Okaloosa County School Board — Workshop Meeting, March 7, 2013 — reading text

6.17 Contract Modification Agreement for RFP 09-P04 Energy Savings Program- HVAC System Control, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Contract Modification Agreement for RFP 09-P04 Energy Savings Program-HVAC System Control Public Content This Contract Modification Agreement clarifies the terms and conditions of the original contract that was School Board approved on June 22, 2009 and updates the vendor's address. The vendor is Siemens Industry, Inc., Building Technologies Division. For additional information, please contact Steve Bolton, Program Director of Maintenance at (850) 689-7159. File Attachments RFP 09-P04 CONTRACT MODIFICATION AGREEMENT - MAR 2013 (2).pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.18 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $365,039.00 Budgeted : Yes Budget Source : Multiple Funding - See attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced Placement (AP) Examinations. Public Content The College Board's Advanced Placement (AP) Program is a nationwide program consisting of more than 30 college-level courses and exams offered at participating high schools. Subjects range from art to statistics. Students who earn a qualifying grade of 3 or above on an AP exam can earn college credit or advanced placement or both. The District purchases AP exams annually from the College Board and students in Florida's public secondary schools enrolled in AP courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in AP testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments ADVANCED PLACEMENT COLLEGE BOARD EXAMINATIONS 2013-A.pdf (925 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.19 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced International Certification of Education (AICE) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $85,100.50 Budgeted : Yes Budget Source : Multiple Funding-See Attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced International Certification of Education (AICE) Examinations. Public Content The Cambridge AICE (Advanced International Certificate of Education) Diploma provides a high-quality English-medium qualification which prepares young people for honors degree programs. It is a ‘group’ certificate which requires the study of subjects drawn from three curriculum areas, Mathematics and Science; Languages; Arts and Humanities. Cambridge AICE Diploma offers students the opportunity to tailor their studies to their individual interests, abilities and future plans within an international curriculum framework. The District purchases AICE exams annually from Cambridge Education and students in Florida's public secondary schools enrolled in AICE courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in AICE testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments AICE COLLEGE BOARD EXAMINATIONS 2013-B.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.20 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting :  Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,315.00 Budgeted : Yes Budget Source : Multiple Funding-See Attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for International Baccalaureate (IB) Examinations. Public Content The IB Diploma Program provides an academically challenging and balanced program of education with final examinations that prepare secondary school students for success at college and in life. Students choose one (1) subject from each of the five (5) groups, Mathematics and Science; Languages; Language and Literature and Individuals and Societies. The District purchases IB exams annually from Cambridge Education and students in Florida's public secondary schools enrolled in IB courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in IB testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments IB COLLEGE BOARD EXAMINATIONS 2013-A.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.21 Request for Bid (RFB): RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,749,739.00 Budgeted : Yes Budget Source : 1010.9903.0599.9014 Recommended Action : Motion to approve the recommendation for award of RFB 13-B03 Fuels: Gasoline & Diesel. Public Content The purpose and intent of this bid is to select a supplier to provide and deliver gasoline and diesel fuels to the various locations for the Okaloosa