Okaloosa County School Board — Workshop Meeting, June 23, 2016

Thursday, June 23, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jun 23, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Item 7.24, Kindergarten Kickstart Pilot Program, is deleted. 4. Visitors Subject : 4.1 Dr. Sonia A. Smith - Later School Start Times Meeting : Jun 23, 2016 - Workshop Meeting Type : Information File Attachments Smith - Request to Speak.msg (52 KB) 4. Visitors Subject : 4.2 Dr. Lynn Keefe - Later School Start Times Meeting : Jun 23, 2016 - Workshop Meeting Type : Information File Attachments Keefe - Request to speak.msg (37 KB) 5. Personnel Appointments Subject : 5.1 Appointment of Specialist, Custodial Services, recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Custodial Services. 5. Personnel Appointments Subject : 5.2 Appointment of Principal, Pryor Middle School, recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Principal, Pryor Middle School. 5. Personnel Appointments Subject : 5.3 Appointment of Assistant Principal II, Destin Middle School, recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Assistant Principal II, Destin Middle School. 5. Personnel Appointments Subject : 5.4 Appointment of Specialist, Grants and Non-Operating Income, recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Grants and Non-Operating Income. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of May 19 - June 8, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 23, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of May 19 - June 8, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel May 19-June 8.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of May 19 - June 8, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jun 23, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of May 19 - June 8, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel May 19 - June 8.pdf (19 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of June 9, 2016; Minutes of the Regular Meeting of June 13, 2016, recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of June 9, 2016; Minutes of the Regular Meeting of June 13, 2016. File Attachments 6-13-2016 Meeting DRAFT.pdf (193 KB) 6-9-2016 Workshop DRAFT.pdf (175 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College to install single entry security access in the amount of $6,866.53, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,866.53 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College to install single entry security access in the amount of $6,866.53. Public Content District 3 School Board Member Capital Outlay Funds to Okaloosa Technical College to install single entry security access in the amount of $6,866.53. File Attachments OTC-Single Entry Access Quote.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 5 School Board Member Capital Outlay Funds for the purchase of School Check IN hardware, in the amount of $34,678.00, presented by Melissa Thrush and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,678.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member capital Outlay Funds for the purchase of School Check IN hardware, in the amount of $34,678.00 Public Content District 5 School Board Member Capital Outlay Funds will be appropriated for the purchase of hardware from School Check IN, in the amount of $34,678.00. File Attachments School Check IN equipment - Quote.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Resolution No. 16-02 Expressing Support For The Establishment Of The Choctawhatchee Bay Estuary Program For The Comprehensive Management, Restoration, and Protection Of The Choctawhatchee Bay Estuary, presented by Melissa Thrush and recommended by The Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Resolution No. 16-02 Expressing Support For The Establishment Of The Choctawhatchee Bay Estuary Program For The Comprehensive Management, Restoration, and Protection Of The Choctawhatchee Bay Estuary. File Attachments Resolution 16-02 Estuary Program.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #9 - Fiscal Year 2015-2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $832,663.33 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2015-2016 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2016: General Fund $358,757.84 Debt Service Funds 33.10 Capital Projects Funds 11,322.52 Other Special Revenue Funds - Federal 462,633.25  Other Special Revenue Funds - Food Service (83.38) Total - All Funds $832,663.33 File Attachments !BA 09 - May 2016.pdf (1,598 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for May 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2016 Public Content The financial statement for the month ending May 31, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-05.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Payroll Warrant Register and Accounts Payable Warrant Register for May 2016, totaling $25,435,584.41; and Bank Transfers for May 2016, totaling $25,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,435,584.41 and Bank Transfers in the amount of $25,160,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2016, totaling $25,435,584.41; and Bank Transfers for May 2016, totaling $25,160,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - May 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill 6-27-16.