Okaloosa County BOCC — September 6, 2016 — Approval of Purchase Order 21601008 — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: September 6, 2016 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approval of Purchase Order 21601008 DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Because an invoice from the County's permitting software provider preceded the issuance of a purchase order to undertake permitting software improvements, the Board must approve granting after-the-fact approval of the purchase order. BACKGROUND: The Growth Management and Information Systems departments have been working to improve the performance of the existing permit-processing software to provide better customer service and more efficient operation. One of the improvements is the initiation of automatic, real-time, email notification of inspection results sent directly to permit holders immediately upon an inspector's entering the results into the system. The County's permitting software did not have this capability, and so it was necessary to have the software provider, Tyler Technologies, write a program specifically for this purpose. The program was written, and the permit system now automatically sends an email to permit holders notifying them of inspection results. OPTIONS: The Board may approve or not approve Purchase Order 21601008; however, not approving will result in the software provider not being paid for the completed program upgrade. RECOMMENDATIONS: Staff recommends after-the-fact authorization of Purchase Order 21601008 in the amount of $4,000 to Tyler Technologies. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator