Okaloosa County BOCC — April 1, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: [PUR] Requesting approval to solicit a Request for Qualifications (RFQ) for Information Technology S DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks approval from the Board to solicit a RFQ for Information Technology Services and to reject the previous RFQ process. BACKGROUND & ANALYSIS: On November 5, 2013 the Board approved for Purchasing to solicit a RFQ for Information Technology Services. At the conclusion of the RFQ process a wording issue was discovered in the RFQ documentation. To provide a fair opportunity for all vendors who had responded to the RFQ, it was determined that the RFQ process should be canceled and repeated with a modified document. Purchasing is seeking approval from the Board to move forward with a new solicitation process for the Information Technology Services and to reject the previous process. Approval is also being requested to approve the Selection Committee; Don Vanderhoek, Randy Sims, Donna Lawler and Dan Sambenedetto. Department background: The Information Systems Department is requesting qualifications from professional information technology firms for professional information technology services including, but not limited to, networking, networking equipment, fiber connections, design, Voice Over Internet Protocol (VoIP), routing, switching, administration, analysis, installation, security, storage, virtual environments and email. The nature of the service will be to provide ongoing support and coordination in order to enhance and ensure proper implementation of the aforementioned system components. OPTIONS: Approve/Disapprove to solicit a RFQ for Information Technology Services and to reject the previous process. RECOMMENDATION: Staff recommends approving to solicit a Request for Qualifications RFQ for Information Technology Services and to reject the previous process. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator