Okaloosa County BOCC — September 6, 2016 — ISP Report Solid Waste — reading text

recommendations for controls (policies and procedures) that minimize any risks that have not been reduced to an acceptable level. • Work with identified County/Clerk staff members throughout the process and produce a tool that may be used by them in performing in-house, periodic management control reviews going forward. • The project should address the related findings contained in both audit reports conducted by the Florida Auditor General (2013-085 and 2014-068).  From : Kay Godwin kgoclwin@co.ol<aloosa.fl. us Subject: Reminder Date: February 28, 2016 at 6:29 PM To: Dick Schoditsch dick-s@cox.net The 2 items we discussed: 1) Cash at Baker Transfer Station - - if no receipt produced, is there a tracking mechanism for vehicles entering scales? 2) Are private haulers current on payments to the county? If not, what formal documentation exists to document any amounts due and repayment terms, and were those authorized by the appropriate authority (e.g. the BCC). Thank you, Kay Godwin Deputy County Administrator Okaloosa County Board of County Commissioners Phone: 850-651-7515; FAX 850-689-5025 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regard ing County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. -----Original Message-- --- From: Dick Schoditsch [ ma1l t o: d1ck -s@cox.net] Sent: Monday, February 22, 2016 1:09 PM To : Kay Godwin Subject: Re: Management Control Review of the Solid Waste Dept. See you there. Dick On Feb 22, 2016, at ll :53 AM, Kay Godwin <kqodwin@lco.o ka loosa.fl. us> wro te: Gentlemen : I am looking forward to our meet ing today at 2:00 in the new County Admin istration Bui lding in Shalimar (Suite 100 - BCC Conference Room). As t he State of Florida Aud it or Genera l Reports were referen ced in our request, l am provid ing them for future re fere nce (attached ) 1n PDF format. Kay Godwin Deputy County Ad mini strator Okaloosa Coun ty Board of Coun ty Commissioners Phone: 850 -651 -7515 ; FAX 850-689- 5025 Please note : Due t o Flori da's very broad publ ic records laws , most written communicatio ns to or from County employees regarding Cou nty bus in ess are public records, available to the publ ic and media upon request. Therefore , this written e- ma il commu nication , including you r e- mail address, may be subject to pu bli c disclo su re. ---- -Orig inal Message - -- -- From: Di ck Schoditsch [ m , 1lto:d1ck-s@cox.net ] Sent : Wednesday, February 17 , 20l6 3:47 PM To: Grant Dugre Cc: Don Bohler; Bob Garcia; Phil Hoge; tom reynolds; Loya l Wea ve r; Ka y Godwin ; John Hofstad SubJ ect: Re : Mana gement Control Review o f the Solid Was te Dep t. Tha nk you, Grant. [ am copy ing all ISP t eam m _mbe rs 1n this. Please rep ly as to whether or not you ca n attend . l anticipat e an hour meet1n9 and , if the team m embers Me ,w a1lable aft er that , a short meeting to coord inate o ur schedules and fut,ire 111terv1 ews . Tha nks. Dick Sent from D1,~k's 1P.ici . 8'FECfIVE !OI0!/14 OKALOOSA COUNfY REVISED 05/06/ 15 PUBUC WORKS DEPARTMENT ENGINEERJNG& ENVIRONMENTAL SERVICES D!ViSION SOLID WASTE SECTION ORGANIZATIONAL CHART BOARD OF COUNTY COMMISSIONERS l COUNTY ADMIN[STR.ATOR ~ t. . . . . . . . . . .1···········.......... l : PUBUC WORKS DIRECTOR : ~ ..........................?······················""~ ~ PUBLIC WORKS 1 ; ADMINISTRATIVE MANAGER f "'··············-······~······················"" PROGRAM TECHNICIAN II (2) COUNTY ; ENGINEER j ...................................................... ~ SOUDWASTE& ENVIRONMENTAL RECYCUNG COORDINATOR REGULATORY MANAGER LANDFil..L & RECYCLING HAZARDOUS MATERIALS FOREMAN TECHNICIAN U HAZARDOUS MATERIALS LEAD RECYCLING EQU.IPMENf TECHNICIAN I OPERATOR RECYCUNGEQUWMENT OPERATOR (5) WEIGHMASlER  RI CK 'if (11 1 FLORIDA DEPARTMENT OF CiO\ Uh <,rz ENVIRONMENTAL PROTECTION l \RL (J'> LDPE l- l' \ \i I IR\ BOB MARTINEZ CENTER L I'. G I)\ l·. R\,OR 2600 BLAIRSTONE ROAD TALLAHASSEE, FLOR IDA 32399-2400 Cl IF FORD D. \\ II SO\i 11 1 l\iTF:R I\I SF.CRU \ RY TO: Solid Waste Directors of Large Counties ( over 100,000 population) FROM: Jorge R. Caspary, P.G., Director, Division of Waste Management WC2Jf· RE: Request for Development and Submittal of County Recycling Program Plans (Limited Counties Only) DATE: December 23, 2014 In 2008, the Florida Legislature set a statewide municipal solid waste (MSW) recycling goal of 75 percent by the year 2020. In 2010, the Legislature further directed that the goal be primarily applied to counties with a population of greater than 100,000. In addition, the Legislature set these interim recycling goals for those counties: Calendar Year Interim Recycling Goal 2012 40% 2014 50% 2016 60% 2018 70% 2020 75% Section 403. 