Okaloosa County BOCC — July 19, 2016 — Eglin MOU — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: /Ue..; Tracking Number: Zg Zfi*lb Grant Funded: YES NO Contractor/Lessee Name: FHFR Purpose Esbbhibant o sn /:’57'\/4,7 /‘}of’ faon Date/Term:;__ /0 1. L] GReaTER THAN $50,000 Amount: 2, D GREATER THAN $25,000 Department: TD_D 3. D $25,000 OR LESS Dept. Monitor Name: !)/n ws M Document has been reviewed and includes any attachments or exhibits. Purchasing Coordination [/Kr L-/VW'/ Date: é/30/-20/& Purchasing Manager or Designee , f Charles Péwell Risk Management Review Approved as written: /I/ /)/ Date: Risk Manager or designee Laura Porter or Krystal King County Attorney Review e el daks 7/7)wis Approved as written: Date: County Attorney Gregory T. Stewart, Lynn Hoshihara, Kerry Parsons or designee Following Okaloosa County approval: Contracts & Grants Document has been received:; Date: Contracts & Grants Manager Charlotte Dunworth From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Thursday, July 07, 2016 7:53 AM To: Charles Powell Cc: Lynn Hoshihara Subject: RE: Eglin MOU - contract coordination Good Morning Charles: This one is a little unique in that although an MQOU, the language within specifically states that it is not a contract and that there is no contract established between the parties. As such, contract review for legal sufficiency is technically not needed. Regardless, to ensure that this is not held up, there are no legal issues with this MOU, and it is sufficient. - Have a good day, Kerry From: Charles Powell [mailto:cpowell@co.okaloosa.fl.us] Sent: Friday, July 01, 2016 3:30 PM To: Parsons, Kerry Cc: Lynn Hoshihara Subject: FW: Eglin MOU - contract coordination Good afternoon, Please review for legal sufficiency. Let me know if you have any questions. Respectfully, Charles Powell Contract & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethel Road Crestview, Florida 32536 Voice: 850-689-5960 Fax: 850-689-5970 cpowell@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Charlotte Dunworth Sent: Thursday, June 30, 2016 12:59 PM To: Charles Powell <cpowell@co.okaloosa.fl.us> Cc: Jim Trifilio <jtrifilio@co.okaloosa.fl.us>; Erika Zambello <ezambello@co.okaloosa.fl.us> Subject: RE: Eglin MOU - contract coordination Please use the attached version instead; it includes the Clerk attestation. Thanks! Charlotte Dunworth Finance, Administration, & Compliance Manager 850.609.5385 | CDunworth@co.okaloosa.fl.us EmeraldCoasting.com » Find us on Facebook » Visit our blog » From: Charlotte Dunworth Sent: Thursday, June 30, 2016 12:38 PM To: Charles Powell <cpowell@co.okaloosa.fl.us> Cc: Jim Trifilio <jtrifilio@co.okaloosa.fl.us>; Erika Zambello <ezambello@co.okaloosa.fl.us> Subject: Eglin MOU - contract coordination Hi Charles, Please begin contract coordination for the attached document. Thanks! Charlotte Dunworth Finance, Administration, & Compliance Manager 850.609.5385 | CDunworth@co.okaloosa.fl.us Emerald Coast Convention & Visitors Bureau 1540 Miracle Strip Pkwy Fort Walton Beach, FL 325 #EmeraldCoasting “Top Beach in the U.S" — USA TODAY EmeraldCoasting.com » Find us on Facebook » Visit our blog » MEMORANDUM OF UNDERSTANDING BETWEEN EGLIN AIR FORCE BASE AND OKALOOSA COUNTY FOR THE ESTABLISHMENT OF AN ESTUARY PROGRAM This Memorandum of Understanding is made on this _ day of , 2016, between Eglin Air Force Base (“Eglin AFB”) and Okaloosa County, FL (“County™) for the purpose of achieving the various aims and objectives relating to the application to establish the Choctawhatchee Bay Estuary Program (“Program™). WHEREAS, Northwest Florida Estuaries and their associated natural resources provide boating, fishing, hunting, tourism, and other outdoor recreational and economic opportunities for citizens and visitors of Florida; and WHEREAS, the Choctawhatchee Bay Estuary is located within Okaloosa County and Eglin AFB (among other counties); and WHEREAS, Eglin AFB and the County desire to improve the health of the Choctawhatchee Bay and the Choctawhatchee Bay watershed; and WHEREAS, Eglin AFB and the County wish to enter into a Memorandum of Understanding to set forth each parties’ responsibilities and coordinated efforts necessary to establish the Program. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree as follows: Purpose The purpose of this Memorandum is to memorialize Eglin AFB’s support of the County applying for a grant from the Environmental Protection Agency to establish a Choctawhatchee Bay Estuary Program. Obligations of Parties Both parties acknowledge that no contractual relationship is created by this Memorandum, but agree to work together to ensure that the appropriate leadership, administrative, and operational efforts are put forth in order to ensure the Project’s success. Furthermore, this Memorandum can be terminated at any time, for any reason, by either or both parties without recourse. The activities and services for the Program shall include, but are not limited to, the following: a. Eglin AFB shall offer advice when needed in the Program application process and support the purpose of the application. b. The County shall coordinate with Walton County and others in preparing the application for submittal. CHRISTOPHER P. AZZANO CHARLES K. WINDES, JR. Brigadier General, USAF Chairman, Board of County Commissioners Commander, 96th Test Wing ATTEST: J.D. Peacock II Clerk of Circuit Court Charlotte Dunworth From: Erika Zambello Sent: Tuesday, July 12, 2016 8:49 AM To: Charlotte Dunworth Subject: FW: Eglin MOU ready for signature See below! From: FANTO, JEFFREY L GS-12 USAF AFMC 96 CEG/CENPL [mailto:jeffrey.fanto@us.af.mil] Sent: Monday, July 11, 2016 12:44 PM To: Erika Zambello <ezambello@co.okaloosa.fl.us> Subject: RE: Eglin MOU ready for signature Hi Erika: In the past, we held agreements under the Community Partnership Program for signature until the quarterly Executive Committee meetings. This provides good “photo ops” and fodder for news stories as the top three leaders between the County, Eglin and Hurlburt Field are on hand to sign the documents in a formal ceremony. The next CPP Executive Committee meeting is 24 Aug at 1330. Jeff From: Erika Zambello [mailto:ezambello@co.okaloosa.fl.us] Sent: Thursday, July 07, 2016 2:44 PM To: FANTO, JEFFREY L GS-12 USAF AFMC 96 CEG/CENPL <jeffrey.fanto@us.af.mil> Subject: FW: Eglin MOU ready for signature Hey Jeff! Is there any way you could send me an email to the effect of the below information? That way the final signatures can be at the CPP event, since | know you mentioned the publicity was important. Let me know if you have any questions! Erika From: Charlotte Dunworth Sent: Thursday, July 07, 2016 2:43 PM To: Erika Zambello <ezambello@co.okaloosa.fl.us> Subject: RE: Eglin MOU ready for signature Can we get an email to that effect to attach to the agenda item? Charlotte Dunworth Finance, Administration, & Compliance Manager &50.609.5385 | CDunworth@co.okaloosa.fl.us Emerald Coast Convention & Visitors Bureau 1540 Miracle Strip Pkwy. SE Fort Walton Beach, FL 32548 #EmeraldCoasting “Top Beach in the U.S." — USA TODAY EmeraldCoasting.com » Find us on Facebook » Visit our blog » From: Erika Zambello Sent: Thursday, July 07, 2016 2:42 PM To: Charlotte Dunworth <cdunworth@co.okaloosa.fl.us> Subject: RE: Eglin MOU ready for signature This is a publicity thing. They want to sign it at the next CPP meeting and take a picture of it. It’s not the same photo op if the BOCC still has to sign it. From: Charlotte Dunworth Sent: Thursday, July 07, 2016 2:41 PM To: Erika Zambello <ezambello @co.okaloosa.fl.us> Subject: RE: Eglin MOU ready for signature Eglin signed first on the last MOU we took to the Board. Charlotte Dunworth Finance, Administration, & Compliance Manager 850.608.5385 | CDunworth@co.okaloosa.fl.us 1540 M le Strip Fort Walton Beach, i #EmeraldCoasting EmeraldCoasting.com » Find us on Facebook » Visit our blog » wie Due to Florida’s ve From: Erika Zambello Sent: Thursday, July 07, 2016 2:40 PM To: Charlotte Dunworth <cdunworth@co.okaloosa.fl.us>; Jim Trifilio <jtrifilio@co.okaloosa.fl.us> Subject: RE: Eglin MOU ready for signature I have to get the BOCC signature first. Only then can | take it back to Eglin. From: Charlotte Dunworth Sent: Thursday, July 07, 2016 2:39 PM To: Jim Trifilio <jtrifilio@co.okaloosa.fl.us>; Erika Zambello <ezambello@co.okaloosa.fl.us> Subject: Eglin MOU ready for signature This document has completed coordination. Please obtain Eglin’s signature, and then we can place on BCC agenda. Thanks! Charlotte Dunworth Finance, Administration, & Compliance Manager 350.609.5585 | CDunworth@co.okaloosa.fl.us Emerald Coast Convention & Visitors Bureau 1540 Miracle Strip Pkwy. SE Fort Walton Beach FL 32548 #EmeraldCoasting EmeraldCoasting.com » Find us on Facebook » Visit our blog »