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $46,950.00 Budgeted : No Budget Source : Donations Recommended Action :  Motion to approve acceptance of donations. File Attachments Donations 2016-06-27.pdf (225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Fiscal Year 2015-2016 Inventories from all schools and departments presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,� a complete physical inventory of all property shall be taken annually, compared to property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 The District currently owns 10,019 assets with an original value of $360.9 million and a current book value of $199.3 million as of June 15, 2016. The District is requesting Board Approval to remove 114 assets with a current book value of $58,334.71, reflecting an approximate .03% reduction in District assets. The assets will be removed effective June 30, 2016. File Attachments Fiscal Year 2015-2016 Other Inventory Items.pdf (39 KB) Fiscal Year 2015-2016 Missing Inventory Items.pdf (50 KB) Fiscal Year 2015-2016 Detail Inventory.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Fiscal Year 2015-2016 Correction of Inventories from Select Schools, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content As required under General Authority and Law Implemented – Chapter 274, Florida Statutes, “Tangible Personal Property Owned by Local Governments,� a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02. Three asset items, previously listed as missing on three schools' inventory, were sold at surplus auction. The three items were not listed on any "Sale and Disposal of Property" agenda items presented to the School Board, for approval. The three items had an original value of $7,585.20 and a current value of $302.25. File Attachments Details for Sold Without Approval.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of the Lease Extension Agreement between the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc., presented by Dr. Bill Smith and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Recommended Action : Motion to approve the renewal of the Lease Extension Agreement between the School Board of Okaloosa County and the Northwest Florida Visionnaires, Inc., effective July 1, 2016 through June 30, 2017. Public Content Approval is requested for the renewal of the Lease Extension Agreement with the Northwest Florida Visionnaires for the property located at 538 Bob Sikes Blvd. in Fort Walton Beach, Florida, for an additional term of one (1) year, commencing on July 1, 2016, and terminating on June 30, 2017. File Attachments Visionnaires LEASE EXTENSION AGREEMENT 2016-17.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2015-2016 to be submitted to the State Fire Marshal, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Recommended Action : Motion to approve the School Fire and Life Safety Inspection Reports for all Okaloosa County School District Facilities for 2015-2016 to be submitted to the State Fire Marshal. Public Content Florida Statutes require that each school district submit inspection reports each year to the State Fire Marshal. File Attachments Fire and Life Saftey Inspection checklists 2015-2016 (1).pdf (6,225 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Child Nutrition Programs School Food Authority Agreement between the School Board of Okaloosa County and Florida Department of Agriculture and Consumer Services Division of Food, Nutrition and Wellness, presented by Richard Norris, Program Director of Food Services, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Child Nutrition Programs School Food Authority Agreement between the School Board of Okaloosa County and Florida Department of Agriculture and Consumer Services Division of Food, Nutrition and Wellness. Public Content The purpose of this agreement is to identify the Programs in which Okaloosa County School Food Service will participate in with the Florida Department of Agriculture and Consumer Services. This agreement enlists Okaloosa County School District to particpate in one or more of the following programs: National School Lunch Program, Afterschool Snack Program, Seamless Summer Option, School Breakfast Program, Special Milk Program, Summer Food Service Program and Food Distribution Program. File Attachments Child Nutrition Progrms School Food Authority Agreement 16-17.pdf (9,207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal Agreement for School Resource Officer Program between the School Board of Okaloosa County and the Sheriff of Okaloosa County for 2016-2017, presented by Andy Johnson, Specialist, Student Intervention Services (Safe Schools, Athletics and Health), and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $1,163,327.00 Budgeted : Yes Budget Source : Safe Schools-New Revenue Fiscal 2016-17, Safe Schools Prior Years Carryover, General Fund Dollars for Fiscal Year 2016-17, Liza Jackson Preparatory-Reimbursement, Okaloosa Academy South- Reimbursement Recommended Action : Motion to approve funding and the agreement for the School Resource Officer Program for Fiscal Year  2016-2017 between the School Board of Okaloosa County and the Sheriff of Okaloosa County. Public Content This is a recommendation to approve funding and the agreement for the School Resource Officer Program for Fiscal Year 2016-17 between the School Board of Okaloosa County and the Sheriff of Okaloosa County. File Attachments SRO Agreement 2016-2017.pdf (470 KB) School SRO Distribution 6-16-16.pdf (71 