Okaloosa County School Board — Regular Meeting, April 25, 2022 — reading text

Member Capital Outlay Funds ($5,969.00) Recommended Action : Motion to approve the committee's recommendation to award ITB 22-17  Electronic Message Center for Crestview High School to Complete Signs in the amount of $30,969.00. Public Content Request approval of the committee's recommendation to award ITB 22-17 Electronic Message Center for Crestview High School to Complete Signs in the amount of $30,969.00. Sign will be funded through donations and Board Member Capital Outlay funds. Copies of the Award Tabulation and bid documents are attached. For additional information, please contact Jay Sanders, Principal, Crestview HS, at (850) 689-7177. File Attachments ITB 22-17_TAB.pdf (122 KB) ITB 22-17 Electronic Message Center - Crestview HS.pdf (1,369 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Renewal of RFP 20-01 Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 25, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of RFP 20-01 Food Service Management Operations with The Nutrition Group, effective July 1, 2022, through June 30, 2023. Public Content Request approval to renew RFP 20-01 Food Service Management Operations with The Nutrition Group, based on the fixed meal rate of $3.745. Funds will be paid from Federal Funds. The contract is effective July 1, 2022, through June 30, 2023, and copies of the renewal documents, and original contract are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments 2022-2023 TNG Renewal Contract.pdf (419 KB) FULLY SIGNED TNG CONTRACT.pdf (1,394 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.19 Renewal of Tag-On Bid: ITB BC- 04-02-20-39 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval.  Meeting : Apr 25, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing ITB BC- 04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective May 1, 2022, through April 30, 2023. Public Content Request approval to renew ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice, based on fixed pricing and the contract will be used on an as needed basis. Funding will vary. The contract is effective May 1, 2022, through April 30, 2023, and copies of the original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS.pdf (507 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.20 Renewal of Tag-On Bid ITQ 2742-MST-BJH Locker Purchase and  Related Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 25, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2022 Absolute Date : Apr 25, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding Varies Recommended Action : Motion to approve renewing Tag-On Bid ITQ 2742-MST-BJH Locker Purchase and Related Services through Hillsborough County School, effective May 7, 2022, through May 6, 2023. Public Content Request approval to renew Tag-On Bid ITQ 2742-MST-BJH Locker Purchase and Related Services through Hillsborough County School, effective May 7, 2022, through May 6, 2023. The vendor is PHP Locker Company, based on fixed pricing, and the contract will be used as needed. Funding will vary, and a copy of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (910 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries  Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.21 Tag-On Bid: RFP for Permitting and Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 25, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 25, 2022 Absolute Date : Apr 25, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve tagging on with Bay District Schools on RFP for Permitting and Inspection Services, effective August 1, 2022, through July 31, 2023. Public Content Request approval to tag on with Bay District Schools on RFP for Permitting and Inspection Services. The awarded vendor is Code South Consulting, Inc. (EPCI), pricing as follows: Fire Safety, Casualty and Sanitation Inspections .04 per square foot Maintenance Inspections $27.50 per inspection Building Permits, Plans Review and Inspections 1% of total job cost The contract will be used on an as needed basis, and funding will be paid from General Funds. Copies of the award documents are attached, and the contract is effective August 1, 2022, through July 31, 2023. For additional information, please Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7150. File Attachments RENEWAL DOCUMENTS.pdf (6,585 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent