Okaloosa County School Board — Workshop Meeting, February 6, 2014 — reading text

Outlay Funds to Choctawhatchee High School for technology equipment in the amount of $10,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for technology equipment in the amount of $10,000.00. File Attachments Choctaw Capital.pdf (1,202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-10-14.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 10, 2014 Absolute Date : Feb 10, 2014 Dollar Amount : $7,000.00 Budgeted : No Budget Source : n/a Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - February 10, 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2014 through June 30, 2015. Public Content This is a renewal of the Motor Vehicle Lease for Disaster Transportation Services with the Okaloosa County Board of County Commissioners under the same terms and conditions of the current contract. The effective dates of the renewal will be July 1, 2014 through June 30, 2015. File Attachments Okaloosa Co. Bus Lease Agt - Lease Renewal Form.pdf (902 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid: RFB 13-14 Print Shop Paper, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 9121, Print Shop Recommended Action : Motion to approve request to tag-on to bid RFB 13-14 Print Shop Paper through Santa Rosa County School District, to provide various paper products, base on fixed pricing, to be purchased by our Print Shop on an as need basis. The awarded vendors are Gulf Coast Office Products, Mac Papers, Inc., and Strickland Paper. The contract is effective until December 11, 2014. The funding will be paid from general funds, project 9121, Print Shop. A copy of the bid tabulation and vendor award letters are attached. Public Content Request approval to tag-on to bid RFB 13-14 Print Shop Paper through Santa Rosa County School District, to provide various paper products, base on fixed pricing, to be purchased by our Print Shop on an as need basis. The awarded vendors are Gulf Coast Office Products, Mac Papers, Inc., and Strickland Paper. The contract is effective until December 11, 2014. The funding will be paid from general funds, project 9121, Print Shop. A copy of the bid tabulation and vendor award letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AWARD LETTERS.pdf (185 KB) TAB-RFB 13-14.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Amendment to Award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($6,500.00) Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of  $166,979.40 was School Board approved on 11/13/2013. The City of Niceville has agreed to complete this portion of the project, as well as stockpiling of the soil materials for future use, and providing sod in all work areas at no charge to the District. The awarded vendor, McElroy Enterprises, has agreed to act as the Project Manager and oversee the City's work and will coordinate the stockpiled materials use within the project. The revised award total is $160,479.40. A copy of the supporting documents are attached. Public Content Request approval of an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of $166,979.40 was School