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 School Affiliation Agreement between the School Board of Okaloosa County and Emerald Coast Surgical Center for the Practical Nursing Program at Okaloosa Technical College and CHOICE High School, presented by Sarah Myers, RN, Nursing Program Director, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the School Affiliation Agreement between the School Board of Okaloosa County and Emerald Coast Surgery Center for the Practical Nursing Program at  Okaloosa Technical College and CHOICE High School for the 2016-2017 school year. Public Content The School Affiliation agreement between the School Board of Okaloosa County and Emerald Coast Surgery Center is to provide clinical learning experience for students enrolled in the LPN program at Okaloosa Technical College and CHOICE High Schools for the 2016-2017 school year. File Attachments Affiliation Agreement w Emerald Coast Surgery Ctr.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Virtual Instruction on Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : No Recommended Action : Motion to approve Virtual Instruction on Provider Agreement between Edgenuity, Inc. and the School Board of Okaloosa County. Public Content After negotiations with Edgenuity personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Edgenuity services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades 6-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2016-2017. File Attachments Edgenuity, Inc. (Virtural Instruction Provider) Agreement.pdf (4,757 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Contract between the School Board of Okaloosa County and K12 Florida, LLC, for FuelEd Online Educational Products. Public Content After negotiations with K12 Florida personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide K12 Florida services to Okaloosa County public school students who meet the requirements of the program. This is an approved vendor by DOE to provide virtual services. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved state vendor for grades K-12.We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2016-2017. File Attachments K12 Florida LLC (K12) Services Order.pdf (2,432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Agreement between the School Board of Okaloosa County and Calvert Education Services, LLC, for Online Educational Products, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County and Calvert Education  Services, LLC, for Online Educational Products. Public Content After negotiations with Calvert Education Services personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Calvert services to Okaloosa County public school students who meet the requirements of the program. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved vendor for grades K-5. We would like to continue to make this vendor an option for an additional year to our families in the District and recommend approval of the attached contract for 2016-2017. File Attachments Calvert Education Services, LLC Partners Agreement.pdf (1,341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Contract Agreement between Panhandle Area Educational Consortium and the School Board of Okaloosa County, presented by Christy Corbin, Assistant Principal II, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve Contract Agreement between Panhandle Area Educational  Consortium and the School Board of Okaloosa County. Public Content After negotiations with Panhandle Area Educational Consortium personnel and the review of these documents by the OCSD Board attorney, we are able to recommend this vendor to the Board to provide Florida Virtual School services to Okaloosa County public school students who meet the requirements of the program. OCSD will meet the requirements of the K12 VIP legislation (1002.45) by contracting with this approved vendor for grades K-12. We would like to make this vendor an option for this school year to our families in the District and recommend approval of the attached contract for 2016-2017. This will make the third required contract by the Dept. of Education for grades K-12. File Attachments Panhandle Area Education Consortium Contract Agreement.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Carl D. Perkins Secondary Entitlement Grant for Fiscal Year 2016-2017, presented by Patti Bonezzi, Program Director, Career and Technical Education, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 27, 2016 Absolute Date : Jul 27, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Carl D. Perkins Secondary Entitlement Grant for Fiscal  Year 2016-2017, in the amount of $252,398.00. Public Content The Carl D. Perkins Entitlement Grant is utilized each year to fund high school and middle school career and technical education programs that lead to industry certification or college credit. It allows purchases that directly affect the curriculum of each program including equipment, computer software and hardware, as well as consumable supplies. File Attachments Carl D Perkins Secondary Grant 2016-17.pdf (1,459 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Contract Extension: Project Lead The Way, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 7422 Carl Perkins-Secondary Ed Recommended Action : Motion to approve the contract extension for the Project Lead The Way Agreement. Public Content Request approval of the contract extension of the Project Lead The Way Agreement for another term, effective July 1, 2016 through June 30, 2017. A Bio Med Annual Participation Fee of $2,000 will be paid from 2016-2017 Federal Funds, Project 7422 Carl Perkins-Secondary Ed. Copies of the original agreement and the extension are attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5852. File Attachments PLTW-EXTENSION.pdf (6,048 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Deleted - Kindergarten Kickstart is a pilot program being implemented at two Title I schools, Northwood and Wright Elementary for the 2016-2017 SY, presented by Dr. Sandy Arteaga, Title I/X Specialist and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budget Source : Title I Recommended Action : Motion to approve Kindergarten Kickstart is a pilot program being implemented at two Title I schools, Northwood and  Wright Elementary for the 16-17 SY. File Attachments Kindergarten Kick Start.pdf (26 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Charter Bus Agreements, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding will vary and be paid by individual schools Recommended Action : Motion to approve Charter Bus Agreements for the fulfillment of the transportation service needs for extracurricular activities. Public Content Request approval of the Charter Bus Agreements for the following companies: Astro Travel & Tours Good Time Tours, Inc. Group Travel Network, Inc. Gulf Coast Tours, Inc. Hotard Coaches, Inc. Kincaid Coach Lines Kingdom Coach Sunshine Coach Sunshine Express Tours, Inc. Vendors will be used on an as needed basis to fulfill the transportation service needs for extracurricular activities. Funding will vary and be paid by individual schools. Copies of the agreements are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments HOTARD.pdf (792 KB) KINGDOM COACH.pdf (171 KB) GROUP TRAVEL NETWORK.pdf (181 KB) SUNSHINE COACH.pdf (174 KB) GOOD TIME TOURS.pdf (173 KB) KINCAID COACH.pdf (176 KB) SUNSHINE EXPRESS TOURS.pdf (407 KB) GULF COAST TOURS.pdf (168 KB) ASTRO TRAVEL & TOURS.pdf (241 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Emergency Bid: ITB 16-07 Demo and Replacement of Sewer and Water Lines, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,402.00 Budgeted : Yes Budget Source : Capital Funds, Project 2336 Emergency Maintenance Recommended Action : Motion to approve Emergency Bid ITB 16-07 Demo and Replacement of Sewer and Water Lines in the amount of $31,402. Public Content Request approval of Emergency Bid ITB 16-07 Demo and Replacement of Sewer and Water Lines in the amount of $31,402. The awarded vendor is Grandstaff Plumbing & Gas, Inc. and the work is to be done at the Bay Administrative Complex ($12,475.00) and Mary Esther Elementary ($18,927.00) through Emergency Bid procedures per School Board Policy 2-17 (12). Funds will be paid from Capital, Project 2336 Emergency Maintenance. Copies of the letter of explanation and award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments ITB 16-07.pdf (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Exempted Purchase: School Check IN, presented by Vince Windham, Program  Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,468.00 Budgeted : Yes Budget Source : Split Funded: Capital, Board Appropriated Project; General, Project 9015 Fixed Charges Recommended Action : Motion to approve a purchase in the amount of $47,468 for software and hardware from School Check IN. Public Content Request approval to purchase software and hardware from School Check IN in the amount of $47,468.00. A School Board Member appropriation of $34,678.00 will fund the purchase of the capital equipment; and the remaining $12,790.00, for software, will be funded by individual schools from various General Fund sources. The purchases are exempt through 6A-1.012(14). Copies of the quotes are attached. For additional information, please contact Eric Mitchell, Director, MIS & IT at (850) 689-7184. File Attachments SCHOOL CHECK IN.pdf (1,105 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Exempted Purchase: PSA Healthcare, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 13, 2016 Absolute Date : Jun 13, 2016 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 6004 Nursing Contract - Schools and project 1084 Medicaid Reimbursement Recommended Action : Motion to approve the contract between the School Board of Okaloosa County and Pediatric Services of America, Inc. d/b/a PSA Healthcare to provide nursing services at requested school sites during the 2016-2017 school year for a total of 186 days, based on fixed pricing. Public Content Request approval of the contract between the School Board of Okaloosa County, FL and Pediatric Services of America, Inc. d/b/a/ PSA Healthcare to provide six (6) Supervisory Registered Nurses (RN), RN Nursing Services, LPN Nursing Services, and School Health Technicians at requested school sites during the 2016 - 2017 school year, for a total of 186 days, based on fixed pricing for an estimated total of $ 1,138,363.88. Funding will be paid from general funds, projects 6004 Nursing contract - Schools and project 1084 Medicaid Reimbursement. The contract is effective July 1, 2016 through July 31, 2017. These services are exempt under 6A-1.012(11)(a). For additional information, please contact Teri Schroeder, Program Director, Student Intervention Services at (850) 833-3108. File Attachments Contract with PSA and District FY16-17.pdf (144 KB) PSA Contract Comparison FY 2016 vs FY 2017 2016-05-19.pdf (73 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Tag-On Bid Purchase Over $25,000: 1415-2 Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $75,802.81 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchases from International Restaurant Distributors in the amount of $75,802.81. Public Content Request approval of the purchase of kitchen equipment in the amount of $75,802.81; combi ovens for Mary Esther ES and Pryor MS for a total of $48,882.20 ($24,441.10 each) and a double stack combi oven for Antioch ES in the amount of $26,920.61. The vendor is International Restaurant Distributors and pricing is through Tag-On Bid 1415-2 Digital Catalog Discounts, School Board of Desoto County, FL. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions and copies of the quotes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments IRD QUOTE-ANTIOCH.pdf (1,272 KB) IRD QUOTE-ME & PRYOR.pdf (52 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Renewal of Tag-On Bid: RFP #14-36 USDA Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of Tag-On Bid RFP 14-36 USDA Commodity Processing Services through Alachua County Public Schools. Public Content Request approval to renew Tag-On Bid RFP 14-36 USDA Commodity Processing Services, Alachua County Public Schools, to process bulk USDA commodity foods, based on fixed pricing from multiple vendors. This bid will be used on an as needed basis. Funding will be paid through Federal Funds. The contract is effective June 1, 2016 through May 31, 2017. Copies of the vendor award letter and board minutes are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID RFP 14-36.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 Service Agreement #17-02 Emerald Coast Science Center-SSA Enrichment Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $36,000.00 Budgeted : Yes Budget Source : Funding will be provided by individual participating schools Recommended Action : Motion to approve Service Agreement #17-02 Emerald Coast Science Center-SSA Enrichment Program. Public Content Request approval of Service Agreement #17-02 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provide an SSA Enrichment Program for Kindergarten through 5th grade students on an as-needed basis based on fixed pricing. The Provider will be paid up to $7.25 per student per lesson based on the attached Fee Addendum, for a total contract amount not to exceed $36,000 ($6,000 per grade). All funds will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-02 SSA ENRICHMENT PROGRAM.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Service Agreement #17-03 Emerald Coast Science Center-Planetarium Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funding will be provided by individual participating schools Recommended Action : Motion to approve Service Agreement #17-03 Emerald Coast Science Center- Planetarium. Public Content Request approval of Service Agreement #17-03 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provide a Planetarium Program on an as-needed basis based on fixed pricing. The Provider will be paid $4.00 per student per lesson with a minimum booking charge of $200.00, for a total contract amount not to exceed $1,000 per day per school. All funding will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-03 PLANETARIUM PROGRAM.pdf (149 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Service Agreement #17-04 Emerald Coast Science Center-Guided Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Funding paid by individual participating schools Recommended Action :  Motion to approve Service Agreement #17-04 Emerald Coast Science Center-Guided Dissection. Public Content Request approval of Service Agreement #17-04 between Emerald Coast Science Center and The School Board of Okaloosa County, FL to provided Guided Dissection Program for middle and high school students on an as- needed basis based on fixed pricing. The Provider will be paid up to $8.00 per student per lesson per attached fee addendum, for a total contract amount not to exceed $1,000 per day per school. All funds will be paid by individual participating schools. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-04 GUIDED DISSECTION.pdf (247 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Service Agreement #17-05 Emerald Coast Science Center-Family Science Night, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $800.00 Budgeted : Yes Budget Source : Funds paid by individual participating schools Recommended Action : Motion to approve Service Agreement #17-05 Emerald Coast Science Center-Family Science Night. Public Content Request approval of Service Agreement #17-05 between the Emerald Coast Science Center and The School Board of Okaloosa County, FL. The Provider will provide a two-hour evening program entitled Family Science Night. The Provider will be paid $400.00 per event, for a total contract amount not to exceed $800.00 per school. The agreement will be used on an as needed basis, based on fixed prices. All funds will be paid by individual participating school. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ECSC SA# 17-05 FAMILY SCIENCE NIGHT.