Okaloosa County School Board — Workshop Meeting, March 7, 2013

Thursday, March 7, 2013 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Mar 7, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Mar 7, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Mar 7, 2013 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.4 Approval of Agenda Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 4. Personnel Appointments Subject : 4.1 Appointment of Assistant Principal II, Pryor Middle School, recommended by the Superintendent for approval Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Fiscal Impact : No Budgeted : Yes Budget Source : Pryor salary budget Recommended Action : Motion to approve the appointment of Assistant Principal II, Pryor Middle School. Motion & Voting 4. Personnel Appointments Subject : 4.2 Appointment of Athletic Director, Crestview High School, recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Fiscal Impact : No Budgeted : Yes Budget Source : Crestview High School salary budget Recommended Action : Motion to approve the appointment of Athletic Director, Crestview High School 5. Committee and Staff Reports Subject : 5.1 In-County Travel paid for the period of February 7-20, 2013, presented by Rita Scallan, Chief Financial Officer (Presented at Workshop Only) Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 7-20, 2013, presented by Rita Scallan, Chief Financial Officer File Attachments In-County Travel Feb 7-20.pdf (94 KB) 5. Committee and Staff Reports Subject : 5.2 Out-of-County Travel paid for the period of February 7-20, 2013, presented by Rita Scallan, Chief Financial Officer (Presented at Workshop Only) Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 7-20, 2013, presented by Rita Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 7-20.pdf (20 KB) 5. Committee and Staff Reports Subject : 5.3 Northwood Arts and Science Academy, presented by Kaye McKinley, Deputy Superintendent (Presented at Regular Meeting) Meeting : Mar 7, 2013 - Workshop Meeting Type : Information, Presentation Public Content Northwood Elementary School will be presenting their plan for integrating the Fine and Performing Arts into the elementary school for the 2013-2014 School Year. File Attachments NASA Board Corrected.pdf (765 KB) 6. Consent Agenda Subject :  6.1 Approval of the Consent Agenda Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Consent Agenda 6. Consent Agenda Subject : 6.2 Approval of the Minutes of Regular Meeting of February 25, 2013, as recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent), Minutes Preferred Date : Mar 11, 2013 Absolute Date : Mar 11, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Minutes of Regular Meeting of February 25, 2013. Public Content Approval of the Minutes of Regular Meeting of February 25, 2013. File Attachments 2-25-2013 DRAFT Meeting.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject :  6.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Crestview High School in the amount of $1,455.04, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,455.04 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay funds to Crestview High School in the amount of $1,455.04 for HD projectors and screens Public Content District 2 School Board Member Capital Outlay Funds are being appropriated to Crestview High School in the amount of $1,455.04 the purchase of 2 HD projectors and screens and 1 ceiling mount for the CHOICE classrooms. File Attachments Quote for Projectors and Screens.pdf (294 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject :  6.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Choctawhatchee High School in the amount of $7,786.88, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,786.88 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay funds to Choctawhatchee High School in the amount of $7,786.88 for HD projectors and screens, and weightlifting equipment Public Content District 2 School Board Member Capital Outlay Funds are being appropriated to Choctawhatchee High School for the purchase of 6 HD projectors and screens and 1 ceiling mount for the CHOICE classrooms in the amount of $4,186.88. Funds in the amount of $3,600.00 are also being appropriated to be applied to the purchase of weightlifting equipment. File Attachments Quote for Projectors and Screens.pdf (294 KB) Quote for Weightlifting Equipment.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School in the amount of $3,600.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,600.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay funds to Choctawhatchee High School in the amount of $3,600.00 for weightlifting equipment Public Content District 3 School Board Member Capital Outlay Funds are being appropriated to Choctawhatchee High School in the amount of $3,600.00 to be applied to the purchase of weightlifting equipment. File Attachments Quote for Weightlifting Equipment.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.6 Investment Advisory Services Agreement between the School Board of Okaloosa County and FAI Capital Management, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Charges Recommended Action : Approval of the Investment Advisory Services Agreement between the School Board of Okaloosa County and FAI Capital Management Public Content SUMMARY EXPLANATION AND BACKGROUND: Pursuant to School Board Policy 2-6, Cash and Investment Management, the District is required to employ or contract with an individual or company experienced in investment management, to manage the district's investment portfolio. The financially prudent choice is to enter into an Investment Advisory Service Agreement which would cost considerably less than establishing a district position. FAI Capital Management has provided continued experienced investment management services, extensive investment research, continuous monitoring of investment opportunities and investment evaluation. Renewal of the existing Investment Advisory Service Agreement would continue to ensure that the School Board's established priorities of safety of principal, diversification, maintenance of adequate liquidity and optimal return on investment, approved at the January 25, 2010 meeting, are met. The cost of the service agreement is not to exceed $32,500.00. PREPARED BY: Rita R. Scallan, CFO File Attachments FINAL - Investment Advisory Services Agreement 2013v3.pdf (69 KB) Brochure FAI Capital Management Part 2A 12-10-12 FINAL.pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.7 Payroll Warrant Register for the month of January 2013, and Accounts Payable Warrant Register for the period of February 2013, totaling $22,682,966.80; and Bank Transfers for the period of January - February 2013 totaling $27,351,000.00, presented by Rita Scallan, Chief Financial Officer. Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the month of January 2013, and Accounts Payable Warrant Register for the period of February 2013, totaling $22,682,966.80; and Bank Transfers for the period of January - February 2013 totaling $27,351,000.00, presented by Rita Scallan, Chief Financial Officer. File Attachments MIS 3478 - Warrant Register - February 2013.pdf (90 KB) 6. Consent Agenda Subject : 6.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments Donations - March 11, 2013.pdf (19 KB) 6. Consent Agenda Subject : 6.9 Reactivate Raymond James & Associate Brokerage Account, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : No Recommended Action : Motion to Approve Reactivation of Raymond  James & Associate Brokerage Account Public Content A generous donation was presented to the STEMM Center by Mr. Morris A. Davis, and was designated specifically for the Linda J. Davis Mathematics Laboratory at the STEMM Center. This donation was Board approved at the September 10, 2012 School Board meeting. The donation was presented in the form of a “stock” donation and is in an account under the name of Morris A. Davis. The brokerage firm of U.S. Trust, Bank of America Private Wealth Management, Atlanta, Georgia will handle the transfer. In order to facilitate the stock liquidation, the District must have a brokerage account to receive the stock transfer and execute the sale. In 2005, the District had an account with Raymond James & Associates, but had since closed that account. A motion to reopen the account is being requested. Once the sale of stock is executed, a check will be made to Jeff McInnis, Escrow Agent for the School Board of Okaloosa County, Florida. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.10 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $3,420.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,420.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $3,420.00 to Charter Schools and AMIKids – Emerald Coast. Public Content The District received its fourth Voucher for Impact Aid Section 8003 Payments dated February 25, 2013, in the amount of $131,955.15 for the 2010 Claiming Year (Claim Filed January 2009). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2010 claiming year. The calculation for the 2010 claiming year is based on the number of eligible student cards submitted during the 2008-2009 school year. The payments to these schools are as follows: • Okaloosa Academy - $147.00 • NWFSC Collegiate High School - $772.00 • Liza Jackson Preparatory - $2,485.00 • AMIKids - Emerald Coast - $16.00 File Attachments Agenda - Fed Impact Aid 2010 Pmt 4 03112013.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.11 2013-2014 Payroll Calendars, present by Rita R. Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the 2013-2014 Payroll Calendars, presented by Rita R. Scallan, Chief Financial Officer Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that "all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule" in order to participate in the Florida Education Finance Program. Fiscal year 2013-2014 payroll calendars are based on the school calendar which was approved by the School Board at the January 14, 2013 School Board Meeting. File Attachments DRAFT - Payroll Calendar for 2013-2014.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.12 Agreement between the School Board of Okaloosa County and the YMCA of Florida's Emerald Coast, Inc., for Shalimar Elementary School Child Care Services, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and the YMCA of Florida’s Emerald Coast, Inc., for Shalimar Elementary School Public Content Agreement between the School Board of Okaloosa County and the YMCA of Florida’s Emerald Coast to provide before and after school and summer child care programs at Shalimar Elementary School for fiscal year 2013-2014. File Attachments YMCA Before and After Child Care Agreement - Shalimar Elementary.pdf (404 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.13 Contract for Purchase of Property at 1357 15th Street, Baker, Florida, and Authorization to Advertise for a Public Hearing, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : Yes Recommended Action : Approval of the Option Contract between The School Board of Okaloosa County, Florida, and First Baptist Church, Inc., of Baker, Florida, and approval to advertise for a public hearing to receive input on the proposed purchase and to give final approval to the contract. Public Content Approval is requested for the School Board to purchase a parcel of land and all improvements and fixtures located at 1357 15th Street, Baker, Florida, Parcel ID#06-3N-24-2760-0015-0090 legal description Exhibit "A". This property is adjacent to Baker School and is located on the North West corner of the Baker School campus. The First Baptist Church of Baker previously used this facility as a daycare. Prior to final approval of the purchase the Board in required to conduct a public hearing after proper notice. File Attachments Survey Baker Property 06-3N-24-2760-0015-0090 15th St.pdf (950 KB) Contract for Sale of First Baptist Church property adjacent to BakerSchool.