Addendum-2020 - Okaloosa.pdf (367 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Mental Health Assistance Allocation Plan for 2020-2021 School  Year, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : Yes Dollar Amount : $1,162,629.00 Budgeted : Yes Budget Source : Mental Health Assistance Allocation - Project 9110 Recommended Action : Motion to approve Mental Health Assistance Allocation Plan, for 2020- 2021 School Year. Public Content The Florida Legislature enacted the Marjory Stoneman Douglas Act which included a Mental Health Assistance component. To access the funding to continue mental health supports in the school district, there is a legislative requirement for a Mental Health Assistance Allocation Plan to describe how the funds will be spent and the requirements for measuring services provided. Accompanying required Florida Department of Education documentation is included. For further information please contact Teri Schroeder at 850-833-3108. File Attachments 2020_2021 Mental Health Assistance Allocation Plan.pdf (123 KB) MHAAP-Checklist.pdf (1,928 KB) MHAA-PlanTemplate.pdf (225 KB) FEFP 20_21.pdf (130 KB) Collegiate.pdf (152 KB) DJJ_Okaloosa Academy.pdf (948 KB) Liza Jackson.pdf (36 KB) 9110.pdf (870 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Healthcare Services Agreement between MaxVax, LLC, d/b/a Health Hero Florida and the School Board of Okaloosa County, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : No Recommended Action : Motion to approve the Healthcare Services Agreement between The School Board of Okaloosa County and MaxVax, LLC d/b/a Health Hero Florida, to provide in-school vaccinations to students with parent/guardian consent Public Content This agreement will allow Health Hero Florida to provide in-school vaccinations to OCSD students with parent/guardian consent at no cost to the parent/guardian or School District. Parent consent will be required prior to any student participation in the program. School and District staff will also be allowed to participate in annual flu shot clinics. For more information, please contact Teri Schroeder at 833-3108. File Attachments Healthcare Services Agreement Okaloosa 7.13.2020.pdf (79 KB) Flu Shot Consent.pdf (321 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Cooperative Service Agreement between the Florida State University and Okaloosa County School District, presented by Amy Bowles, Program Director, Exceptional Student  Education,, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Cooperative Service Agreement between the Florida State University and the Okaloosa County School District, effective July 1, 2020 through June 30, 2021. Public Content This agreement provides the opportunity for parents and students to access the Florida State University Multidisciplinary Center for the purpose of independent student evaluations. File Attachments Okaloosa 2020-21 Revised (1).pdf (396 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, presented by Amy Bowles, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the Agreement between The School Board of Okaloosa County and The School Board of Walton County to provide ESE services to eligible Walton County students, effective July 1, 2020 through June 30, 2021. Public Content This agreement provides Exceptional Student Education services for Walton County students, grades Pre-K through 12, who have met specific criteria in the areas of Hearing Impaired and Intellectual Disabilities. Please contact Amy Bowles for additional information at 833-5866. File Attachments Walton County Agreement 2020-21.pdf (43 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: None to report at this time. For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). DROP Start Employee Name EID Position Location Date Thornton, Connie 116586 Bus Driver Transp. Central 11/1/2020 Ft Walton Beach Parrish, Joy 101052 Day Custodian II 1/1/2021 HS DROP Extension Participants Original Extension Employee Name EID Position Location Date Date Marta Fiorello 114097 Teacher Bluewater Elem. 11/30/2020 6/30/2021 Deborah Cross 108937 Teacher Wright Elem. 8/31/2020 6/30/2021 Phyllis Morris 103659 Principal Edwins Elem. 9/30/2020 6/30/2021 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Cleared certification requirements and issuance of contracts for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the cleared certification requirements and issuance of contracts for the 2020- 2021 school year. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2020-2021 school year. Please contact Karen Peek for additional information, 833-5857. File Attachments Cleared Provisional List for 7-27-2020 Board Mtg.pdf (57 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Out-of-Field Report for the 2020- 2021 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2020-2021 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-Of-Field Board Report for 7-27-2020.pdf (115 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments July 27, 2020 Separations Board Report, Public.pdf (43 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments July 27 , 2020 Instructional New Hire Board Report.pdf (211 KB) July 27, 2020 Support Personnel New Hire Board Report.pdf (201 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments July 27, 2020 Transfer Board Report.pdf (237 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Kenneth Ward, Baker School, 60 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Revised Okaloosa County School District 2020-2021 School Calendar, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve a school start date for students of August 31, 2020, for the Okaloosa County School District 2020-2021 School Calendar, and other School Calendar revisions. Public Content The recommended revision to the Okaloosa County School District 2020-2021 School Calendar is to provide additional time to enhance the health and safety of the school environment for the benefit of the students and school employees, and to provide employees with additional training and professional development regarding new protocols related to COVID-19 issues. 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Jul 23, 2020 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information 12. Information Technology Seat Management Contract Subject : 12.1 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order 14, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 14. Public Content Change Order 14 Seat Management contract to modify support for CTE iMacs allowing for support up to 60 months. This is an increase from the normal 36 months of support offered on standard Non-CTE iMac devices. For additional information contact Dustin Keith, 850-689-7151. File Attachments Change Order 14 CTE iMac Extended Support 6_30_20.pdf (169 KB) Attachment C - effective 1 July 2020 CO14.