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Service Agreement #17-10 Emerald Coast Science Center-BioBlitz Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 5488 DoDEA - Science Recommended Action : Motion to approve Service Agreement #17-10 between The School Board of Okaloosa County, FL and Emerald Coast Science Center. Public Content Request approval of Service Agreement #17-10 between The School Board of Okaloosa County, FL and Emerald Coast Science Center to provide a BioBlitz Program for Elementary, Middle and High School students. The Provider will be paid on an invoice basis for a total contract amount not to exceed $30,000. All funds will be paid from Special Revenue, Project 5488 DoDEA - Science. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent of Curriculum and Instruction at (850) 833-3191. File Attachments SA# 17-10.pdf (54 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Service Agreement #17-06 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #17-06 Jamie Fields-Color Guard Instruction. Public Content Request approval of Service Agreement #17-06 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School. The provider will provide Color Guard Instruction and be paid $1,000.00 per month for up to twelve (12) months, for a total contract amount not to exceed $12,000.00. All funds will be paid from Internal, General Band. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments FWB HIGH SA# 17-06 JAMIE FIELDS.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Service Agreement #17-07 Kerianne Klug, presented by Vince Windham, Program Director, and  recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : Internal Funds, General Band Recommended Action : Motion to approve Service Agreement #17-07 Kerianne Klug-Color Guard Instruction. Public Content Request approval of Service Agreement #17-07 between Kerianne Klug and The School Board of Okaloosa County, FL. The Provider will provide Color Guard Instruction and be paid $500.00 per month for up to twelve (12) months, for a total contract amount not to exceed $6,000.00. All funds will be paid from Internal, General Band. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments FWB HIGH SA# 17-07 KERIANNE KLUG.pdf (51 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 School Volunteer List presented by Henry Kelley, Program Director of Community Affairs, and  recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Request forms from various schools. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments Binder 1 - Volunteers May, June.pdf (1,796 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.39 Renewal of Property and Casualty Insurance Program for 2016-2017, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $1,731,483.00 Budgeted : Yes Recommended Action : Motion to approve the Renewal of Property and Casualty Insurance Program for 2016-2017. Public Content Renewal of Property and Casualty Insurance Policies for: EXCESS AUTO LIABILITY WORKERS’ COMPENSATION COVERAGE BOILER & MACHINERY CRIME/PUBLIC EMPLOYEE DISHONESTY WITH FAITHFUL PERFORMANCE SCHOOL LEADERS ERRORS & OMISSIONS (E&O) EXCESS PROPERTY INSURANCE COMMERCIAL GENERAL LIABILITY FOR SPECIAL EVENTS POLICY CATASTROPHIC STUDENT ACCIDENT INSURANCE VOLUNTARY STUDENT ACCIDENT INSURANCE COVERAGE File Attachments Property Renewal 2016-17.docx (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.40 Okaloosa County School District 2016-2021 Strategic Plan, presented by Denise McLaughlin, Professional Development Specialist and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Okaloosa County School District 2016-2021 Strategic Plan. Public Content 2016-2021 OCSD Strategic Plan. For or more information please contact Denise McLaughlin at 833-4208. File Attachments Okaloosa County School District Strategic Plan 2016.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.41 Administrative, Managerial, and Professional/ Technical personnel recommendations for school year 2016-2017, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Administrative, Managerial, and Professional/Technical personnel recommendations for the 2016-2017 school year. Public Content The Superintendent's recommendations for Administrative, Managerial, and Professional/Technical personnel for the school year 2016-2017. File Attachments Admin Recs 2017-Amended.pdf (773 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.42 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a lost of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments June 27, 2016 Ed Support Board Report.pdf (118 KB) June 27, 2016 Instructional Board Report.pdf (139 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.43 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsJune27th2016.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.44 Employee Suspensions, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the suspension of employees. Public Content Suspension of employees EID #120689 & EID #121103 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.45 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Alberta Landreaux, Elliott Point Elementary, 3.50 hours Tara Mitchell, Shoal River Middle, 1.25 hours Connie Thornton, Transportation, 40.