Okaloosa County School Board — Workshop Meeting, March 7, 2013 — reading text

$3,600.00 to be applied to the purchase of weightlifting equipment. File Attachments Quote for Weightlifting Equipment.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.6 Investment Advisory Services Agreement between the School Board of Okaloosa County and FAI Capital Management, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : Yes Budgeted : Yes Budget Source : Fixed Charges Recommended Action : Approval of the Investment Advisory Services Agreement between the School Board of Okaloosa County and FAI Capital Management Public Content SUMMARY EXPLANATION AND BACKGROUND: Pursuant to School Board Policy 2-6, Cash and Investment Management, the District is required to employ or contract with an individual or company experienced in investment management, to manage the district's investment portfolio. The financially prudent choice is to enter into an Investment Advisory Service Agreement which would cost considerably less than establishing a district position. FAI Capital Management has provided continued experienced investment management services, extensive investment research, continuous monitoring of investment opportunities and investment evaluation. Renewal of the existing Investment Advisory Service Agreement would continue to ensure that the School Board's established priorities of safety of principal, diversification, maintenance of adequate liquidity and optimal return on investment, approved at the January 25, 2010 meeting, are met. The cost of the service agreement is not to exceed $32,500.00. PREPARED BY: Rita R. Scallan, CFO File Attachments FINAL - Investment Advisory Services Agreement 2013v3.pdf (69 KB) Brochure FAI Capital Management Part 2A 12-10-12 FINAL.pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.7 Payroll Warrant Register for the month of January 2013, and Accounts Payable Warrant Register for the period of February 2013, totaling $22,682,966.80; and Bank Transfers for the period of January - February 2013 totaling $27,351,000.00, presented by Rita Scallan, Chief Financial Officer. Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register for the month of January 2013, and Accounts Payable Warrant Register for the period of February 2013, totaling $22,682,966.80; and Bank Transfers for the period of January - February 2013 totaling $27,351,000.00, presented by Rita Scallan, Chief Financial Officer. File Attachments MIS 3478 - Warrant Register - February 2013.pdf (90 KB) 6. Consent Agenda Subject : 6.8 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Report Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel to state competitions, Culinary Programs, Leadership projects, Softball Programs and classroom supplies. File Attachments Donations - March 11, 2013.pdf (19 KB) 6. Consent Agenda Subject : 6.9 Reactivate Raymond James & Associate Brokerage Account, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : No Recommended Action : Motion to Approve Reactivation of Raymond  James & Associate Brokerage Account Public Content A generous donation was presented to the STEMM Center by Mr. Morris A. Davis, and was designated specifically for the Linda J. Davis Mathematics Laboratory at the STEMM Center. This donation was Board approved at the September 10, 2012 School Board meeting. The donation was presented in the form of a “stock” donation and is in an account under the name of Morris A. Davis. The brokerage firm of U.S. Trust, Bank of America Private Wealth Management, Atlanta, Georgia will handle the transfer. In order to facilitate the stock liquidation, the District must have a brokerage account to receive the stock transfer and execute the sale. In 2005, the District had an account with Raymond James & Associates, but had since closed that account. A motion to reopen the account is being requested. Once the sale of stock is executed, a check will be made to Jeff McInnis, Escrow Agent for the School Board of Okaloosa County, Florida. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.10 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $3,420.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,420.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $3,420.00 to Charter Schools and AMIKids – Emerald Coast. Public Content The District received its fourth Voucher for Impact Aid Section 8003 Payments dated February 25, 2013, in the amount of $131,955.15 for the 2010 Claiming Year (Claim Filed January 2009). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2010 claiming year. The calculation for the 2010 claiming year is based on the number of eligible student cards submitted during the 2008-2009 school year. The payments to these schools are as follows: • Okaloosa Academy - $147.00 • NWFSC Collegiate High School - $772.00 • Liza Jackson Preparatory - $2,485.00 • AMIKids - Emerald Coast - $16.00 File Attachments Agenda - Fed Impact Aid 2010 Pmt 4 03112013.pdf (154 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Consent Agenda Subject : 6.11 2013-2014 Payroll Calendars, present by Rita R. Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Mar 7, 2013 - Workshop Meeting Type : Action (Consent) Preferred Date : Mar 11, 2013 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the 2013-2014 Payroll Calendars, presented by Rita R. Scallan, Chief Financial Officer Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that "all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule" in order to participate in the Florida Education Finance Program. Fiscal year 2013-2014 payroll calendars are based on the school calendar which was approved by the School Board at the January 14, 2013 School Board Meeting. File Attachments DRAFT - Payroll Calendar for 2013-2014.pdf (153