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 12. Information Technology Seat Management Contract Subject : 12.2 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order 15, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Contract Recommended Action : Motion to approve IT Seat Management Outsourcing Contract Modification, Change Order 15. Public Content Seat Management COTS / LAW WAN maintenance changes 2020-21. COTS MS A3 (Mircrosoft) 2019-2020 $168,957.64 / 12 = $14,079.80 2020-2021 $174,368.66 / 12 = $14,530.72 Delta $5,411.02/year OR $450.92/month INCREASE One time true up of $222.16 credit to OCSD in July 2020 ClassLink 2019 – 2020 - $96,466.16 /12months = $8,038.00 2020 – 2021 - $96,466.16 /12months = $8,038.00 NO CHANGE COTS OCSD Invoice Currently we invoice $22,168.41 (January 2020 – June 2020) down from $25,138.63 (July 2019 to December 2019) due to terminating Vipre in 2019 The $222.16 True Up balances the difference of what was invoiced by CDW and what was invoiced to OCSD, through June 2020 The new OCSD monthly COTS invoice will be $22,599.96 July 2020 – June 2021 $14,530.72 MS A3 $8,038.00 Classlink $31.24 SSL Certs Extreme Network Maintenance – PCS 2019 - 2020 $104,705.43 / 12 = $8,725.45 month 2020 – 2021 $104,064.43 / 12 = $8,672.03 month Delta – $641.00 /year or $53.41 month DECREASE Currently we invoice $10,591.06 month (Jan 2020 – June 2020) up from $9,162.09 month (July 2019 – December 2019) for the Extreme increase 2019-2020 The new OCSD monthly LAN WAN invoice will be: $8,672.03 Extreme $1,159.67 Fortinet FW $9,831.70 Total monthly cost For additional information contact Dustin Keith, 850-689-7151. File Attachments Change Order 15 Adjustment in COTS and LAN_WAN Maintenance effective 1 July 2020.pdf (165 KB) Attachment C - effective 1 July 2020 CO 15.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 13. Attorney's Business Subject : 13.1 Renewal of Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc., presented by C. Jeffrey McInnis, School Board Attorney Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the extension and renewal of the Agreement for Professional Services between the School Board of Okaloosa County and Resolutions in Special Education, Inc., under the same terms and conditions as the June 14, 2010 Agreement, on a continuing services basis effective until terminated by either party with thirty (30) days notice. File Attachments Resolutions In Special Education, Inc. Agreement.pdf (275 KB) 13. Attorney's Business Subject : 13.2 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Jul 23, 2020 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jul 23, 2020 - Workshop Meeting Type : Information 17. Public Hearing Subject : 17.1 Required Local Effort Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage Rate of 3.7870 Mills for  Required Local Effort. 17. Public Hearing Subject : 17.2 Basic Discretionary Operating Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage Rate of .7480 Mills for Basic Discretionary Operating. 17. Public Hearing Subject : 17.3 Capital Outlay Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Millage rate of 1.5000 Mills for Capital Outlay. 17. Public Hearing Subject : 17.4 Total Millage Levy, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the tentative Total Millage Levy of 6.0350 Mills. 17. Public Hearing Subject : 17.5 Resolution 20-04 Adopting the Tentative Millage Rates for Fiscal Year 2020-2021, presented by Rita R.  Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve Resolution 20-04 Adopting the Tentative Millage Rates for Fiscal Year July 1, 2020 to June 30, 2021. File Attachments TRIM Resolution 20-04 - Millage Rates - Adopted by School Board - 07-22-2020.pdf (104 KB) 17. Public Hearing Subject : 17.6 Okaloosa County School District Preliminary and Tentative Budget, General Fund, for Fiscal Year 2020- 2021, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, General Fund, for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.7 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds-Food Service, for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds-Food Service, for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.8 Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds-Federal Programs, for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Special Revenue Funds-Federal Programs, for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.9 Okaloosa County School District Preliminary and Tentative Budget, Debt Service Fund, for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Debt Service Fund, for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.10 Okaloosa County School District Preliminary and Tentative Budget, Capital Project Funds, for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget, Capital Project Funds, for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.11 Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve the Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year 2020-2021. 17. Public Hearing Subject : 17.12 Resolution 20-05 Adopting the Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year 2020-2021, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 23, 2020 - Workshop Meeting Type : Action Preferred Date : Jul 27, 2020 Absolute Date : Jul 27, 2020 Recommended Action : Motion to approve Resolution 20-05 Adopting the Okaloosa County School District Preliminary and Tentative Budget for Fiscal Year July 1 2020 to June 30, 2021, in the amount of $431,036,547. File Attachments TRIM Resolution 20-05 - Budget - Adopted - 07.22.2020.doc.pdf (100 KB) 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Jul 23, 2020 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2017-CA-004306 F, on Thursday, July 23, 2020, at 8:15 a.m. The meeting will be conducted in the Training Room at the School District Central Administration Complex, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 7-23-2020 Special Mtg - Attorney-Client.pdf (283 KB) 19. Public Notices Subject : 19.2 Notice of Workshop Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on July 23, 2020, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.3 Notice of Public Hearing - 6:15 p.m. Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on July 27, 2020, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: Proposed Preliminary and Tentative Budget and Millage for 2020-2021 Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 19. Public Notices Subject : 19.4 Public Notice Meeting : Jul 23, 2020 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.