Okaloosa County School Board — Regular Meeting, June 28, 2021 — reading text

for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 28, 2021 Absolute Date : Jun 28, 2021 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2021. Public Content The financial statement for the month ending May 31, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-05-31.pdf (729 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. File Attachments Board Bills 6-28-21.2.pdf (84 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,448.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-06-28.pdf (441 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 Payroll Warrant Register and Accounts Payable Warrant Register for May 2021, totaling $28,253,133.12, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $28,253,133.12. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2021, totaling $28,253,133.12. File Attachments 11 - MIS 3478 - Warrant Register - May 2021.pdf (556 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc., presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 28, 2021 Absolute Date : Jun 28, 2021 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Fixed Charges Project 9015 Recommended Action : Motion to approve the Municipal Advisory Services Agreement between the School Board of Okaloosa County and Ford & Associates, Inc. Public Content Okaloosa County voters approved a ten year (10) half-cent sales tax, November 2020, to be used for the purpose of making capital improvements to Okaloosa County Schools. As a result, the School Board will issue Certificates of Participation (COPs) and/or bonds to expedite the completion of the approved list of projects. In addition, The School Board may issue new COPs and/or bonds funded from 2-Mill dollars. The School Board will require Municipal Advisory services for existing outstanding COPs and/or bond issues as well as new COPs and/or bond issues. The scope of services to be provided under this Agreement shall consist of Municipal advisory services related to the Okaloosa County School Board’s (Board) outstanding bond issues as well as any new bond issues including Certificates of Participation (COPs) issued during the term of this Agreement. The scope of the agreement shall include the services as outlined and described within the agreement entered into by the Board or in effect during the term of this Agreement. In addition, the Municipal Advisor will be designated as the Board’s independent registered municipal advisor (“IRMA”) for purposes of SEC Rule 15Ba1-1(d)(3)(vi) (the “IRMA exemption”) with respect to the aspects of the Issue(s) or Product(s) described in this Agreement. File Attachments Municipal Advisor Agreement 06.28.2021 - Final Final Final Final Final.pdf (227 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Write off Uncollectible Accounts Receivable, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 28, 2021 - Regular Meeting Type : Action (Consent) Preferred Date : Jun 28, 2021 Absolute Date : Jun 28, 2021 Fiscal Impact : Yes Dollar Amount : $600.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve write off of Uncollectible Accounts Receivable in  the amount of $600.00. Public Content The Chief Financial Officer is requesting permission to write off an uncollectible accounts receivable in the amount of $600.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member.