Okaloosa County BOCC — August 16, 2016 — Contract Amendment

AMENDMENT NO. 3 TO TASK ORDER AGREEMENT FOR CONSULTANT SERVICES CONTRACT # C14-2158-TDD This AMENDMENT NO. 3 to the Task Order Agreement for Consultant Services (Master Services Agreement) by and between the Okaloosa County Board of County Commissioners through its Tourlst Development Department (“County”) and Genesis Group (“Consuitant”), is hereby amended. WHEREAS, the initial term of the Agreement expires on September 30, 2016 and the Agreement may be renewed one (1) time for a three (3) year increment; and WHEREAS, both parties mutually agree to exercise the renewal option through September 30, 2019; and WHEREAS, the County has determined that it is necessary to amend the contract to reflect statutory language regarding public records. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend Contract # C14-2158-TDD as follows: 1. The term of the Contract shall be extended for an additional three (3) years through September 30, 2019. 2. Section 11 General Provisions shall be amended to include the following regarding public records: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD CRESTVIEW, FL 32536 PHONE: (850) 689-5977 riskinfo@co.okaloosa.fl.us. . Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: a. Keep and maintain public records required by the County to perform the service, b. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 3. This AMENDMENT NO. 3 shall be effective upon execution by the County. 4. All other provisions of Contract # C14-2158-TDD shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the last date herein written below. OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr. Chairman, Board of County Commissioners ATTEST: Date: J.D. Peacock Il Clerk of Circuit Court Witnesses: Sig re J:ELLOI"C:H’A Print Name PAL ignature Tames Suflvan Print Name , ® ACORD u CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 7/21/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. TH