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.46 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.47 Title IV - 21st Century Community Learning Center Grant Re-Application, presented by Dr. Sandy Arteaga, Title I, IV, X Specialist, and recommended by Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $376,282.00 Budgeted : Yes Budget Source : 21st CCLC Competitive Grant Recommended Action : Motion to approve grant re- application for Title IV Century Community Learning. Public Content The School Board of Okaloosa County was awarded a competitive Federal Title IV-21st Century Community Learning Centers grant. This is a grant re- application under ESEA-Title IV Part B-Florida 21st Century Community Learning Centers for fiscal year 2016-2017. It is targeted for Title I school-wide programs. This grant provides an afterschool academic enrichment program at Baker, Edwins, Elliott Point, and Wright Elementary Schools. The district program name is ASPIRE (After School Program in Reaching Excellence). This is a 5-year grant, starting 2015-2016; the award amount for 2016-2017 school year is $376,282.00. The first 2 years have 100% funding. Years 3-5 have a 20% reduction in funding. The program runs from the first week after school starts until the week before school ends; minimum in elementary has to be 4 days a week and/or a minimum of 12 hours per week. Program targets STEM, K-2 literacy focus, enrichment activities (music, art, exercise, nutrition, and project-based learning). File Attachments Okaloosa Preliminary Budget for 21st CCLC Grant-ASPIRE.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.48 Title II Part A: Teacher and Principal Training and Recruiting Fund 2016-2017 Grant Application, presented by Denise McLaughlin, Professional Development Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,130,000.00 Budgeted : Yes Budget Source : Federal Funds - Title II Part A Recommended Action : Motion to approve the Title II Part A: Teacher and Principal  Training and Recruiting Fund 2016-2017 Grant Application. Public Content The Title II Part A: Teacher and Principal Training and Recruiting Fund 2016-2017 grant application is submitted annually to the Florida Department of Education to request funds to be used for educator professional development, quality, and recruitment activities. File Attachments OKALOOSA Title II A Application 2016-17.pdf (719 KB) Signature Page 2016 17.pdf (545 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.49 Request to advertise a Public Hearing for revision of School Board policies in Chapter 12, School District Transportation, presented by Jeff McInnis, Attorney to the Board, and recommended by the superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 12, School District Transportation. Public Content A public hearing will be advertised to receive public input on the proposed revisions to current School Board policies in Chapter 12, School District Transportation. File Attachments Chapter 12 Transportation-REDLINED.pdf (148 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.50 Request to advertise a Public Hearing for revision of School Board Policy 07-07 Drug and Alcohol Testing Program For Commercial Driver's License Holders, presented by Jeff McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 07-07 Drug and Alcohol Testing Program for Commercial Driver's License Holders. Public Content A Public Hearing will be held to receive public input on the proposed revisions to School Board Policy 07-07 Drug and Alcohol Testing Program For Commercial Driver's License Holders. File Attachments 07-07 Drug and Alcohol Testing for CDL Holders-REDLINED.pdf (132 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Jun 23, 2016 - Workshop Meeting Type : Action 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-48, Okaloosa Technical College and CHOICE High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $25,779.85 Budgeted : No Budget Source : Adult Technology Project Recommended Action : Motion to approve Task Order No. 2-48, Okaloosa Technical College and CHOICE High School CCTV Repair, in the amount of $25,779.85. Public Content Replace Bad Cameras, Cables and DVRs throughout the complex. File Attachments Task Order No. 2-48 OTC- CHOICE HS CCTV Repair.pdf (242 KB) 10. Information Technology Seat Management Contract Subject : 10.2 Modification Revision #1 to Task Order #: 2-44, Ft. Walton Beach High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Jun 23, 2016 - Workshop Meeting Type : Action Preferred Date : Jun 27, 2016 Absolute Date : Jun 27, 2016 Fiscal Impact : Yes Dollar Amount : $4,533.36 Budgeted : Yes Budget Source : General Operating Account. Recommended Action : Motion to approve Modification Revision #1 to Task Order #: 2-44, Ft. Walton Beach High School CCTV Repair, presented by Dustin Keith, Seat Management Specialist Public Content Modification Revision #1 to include additional equipment required for 2-16 channel DVRs. Incident: 448224. File Attachments Modification Revision #1 to Task Order # 2-44, FWBHS CCTV Repair.pdf (218 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jun 23, 2016 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Jun 23, 2016 - Workshop Meeting Type : Information File Attachments 6-27-2016 Student Trip Requests.pdf (812 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jun 23, 2016 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Jun 23, 2016 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : Jun 23, 2016 - Workshop Meeting Type : 15. Public Notices Subject : 15.1 Notice of Workshop Meeting : Jun 23, 2016 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on June 23, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.2 Public Notice Meeting : Jun 23, 2016 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.