Okaloosa County BOCC — September 6, 2016 — ISP Report Solid Waste

NORTHWEST FLORIDA STATE COLLEGE 100 College Boulevard, E. , Niceville, FL 32578-1295 , (850) 678-5111 , www.nwfsc.edu June 24, 2016 Mr. John Hofstad County Administrator Okaloosa County Administration Building 1250 N. Eglin Parkway, Suite 102 Shalimar FL 32579 Dear Mr. Hofstad: I am pleased to present the report "Management Control Review of the Solid Waste Section of the Okaloosa County Public Works Department" prepared by the Institute of Senior Professionals at Northwest Florida State College . The investigative and writing team composed of Chairman, Dick Schoditsch, and members Don Bohler, Bob Garcia, Phil Hoge, Tom Reynolds, and Loyal Weaver have prepared a thoughtful, thorough report that was reviewed and approved at the ISP's meeting on June 21, 2016. We hope this report will assist you in your role as County Administrator and will provide discussion points for your County Commissioners .. Sincerely, Sasha L. Jarrell, Ph.D. Interim President SU:cl NWF State College Fort Walton Beach Campus · (850) 863-6500 Chautauqua Center, DeFuniak Springs · (850) 200-4100 Hurlburt Center, Hurlburt Field • (850) 200-4190 Robert L. F. Sikes Education Center, Crestview· (850) 200-4141 South Walton Center, Santa Rosa Beach , (850) 200-4160 An Equal Access/Equal Opportunity Institution Management Control Review of the Solid Waste Section of the Okaloosa County Public Works Department June 21, 2016 Institute for Senior Professionals Nort11wes l Florida Sta te College MANAGEMENT CONTROL REVIEW OF THE SOLID WASTE SECTION OF THE PUBLIC WORKS DEPARTMENT Introduction By Jetter dated February 5, 2016 to the Institute for Senior Professionals (ISP) Chair Michael Flynt, Okaloosa County Administrator John Hofstad asked ISP to review the Solid Waste Section of the Public Works Depaiiment. Through discussions with County Administrator Hofstad and Deputy County Administrator Godwin, the scope of work presented in the request letter was modified and ISP was asked to conduct a management control review of the Section. In addition to the overall review, we were asked to give emphasis to cash handling practices at the Baker Transfer Station and the currency of payments by private waste haulers. In the course of our study, we became aware that the Environmental Regulatory Manager performed various other services such as: Mosquito Control; Stormwater Permitting and Infrastructure; HazMat Function; and Compilation of Flood Zone information. However, we limited our study to the solid waste and recycling areas. Upon approval by the ISP Board at its meeting of February 16, 2016. a team consisting of: Dick Schoditsch; Don Bohler; Bob Garcia; Phil Hoge; Tom Reynolds; Loyal Weaver; and Wayne Smith was formed and began work. Over the course of the next several months, the team interviewed the following individuals associated with Okaloosa County: John Hofstad, County Administrator Kay Godwin, Deputy County Administrator Jason Autrey, Public Works Director Jim Reece, Solid Waste and Recycling Coordinator Scott Bitterman, County Engineer Gayle Edge, Program Technician II Janet Thompson, Program Technician II Scott Henson. Environmental Regulatory Manager Darrell Roper, Landfill and Recycling Foreman Scott Wolf, Weighmaster Janie Gilmore, Recycling Equipment Operator (Scale Operator @Baker Transfer Station) 1  Gary Stanford, Clerk of Courts Finance Director Sam Scallan. Clerk of Comis Inspector General The team conducted site visits to the South Okaloosa County Transfer Station, the Wrig