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.14 Self Help Project at Choctawhatchee High School for the Construction of a Storage Building for Girls  Softball, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for appoval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,458.02 Budgeted : Yes Budget Source : Choctaw High School Trust Fund Account Internal Recommended Action : Approval of the self-help construction project for girl's softball at Choctawhatchee High School. Public Content Approval is requested for the self-help construction project at Choctawhatchee High School for the girls softball storage building. Funds for the project have been placed in an internal trust fund account. The labor portion of this project is being donated by KTC Builders, John H. Campbell. A copy of the donation letter and construction documents are attached. File Attachments Choctaw Self-help project Girl's Softball StorageBuilding Pg 3 of 3 .pdf (507 KB) Choctaw Self-help project Girl's Softball StorageBuilding Pg 2 of 3 .pdf (395 KB) Choctaw Self-help project Girl's Softball StorageBuilding Pg 1 of 3 .pdf (255 KB) Donation letter from KTC Builders labor for Girl's Softball StorageBuilding.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.15 Florida Department of Education Project Application Domestic Security Grant 2011-2012, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $46,250.00 Recommended Action : Request that the Board approve the submission of the 2011-2012 Domestic Security K-20 Target hardening/Access Control Grant TAPS #13A109 and K-20 Mass Communications Grant TAPS #13A245. Public Content Approval is requested to submit the 2011-2012 Domestic Security K-20 Target Hardening/Access Control Grant TAPS #13A109 and K-20 Mass Communications Grant TAPS #13A245. The grant for Okaloosa County is $46,250.00. The application process must be completed within 30 days. The current application submission is detailed below. This is a reimbursement with performance grant. Okaloosa County School District $46,250.00 AEL# 14SW-01-VIDA for a 16 unit camera system including DVR & $17,500.00 installation for Laurel Hill School; AEL# 14SW-01-VIDA for a 8 unit camera system including DVR & $10,000.00 installation for Lewis School; AEL# 14SW-01-WALL & 14SW-01-DOOR 500 feet of fence with gate $3,750.00 w/ installation for Lewis School; AEL# 14SW-01-VIDA for a 16 unit camera system including DVR & $15,000.00 installation for Silver Sands School File Attachments 2011-2012 Form DOE 100A 3-1-13.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.16 School Volunteer Lists, presented by Kaye McKinley and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the School Volunteer Lists as presented Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests 3-11-13.pdf (941 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.17 Contract Modification Agreement for RFP 09-P04 Energy Savings Program- HVAC System Control, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Contract Modification Agreement for RFP 09-P04 Energy Savings Program-HVAC System Control Public Content This Contract Modification Agreement clarifies the terms and conditions of the original contract that was School Board approved on June 22, 2009 and updates the vendor's address. The vendor is Siemens Industry, Inc., Building Technologies Division. For additional information, please contact Steve Bolton, Program Director of Maintenance at (850) 689-7159. File Attachments RFP 09-P04 CONTRACT MODIFICATION AGREEMENT - MAR 2013 (2).pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.18 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $365,039.00 Budgeted : Yes Budget Source : Multiple Funding - See attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced Placement (AP) Examinations. Public Content The College Board's Advanced Placement (AP) Program is a nationwide program consisting of more than 30 college-level courses and exams offered at participating high schools. Subjects range from art to statistics. Students who earn a qualifying grade of 3 or above on an AP exam can earn college credit or advanced placement or both. The District purchases AP exams annually from the College Board and students in Florida's public secondary schools enrolled in AP courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in AP testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments ADVANCED PLACEMENT COLLEGE BOARD EXAMINATIONS 2013-A.pdf (925 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.19 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced International Certification of Education (AICE) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $85,100.50 Budgeted : Yes Budget Source : Multiple Funding-See Attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for Advanced International Certification