706(2)( d), Florida Statutes (F.S.), states that if a county does not achieve an interim recycling goal, the Florida Department of Environmental Protection (DEP) "may direct the county to develop a plan to expand recycling programs to existing commercial and multifamily dwellings, including, but not limited to, apartment complexes." In addition to the above changes, in Chapter 2010-143, Laws of Florida, the Legislature also introduced s. 403.706(2)(b), F.S., directing that counties implement a program for recycling construction and demolition debris as part of their efforts to attain the recycling goals noted above. The purpose of this memorandum is to designate those large counties that are directed to submit a plan (your recycling program plan) to expand or otherwise implement their recycling programs to attain the recycling goals established under s. 403.706(2), F.S. These plans will provide the DEP with valuable information and input during the upcoming year. If the statewide recycling rate for 2014 is less than 50 percent, then the DEP will be able to incorporate your information in the repo1i to the President of the Senate and the Speaker of the House of Representatives that would be due prior to the 2016 legislative session pursuant to s. 403.706(2)(e), F.S. Attached are two tables showing the 2012 and 2013 recycling rates of all of the large counties (i.e., with populations greater than 100,000). Based on this data, we are requesting the following: • Counties who did not reach and maintain at least the 40 percent interim goal, based on their 2012 and 2013 calendar year recycling rates, are requested to submit your recycling program Kequest for Development and Submittal ot County Kecycling Program Plans December 23, 2014 Page 2 of2 plan to the DEP by July 1, 2015. We are not requesting a submittal of the plan for counties that did not reach the 40 percent interim goal in 2012, but did reach the goal in 2013. Consequently, the following counties must submit a plan: Bay, Citrus, Clay, Escambia, Hernando, Indian River, Lake, Okaloosa, Osceola, Polk, St. Johns, Santa Rosa and Sumter. • For any large county that does not meet the upcoming interim goal of 50 percent for the 2014 calendar year data (due to DEP on April 1, 2015), we are requesting submittal of your county recycling program plan by Oct.1, 2015. The October 1, 2015, request does not apply to any county that submits their county recycling program plan based on their 2012 and 2013 recycling rates. At a minimum, the county recycling program plans should include: • Summary of the services and materials for which you offer recycling such as newspaper, aluminum cans, steel cans, glass, plastic bottles, cardboard, office paper and yard trash; • Analysis of the percentage of the county's MSW generated by the commercial, multifamily, and residential single family sectors; • Analysis of any existing recycling programs for the commercial and multifamily sectors, including estimated customer participation rates and recycling rates for each of those sectors; • Description of the county's implementation, including any planned changes, for your program for recycling construction and demolition debris; • Description of efforts or opportunities to encourage recycling of yard trash, and other organic materials or mechanically treated solid waste, into compost or mulch that may be made available for agricultural and other acceptable uses; • Strategy (including general timeframes) for expanding your county's recycling programs, or for creating new programs if needed, as part of your county's efforts to achieve the statewide recycling goals set forth ins. 403.706(2), F.S.; and • Discussion of any additional steps, initiatives and any anticipated challenges the county foresees would be critical for implementing your strategies to achieve the next interim recycling goal of 60 percent in 2016, and ultimately