Okaloosa County School Board — Regular Meeting, June 14, 2021 — reading text

8.21 Tag-On Bid Purchasing Over $25,000: ITB 21-968-173 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 14, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310-District Wide Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to ITB 21-968-173 Bleacher Repair & Motorization through Pinellas County Schools, effective through May 10, 2022. Public Content Request approval to tag on to ITB 21-968-173 Bleacher Repair & Motorization through Pinellas County Schools. The bid is based on fixed prices and will be used on an as needed basis. Funding will be paid from Capital Funds, Project 2310-District Wide Minor Repair & Maintenance. The contract is effective through May 10, 2022. Copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance, at (850) 689-7159. File Attachments AWARD DOCUMENTS FOR ITB 21-968-173.pdf (473 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 14, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,141.37 Budgeted : Yes Budget Source : Capital Funds, Project 0322 Roofing District Wide Recommended Action : Motion to approve the quotes from WTI for roof repairs to various locations for a total amount of $27,141.37. Public Content Request approval of the quotes from WTI for roof repairs to various locations, Baker School $3,392.68; Choctawhatchee HS $4,523.58; Crestview HS $5,654.47; Davidson MS $2,261.79; Laurel Hill School $1,130.89; OTC $2,261.79; Richbourg School $4,523.58; Transportation North $1,130.89; Walker ES $2,261.70, for a total amount of $27,141.37. Purchases through PAEC Contract IFB 21-D. Funds will be paid from Capital Funds, Project 0322 Roofing District Wide. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments Baker School - LIP 5046277 - Proposal.pdf (1,236 KB) Choctawhatchee HS - LIP 5046282 - Proposal.pdf (1,289 KB) Crestview HS - LIP 5046276 - Proposal.pdf (1,200 KB) Davidson MS - LIP 5046278 - Proposal.pdf (1,240 KB) Laurel Hill School - LIP 5046289 - Proposal.pdf (1,273 KB) OTC - LIP 5046283 - Proposal.pdf (1,311 KB) Richbourg School - LIP 5046279 - Proposal.pdf (644 KB) Transportation North - LIP 5046280 Proposal.pdf (1,251 KB) Walker ES - LIP 5046281 - Proposal.pdf (1,290 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.23 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 14, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $81,458.00 Budgeted : Yes Budget Source : Federal Funding, Project 1401 Title I- Part A, and General Funds Recommended Action : Motion to approve the purchase of equipment for Wright Elementary School from Howard Technology Solutions, in the amount of $81,458.00. Public Content Request approval for Wright ES to purchase equipment from Howard Technology in the amount of $81,458.00. The purchase is made through PAEC Contract 19-151. Quote KH6 1117160.00 in the amount of $70,969.00 and quote KH6 1117162.00 in the amount of $3,995.00, for a total amount of $74,964.00 will be paid from Federal Funding, Project 1401 Title I- Part A. Quote KH6 1117161.00 will be paid from General Funds. Copies of the quotes are attached. For additional information, please contact Dr. Anita Choice, Principal, Wright ES, at (850) 833-3580. File Attachments HOWARD TECH NEWLINE QUOTE-WRIGHT ES.pdf (1,051 KB) HOWARD TECH PROJECTOR QUOTE-WRIGHT ES-.pdf (74 KB) HOWARD TECH CAFETERIA QUOTE-.pdf (1,052 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.24 Multi-Year Exempted Purchase Over $25,000: Edgenuity, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 14, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $657,693.00 Budgeted : Yes Budget Source : General Funds, Project 7110 SAI - Education Options Recommended Action : Motion to approve the purchase of Comprehensive Site Licenses for all secondary schools. The three (3) year contract is effective July 1, 2021 through June 30, 2024. Public Content Request approval to purchase Comprehensive Site Licenses for all secondary schools. The Digital Library includes all math, ELA, science, social studies, electives, CTE, and World Languages. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 7110 SAI - Education Options. A discount of $116,043.00 will be given for the purchase of a multi-year subscription. The annual payment will be $219,231.00 per year for three years. The three (3) year contract is effective July 1, 2021 through June 30, 2024. Copies of the quote and Terms and Conditions documents are attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent of Curriculum, at (850) 833-5888. File Attachments EDGENUITY QUOTE.pdf (477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.25 Exempted Purchase Over $25,000: Heartland School Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 14, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,684.50 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the purchase of an