Okaloosa County School Board — Workshop Meeting, June 23, 2016 — reading text

approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution No. 16-02 Expressing Support For The Establishment Of The Choctawhatchee Bay Estuary Program For The Comprehensive Management, Restoration, and Protection Of The Choctawhatchee Bay Estuary. File Attachments Resolution 16-02 Estuary Program.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #9 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $832,663.33 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2016: General Fund $358,757.84 Debt Service Funds 33.10 Capital Projects Funds 11,322.52 Other Special Revenue Funds - Federal 462,633.25  Other Special Revenue Funds - Food Service (83.38) Total - All Funds $832,663.33 File Attachments !BA 09 - May 2016.pdf (1,598 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for May 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2016 Public Content The financial statement for the month ending May 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-05.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for May 2016, totaling $25,435,584.41; and Bank Transfers for May 2016, totaling $25,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,435,584.41 and Bank Transfers in the amount of $25,160,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2016, totaling $25,435,584.41; and Bank Transfers for May 2016, totaling $25,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 6-27-16.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $46,950.00 Budgeted : No Budget Source : Donations Recommended Action :  Motion to approve acceptance of donations. File Attachments Donations 2016-06-27.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Fiscal Year 2015-2016 Inventories from all schools and departments presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,� a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 The District currently owns 10,019 assets with an original value of $360.9 million and a current book value of $199.3 million as of June 15, 2016. The District is requesting Board Approval to remove 114 assets with a current book value of $58,334.71, reflecting an approximate .03% reduction in District assets. The assets will be removed effective June 30, 2016. File Attachments Fiscal Year 2015-2016 Other Inventory Items.pdf (39 KB) Fiscal Year 2015-2016 Missing Inventory Items.pdf (50 KB) Fiscal Year 2015-2016 Detail Inventory.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for