Okaloosa County School Board — Workshop Meeting, November 10, 2022 — reading text

34,884.91 Total - All Funds $3,142,888.75 Note: The estimated new revenue for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated new revenue will not be adjusted through the year; however, it will be reported on the final budget amendment. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 01 - Sept 2022.pdf (1,361 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Monthly Financial Statement for September 2022, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2022. Public Content The financial statement for the month ending September 30, 2022, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2022-09.pdf (812 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 11-14-22.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,522.37 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2022-11-14.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Internal Funds Accounting Manual - Revised, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve Internal Funds Accounting Manual - Revised. Public Content The revised Internal Funds Accounting Manual is being presented for approval under the authority of School Board Policy 02-11 School Internal Funds. It replaces Internal Funds Accounting Manual dated May 1999. File Attachments !Internal Funds Manual 2022-11 - Final.pdf (5,101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Open a District Bank of America Account for District Partial Self- Insured Health Insurance and Authorize United Healthcare to open a Benefits Bank Account at Bank of America on behalf of the District, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : No Recommended Action : Motion to approve opening a District Bank of America Account for District Partial Self-Insured Health Insurance and authorizing United Healthcare to open a Benefits Bank Account at Bank of America. Public Content In order to provide partial self-insurance, the District is requesting authorization for the following two accounts: 1. The District will open one account at Bank of America in its name. 2. United Healthcare will open one Benefits account at Bank of America in its name on our behalf. The United Healthcare Benefits account will be used to fund claim payments. The District's bank account will be used to deposit all health insurance employee deductions and District contributions. In addition, all health insurance expenditures will be paid from this account. United Healthcare will draw funds from this account each week to cover the claims payments made the previous week from the United Healthcare Benefits account. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Renewal of Tag-On Bid RFP 151702 Dispensing System for  General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 10, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 14, 2022 Absolute Date : Nov 14, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies, through Escambia County Schools, effective January 23, 2023, through January 22, 2024. Public Content Request approval to renew Tag-On Bid RFP 151702 Dispensing System for General Cleaning Supplies through Escambia County Schools.