Okaloosa County BOCC — November 4, 2014 — 9-16-14 — reading text

concern about using the $10,000 annual allocation upfront and said if some other maintenance project at the McGriff facility came up, nothing could be done. Upon inquiry by Mr. Boyles, Mr. Godbout stated they serve 116 children. Mr. Boyles made motion to approve the request. Upon inquiry by Mr, Parisot, Mr. Turner stated they only provide assistance to the McGriff Street location. An extended discussion ensued. Mr. Boyles said his motion was to reallocate the $5,000 for materials/$5,000 for labor for 2015 to repairs and to specifically prohibit any additional funding in FY 2015. Mr. Amunds asked if the Chairman should send a ietter to the City and request an opportunity to sit down and discuss this issue. Mr. Boyles advised he will include that provision in his motion. Mr. Amunds seconded the motion. 5 yeas. FACILITIES MAINTENANCE - GUARANTEED MAXIMUM PRICE FOR NEW BUILDING FOR SHERIFF’S COMPOUND IN SHALIMAR Mr. Turner stated the Board approved a target cost of $1.5 Million for the new building in the Sheriff’s compound in Shalimar. Mr, Steve Christopher with Lord & Son stated there were water issues at the site which increased the design costs. He advised the projected cost for this construction is $130 per square foot. Mr. Christopher stated the project is ready to go. Upon inquiry by Mr. Parisot, Mr. Christopher answered that he does September 16, 2014 -20- Minute Book 71, Page 277 Okaloosa County Board of County Commissioners not know what the fire department fees are. Mr, Parisot said he thought those fees were to be waived because the county deeded that property to them. Mr. Stewart stated Mr. Parisot is correct. Mr, Parisot then asked the impact on the Guaranteed Maximum Price (GMP) to which Mr. Christopher replied they were still looking at that. Mr. Parisot stated if those dollar figures were included in the GMP, they should be backed out. Mr. Christopher said he will get back te the Board on backing out those fees. Mr. Parisot opined that the increased costs were because we were in a hurry to get into the building. He said the water problem was not because of the April storms but because of the high water table and he thinks we have put the cart before the horse. Mr, Christopher stated they found water at three feet, Mr. Harris made motion, seconded by Mr. Boyles, to approve the GMP of $1,474,074. Mr. Boyles said he believes staff and the contract team has done a good job in working the numbers. He asked for the total cost on thie project. Mx. Turner replied his best guess is $1.6 Million. 5 yeas. FACILITIES MAINTENANCE - GUARANTEED MAXIMUM PRICE FOR NEW ADMINISTRATION BUILDING IN SHALIMAR Mr. Turner stated the GMP on the new Administration Building (former Shalimar Annex site) is $11,093,394 with a total number of $12,300,000. Mr. Christopher introduced Owen Gibson, architect with DAG Architects. He then presented elevations and the construction schedule for the 63,500-square foot building. Mr. Christopher stated the first two floors should be completed by August 15, 2015. He said the construction cost reflected in his supporting documents says $165 per square foot but that is incorrect, saying the number is $159 per square foot. Mr. Amunds made motion, seconded by Mr. Harris, to approve the GMP for this project. Upon inquiry by Mr. Parisot, Mr. Christopher stated the cost for alternatives was not included in the GMP. Mr. Turner said the basic elements were selected. Mr. Parisot asked when a decision will be made on the alternates. Mr. Turner replied, “within the next 60 days or so.” 5 yeas. September 16, 2014 -21- Minute Book 71, Page 278 Okaloosa County Board of County Commissioners PURCHASING - DIRECTION REGARDING CAPITAL IMPROVEMENT FINANCING OPTIONS Mrs. Zan Fedorak, Purchasing Manager, stated on August 19, 2014, the Board authorized staff to solicit quotes for a non-qualified bank loan to fund capital improvements. The Request for Quotes (RFQ) was advertised with quotes due on September 5, 2014. She xeported that two quotes were received and Mark Galvin, financial advisor with First Southwest, will review those with the Board. Mr. Galvin explained and compared the BBVA Compass and the SunTrust STI Institutional and Government proposals. He also compared the BBVA Compass 15-year quote and the SunTrust 20-year quote with a 20-year bond issue, 25-year bond issue, and a 30- year bond issue. After a lengthy discussion, Mr. Harris made motion, seconded by Mr. Parisot (for additional discussion), to opt for a 20-year bond issue. After continued discussion, Mr. Harris called the question-4 yeas, 1 nay. (Mr. Boyles voted no.) FACILITIES MAINTENANCE - EXPENSES FOR LOCATING TRAFFIC DIVISION TO READY AVENUE Mr. Turner stated when the Shalimar Annex was vacated the Traffic Division was relocated to the Mosquito Control building at the Public Works’ Ready Avenue location. Much of the technology (fiber optics) was moved to the south fiber head-end at the Briarwood Building. The fiber work is permanent and will provide a backup location for traffic control if Traffic’s main location ever becomes unusable. The estimated expense of moving Traffic to Ready Avenue appeared to be minimal and Facilities Maintenance planned to absorb those costs. However, the expense of moving the fiber was unknown at the time and came to more than $19,500. He reported these costs have pushed the Facilities Maintenance budget into the red. Mr. Turner requested $20,104.91 be transferred from Capital Outlay Projects Reserve to the Facilities Maintenance budget to offset the expenses of relocating the Traffic Division, Mr. Boyles made motion, seconded by Mr. Parisot (for discussion), to approve the budget transfer. Mr. Parisot asked if those expenses can be reimbursed. Mr. Turner said that will be up to the Board and Mr. Stewart said he believes it is a reimbursable expense September 16, 2014 -22- Minute Book 71, Page 279 Okaloosa County Board of County Commissioners because it was part of the Shalimar Administration Project. 5 yeas. OLD BUSINESS - APPROVAL OF CONTRACT APPOINTING JOHN HOFSTAD AS INTERIM COUNTY ADMINISTRATOR Mrs. Godwin stated during the August 5, 2014 meeting staff was directed to negotiate a contract with John Hofstad for the position of Interim County Administrator. Terms of the contract are for a 90-day period; beginning October 2, 2014; and will have a modest pay adjustment. She said the contract gives Mr. Hofstad the full authority to act as County Administrator and also provides for him to return to the position of Public Works Director at the conclusion of service in this position. Mr. Harris made motion, seconded by Mr. Parisot, to approve the contract. 5 yeas. NEW BUSINESS - RESOLUTION ADOPTING QUASI-JUDICIAL PROCEEDINGS Mr. Stewart stated the proposed resolution establishes uniform procedures for conducting quasi-judicial proceedings. Mr. Harris made motion, seconded by Mr. Amunds, to adopt the resolution. 5 yeas. RESOLUTION NO. 14-173 PUBLIC COMMENT Mr. Hofstad commented the original resolution for the Bluewater Bay MSBU assessment was scanned into MinuteTraq listing Commissioner Amunds as Chairman but the resolution was corrected. He said he wanted to make certain the record noted the correction was made. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 12:22 p.m. DON W. HOWARD CHARLES K. WINDES, JR., CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) September 16, 2014 -23- Minute Book 71, Page 280 Okaloosa County Board of County Commissioners