Okaloosa County BOCC — November 4, 2014 — 9-16-14 — reading text

TENTH AMENDMENT TO TEEN COURT AGREEMENT WITH LUTHERAN SERVICES FLORIDA Mr. Dino Villani, Public Safety Director, presented for approval the tenth amendment to the Teen Court Agreement with Lutheran September 16, 2014 -14- Minute Book 71, Page 271 Okaloosa County Board of County Commissioners Services Florida. He stated Mrs. Beth Deck is here to speak to the Board. Mrs. Deck thanked the Board for its support of the Teen Court Program. She stated it was begun in 1998 with a grant from the Department of Juvenile Justice but after a couple of years the grant ran out. Mrs. Deck said she believes the program is worth every penny spent on it. Mr. Harris made motion, seconded by Mr. Amunds, to approve the amendment. 5 yeas. PUBLIC SAPETY - TENTH AMENDMENT TO AGREEMENT TO PROVIDE LEGAL AID SERVICES WITH LEGAL SERVICES OF NORTH FLORIDA Mr. Villani requested approval of the tenth amendment to the agreement with Legal Services of North Florida to provide legal aid services for indigent residents. Mr. Brian Norbeck, Senior Attorney with Legal Services of North Florida (Fort Walton Beach Office) stated they represent low income individuals and have been in the county for 25 years. He said the funding is put to good use and they have almost 1,300 applications for assistance. Upon inquiry by Mr. Harris, Mr. Norbeck stated they use the federal regulations regarding income thresholds. Upon further inquiry, Mr. Norbeck said the threshold income level would be about $22,500. Mr. Boyles made motion, seconded by Mr. Amunds, to approve this amendment. 5 yeas. PUBLIC SAFETY - RENEWAL OF DISPATCH SERVICES AGREEMENT Mr, Villani requested approval to renew the Dispatch Services Agreement between Okaloosa County and 17 Fire Departments. He advised there are no costs associated with this agreement. Mr. Harris made motion, seconded by Mr. Boyles, to renew the Dispatch Services Agreement with the fire departments. 5 yeas. AIRPORTS - DESTIN WATER USERS LEASE AGREEMENT Mr. Sunil Harman, Airports Directer, recommended the lease agreement with the Destin Water Users for use of property at the Destin Airport for effluent disposal and treatment be approved. The lessee shall pay an annual ground lease fee of $61,472 for September 16, 2014 *S- Minute Book 71, Page 272 Okalocsa County Board of County Commissioners use of approximately 13 acres. He advised this is a five-year agreement. Mr. Harris made motion, seconded by Mr. Amunds, to approve the lease agreement. Mr. Parisot said Section 4(a) states payments will be made to the Airport Director. He felt this should be changed to state payments will be made to Okaloosa County and delivered to the Airports Director. Mr. Harris concurred and amended his motion to reflect this change in language. Mr. Amunds confirmed his seconded. 5 yeas. AIRPORTS ~ PASSENGER FACILITY CHARGE RESOLUTION AND ASSURANCES Mr. Harman requested approval of the Passenger Facility Charge Resolution which is required by the FAA for approval of projects eligible for use of these funds and to assure it will comply with all provision of Title 14 CFR Part 158. Mr. Harris made motion, seconded by Mr. Parisot, to adopt the resolution. 5 yeas. RESOLUTION NO. 14-172 AIRPORTS ~ VERIZON WIRELESS AGREEMENT, NORTHWEST FLORIDA REGIONAL AIRPORT Mr. Harman requested approval of the proposed Verizon Wireless Agreement to place radio distribution devices (repeaters) within the terminal at Northwest Florida Regional Airport. He said Verizon will pay the Airport for this privilege at a rate of $6,000 annually. Mr. Amunds made motion, seconded by Mr. Boyles, to approve this agreement. 5 yeas. AIRPORTS - STIPULATION FOR AMERICAN AIRLINES FOR SATISFACTION OF BANKRUPTCY PREPETITION CLAIMS Mr. Harman presented for approval the Stipulation and Settlement of Claims Agreement for American Airlines with regard to pre- petition claims for satisfaction of bankruptcy. He advised there is no fiscal impact. Mr. Harris made motion, seconded by Mr. Boyles, to approve the document. 5 yeas. AIRPORTS - ROMJUE ADVERTISING TASK ORDER #15 Mr. Harman requested approval of Task Order #15 with Romjue Advertising & Company for “media buying, marketing and advertising services.” The not-to-exceed amount of the task September 16, 2014 -16- Minute Book 71, Page 273 Okaloosa County Board of County Commissioners order is $245,000. Mr. Harris made motion, seconded by Mr. Parisot, to approve this task order. 5 yeas. AIRPORTS - MAGNETIZED COUNTY LOGO Mr. Boyles told Mr. Harman he has something for him and presented a magnetized county logo to be placed on his county vehicle. PUBLIC WORKS - LAKE PIPPIN CHANNEL MAINTENANCE MSBU, 2014 ANNUAL ASSESSMENT AND 2015 BUDGET Mr. John Hofstad, Public Works Director, requested approval of the resolution establishing the annual assessment for the Lake Pippin Channel Maintenance MSBU and to accept the MSBU’s 2015 budget. Mr. Harris made motion, seconded by Mr. Parisot, to approve the resolution and to accept the MSBU’s 2015 budget. 5 yeas. RESOLUTION NO. 14-174 PUBLIC WORKS - BLUEWATER BAY MSBU, 2014 ANNUAL ASSESSMENT AND 2015 BUDGET Mr. Hofstad requested approval of a resolution establishing the annual assessment for the Bluewater Bay MSBU and to accept the MSBU's 2015 budget. Mr. Parisot made motion, seconded by Mr. Harris, to approve the resolution and to accept the MSBU’s 2015 budget. 5 yeas. RESOLUTION NO. 14-175 PUBLIC WORKS - BOATING IMPROVEMENT FUNDS FOR CITY OF VALPARAISO Mr. Hofstad explained that in prior years the City of Valparaiso had requested Boating Improvement Funds (BIF) be rolled over and combined with new fiscal year funding. In January 2013 the Board approved an agreement with the City for $15,000 and combined that funding with carried forward funds from FY 2012, making a total of $25,000 available in FY 2013. However, because of delays with permitting and issues with contractors and materials, the City’s contract with the county expired in January 2014 without the work at Lincoln Park being completed. The City went forward with completing the work and has requested reimbursement in the amount of $19,379.39. Mr. Hofstad stated those funds are available in the BIF account, adding staff supports the request. Mr. Boyles made motion, seconded by Mr. Parisot, to approve the request from the City of Valparaiso for September 16, 2014 -17- Minute Book 71, Page 274 Okaloosa County Board of County Commissioners reimbursement from Boating Improvement Funds in the amount of $19,379.39. 