of Education (AICE) Examinations. Public Content The Cambridge AICE (Advanced International Certificate of Education) Diploma provides a high-quality English-medium qualification which prepares young people for honors degree programs. It is a ‘group’ certificate which requires the study of subjects drawn from three curriculum areas, Mathematics and Science; Languages; Arts and Humanities. Cambridge AICE Diploma offers students the opportunity to tailor their studies to their individual interests, abilities and future plans within an international curriculum framework. The District purchases AICE exams annually from Cambridge Education and students in Florida's public secondary schools enrolled in AICE courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in AICE testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments AICE COLLEGE BOARD EXAMINATIONS 2013-B.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.20 Exempted Purchase 6A 1.012(11)(b) Estimated Figures for International Baccalaureate (IB) Examinations, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting :  Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,315.00 Budgeted : Yes Budget Source : Multiple Funding-See Attached Recommended Action : Motion to approve Exempted Purchase 6A 1.012(11)(b) Estimated Figures for International Baccalaureate (IB) Examinations. Public Content The IB Diploma Program provides an academically challenging and balanced program of education with final examinations that prepare secondary school students for success at college and in life. Students choose one (1) subject from each of the five (5) groups, Mathematics and Science; Languages; Language and Literature and Individuals and Societies. The District purchases IB exams annually from Cambridge Education and students in Florida's public secondary schools enrolled in IB courses do not have to pay to take the exams. The attached spreadsheet reflects the total estimated number of students who will participate in IB testing for fiscal year 2012-2013. Each school has provided their respective funding source(s) for the exam purchase since multiple revenue sources are available. For additional information, please contact Steve Horton, Director of Secondary Education, Curriculum and Instruction at (850) 301-3025. File Attachments IB COLLEGE BOARD EXAMINATIONS 2013-A.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.21 Request for Bid (RFB): RFB 13-B03 Fuels: Gasoline & Diesel, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,749,739.00 Budgeted : Yes Budget Source : 1010.9903.0599.9014 Recommended Action : Motion to approve the recommendation for award of RFB 13-B03 Fuels: Gasoline & Diesel. Public Content The purpose and intent of this bid is to select a supplier to provide and deliver gasoline and diesel fuels to the various locations for the Okaloosa County School District on an as needed basis, at a fixed fee/discount added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida Pad 1 Terminal cost per gallon for the specified fuel commodities. The contract period is one (1) year, commencing March 12, 2013 through March 11, 2014. The committee recommends award to Mansfield Oil Company of Gainesville, Inc. The annual expenditure for fuel costs is estimated to total $1,749,739.00 based on the current OPIS Average Weekly Rack price (February 11, 2013) and estimated annual gallons to be purchased. A copy of the tabulation and recommendation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFB 13-B03_TAB.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.22 Service Agreement #13-90 between Blanca Galindo and the School Board of Okaloosa County on behalf of the Student Services Department, presented by Vince Windham, Program Director of Purchasing, and the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,350.00 Budgeted : Yes Budget Source : 4201.6150.0310.9021.3418 Recommended Action : Motion to approve Service Agreement #13-90 between Blanca Galindo and the School Board of Okaloosa County on the behalf of the Student Services Department. Public Content The Provider shall deliver or perform the following services: expand the family literacy program at schools with ELL student populations to help families with communication and comprehension in English; work with schools to increase ELL family participation through recruiting and personal contact with the Parent Leadership Council and to assist at Council meeting; provide translation services (both verbal and written) for parents via print, audio and visual; assist with reworking and translating the ESOL Department's website and resources; provide training to ELL Interpreters. The total contract amount is not to exceed $10,350. All funds are being paid by the Student Servces Department, funded from Special Revenue Funds, project 3418, Title III - English Language with an effective date of March 25, 2013 through June 28, 2013. For additional information, please contact Lois Handzo, Program Director, Student Services Department at (850) 833-5861. File Attachments SERVICE AGREEMENT #13-90.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.23 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve attendance waivers as presented Public Content Attendance Waiver Approval - Allow students to attend a school outside their assigned zoned area. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.24 Reinstatement of sick leave due to line-of-duty illness/injury/ medical examination, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination Public Content The purpose of this item is to reinstate sick leave to employees who became ill or injured while at work due to their line-of-duty. Betsy Cunningham, Riverside Elementary School, 3.75 hours Fiona Lukas, Baker School, 16.5 hours Fiona Lukas, Baker School, 7.0 hours Patricia Richardson, Transportation, 14.00 hours Beth Vaughan, Shalimar Elementary School, 33.25 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.25 Employment Separations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employement separations Public Content These are employees who no longer work for the Okaloosa County School District. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.26 Leave Without Pay, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay Public Content The purpose of this item is receive approval for employees who took leave and will not be paid for their leave. File Attachments Leave Without Pay.pdf (77 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.27 Personnel recommendations, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations Public Content The purpose of this item is to show who has been hired or transferred in the instructional and educational support positions. File Attachments Ed Support new hire-transfer report.pdf (131 KB) Instructional new hire-transfer report.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.28 Addendum to the Master In-Service Plan: Next Generation Content Area Professional Development Practicum In-service Component presented by Denise Vinson, Professional Development Specialist, recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Addendum to the Master In- service Plan: Next Generation Content Area Professional Development Practicum. Public Content A new component to be added to the Master In-service Plan has been created for the course: Next Generation Content Area Reading Professional Development Practicum. File Attachments Master In-Service Plan Addendum-March 11, 13.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.29 Employee Suspensions, presented by Mike Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees Public Content Suspension of employee XXX-XX-0929 Suspension of employee XXX-XX-7199 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Information Technology Seat Management Contract Subject : 9.1 Seat Management Task Order No. 1-59, presented by Eric Mitchell, Director of MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Preferred Date : Mar 11, 2013 Absolute Date : Mar 11, 2013 Fiscal Impact : No Dollar Amount : $69,377.68 Budgeted : Yes Budget Source : 5 Year Capital Outlay, Wireless Recommended Action : Motion to approve Seat Management Task Order No. 1-59 in the amount of $69,377.68. Public Content This task order adds 3 new sites (Destin Elementary, Riverside Elementary, and Plew Elementary) to the Year Two Wireless as well as additional connectivity for the sites at Central. Total cost NTE $69,377.68. After the bid last year for wireless the price reduced enough to include additional sites this year. Destin will get a full wireless installation and Riverside and Plew will get half installations with complete installation to be finished as money becomes available. This is from funds you’ve already set aside for wireless in this year’s Capital plan. File Attachments T.O. 59 updated.pdf (629 KB) 9. Information Technology Seat Management Contract Subject : 9.2 Seat Management Task Order No. 1-60, presented by Eric Mitchell, Director of MIS and Instructional Technology, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action Preferred Date : Mar 11, 2013 Absolute Date : Mar 11, 2013 Fiscal Impact : No Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Funds collected by Plew PLA fundraising Recommended Action : Motion to approve Seat Management Task Order No.  1-60 in the amount of $10,000. Public Content This is a task order for additional wireless connectivity at Plew Elementary School to complete the site's wireless project. NTE is $10,000. Plew's Principal and PLA have requested to add the funds necessary to complete their wireless project this year. The district portion was included in Task Order No. 1-59. File Attachments Task Order 60 for 1 site RFB12 year 2 for 1 site.pdf (300 KB) 11. Attorney's Business Subject : 11.1 Attorney's Comments Meeting : Mar 7, 2013 - Workshop Meeting Type : Information 11. Attorney's Business Subject : 11.2 Attorney's Recommendations Meeting : Mar 7, 2013 - Workshop Meeting Type : Action 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trips, presented by the Superintendent Meeting : Mar 7, 2013 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests submitted by the schools and approved by the Superintendent. File Attachments 3-11-2013 Student Trips.pdf (1,147 KB) 12. Superintendent's Business Subject : 12.2 Superintendent's Comments Meeting : Mar 7, 2013 - Workshop Meeting Type : Information 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Comments Meeting : Mar 7, 2013 - Workshop Meeting Type : Information 14. Adjournment Subject : 14.1 Adjournment Meeting : Mar 7, 2013 - Workshop Meeting Type : Procedural Public Content The meeting was adjourned at Jan Crawford, Recorder _______________________________________________ ___________________________ MARY BETH JACKSON RODNEY L. WALKER SUPERINTENDENT AND CORPORATE SECRETARY CHAIRMAN OF THE BOARD 15. Public Notices Subject : 15.1 Notice of Workshop Meeting : Mar 7, 2013 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on March 7, 2013, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.2 Public Notice Meeting : Mar 7, 2013 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.