5 yeas. PUBLIC WORKS - CONTRACT RENEWAL WITH FORT WALTON BEACH CONCRETE/CRESTVIEW READY MIX FOR CONCRETE MATERIALS Mr. Hofstad requested renewal of the contract with Fort Walton Beach Concrete/Crestview Ready Mix for concrete materials for the coming year. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the contract renewal as recommended by the department head. 5 yeas. FACILITIES MAINTENANCE - ELDER SERVICES, LEASE MODIFICATION FOR QLD FORT WALTON BEACH HOSPITAL SPACE Mr. Don Turner, Facilities Maintenance Director, stated Elder Services has requested its leased space at the old Fort Walton Beach Hospital be expanded to include an additional 492 square feet. He explained that recently the FWB Senior Center (Center) was closed and until a new space is prepared for the Center, Elder Services has allowed the seniors to use portions of their leased space. He reported programs are scheduled almost every day in the dining room and provide a great benefit tor participants. Mr. Turner said because of these increased activities, Elder Services believes they have justification to request additional space. He stated they are requesting an extension of space to the double doors in the corridor just outside the large dining room. This additional square footage would be used for a storage room, two non-ADA compliant restrooms and one additional office space. If approved, Facilities Maintenance will need $5,000 to extend the firewall to the new leased boundary. Mr. Amunds stated he feels it is great to help all citizens and supports moving forward. He reported he spoke with Elder Services representative Jerry Melvin last night and the only thing stopping them from moving into the new space is Cox Cable drops. Otherwise, he said they could move into the new space in two to three weeks. Mx. Melvin spoke about the increased activities in the dining room area and said they will need the additional bathrooms when large groups of people are using the facility. September 16, 2014 -18- Minute Book 71, Page 275 Okaloosa County Board of County Commissioners Mr. Parisot stated he toured the facility yesterday and took a number of photographs. Those photographs were displayed on the screen. He questioned the need for additional storage and office space. Mr. Parisot also pointed out Elder Services has equipment and other items in portions of the building not under lease and it should be removed. Mr. Amunds made motion, seconded by Mr. Harris, to approve a modification of the lease for additional space and to authorize the Chairman, County Administrator, and staff to meet with Elder Services by Friday to form an exit strategy to remove items from the non-leased space. Mr. Turner asked if the motion includes the $5,000 needed for the department to move the firewall. Mr. Amunds amended his motion to include this provision and Mr. Harris confirmed his second. Discussion ensued regarding the non-ADA compliant restrooms. Mr. Turner advised there are no plans to renovate those restrooms, pointing out there are ADA compliant restrooms down the hall. Mr. Boyles stated he supports the motion on the floor. He recommended in the future when a department submits a request requiring funding, that department should provide two alternate funding sources. Mr. Amunds asked if there are funds available in the reserve fund for Capital Projects which could be used, rather than take the $5,000 from General Fund Reserves. Mr. Turner replied there is only $27,000 in Capital Projects Reserves and later in the meeting he will propose a use for those dollars. 4 yeas, 1 nay. (Mr. Parisot voted no.) FACILITIES MAINTENANCE -— REQUEST FOR ASSISTANCE FROM HEAD START Mr. Turner stated a request for assistance in replacing framing and sheetrock removed due to mold remediation at the McGriff Street Head Start building. Children have been removed from the building. The remediation project cost the Head Start Program $175,000 and did not include repair of the remediated components (framing and sheetrock). The Executive Director of Head Start, Frank Godbout, is requesting assistance from the county. Mr. Turner explained that pursuant to an old agreement, Okaloosa County provides $10,000 annually in support of the Head Start Program through the Facilities Maintenance Department. He said the department could provide no more than $5,000 in materials and $5,000 in labor pursuant to that arrangement. However, he noted this request goes beyond normal maintenance, adding that he is not requesting additional money at this time. It was September 16, 2014 -19- Minute Book 71, Page 276 Okaloosa County Board of County Commissioners pointed out the building belongs to the City of Fort walton Beach. Mr. Harris asked about liability because the building does belong to the City of Fort Walton Beach and asked why the City is not responsible for the repairs. He asked what if something else happens down the road. Mr. Turner responded, "We will be out of funds.“ Mr. Godbout stated they did reach out to the City and were told this was a maintenance issue and not a structure issue. He cited problems with stormwater and said the police station next door is on higher ground than their building. Mr. Parisot stated Fort Walton Beach owns the building and should repair it. He also expressed concern that other county projects could fall behind if crews were moved to the Head Start project. Mr, Parisot shared Mr. Harris’