Okaloosa County School Board — Workshop Meeting, February 6, 2014

Thursday, February 6, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Dewey Destin Meeting : Feb 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cindy Frakes Meeting : Feb 6, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Feb 6, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 6, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added - Consent Agenda 7.24 Summer VPK Program for 2014 Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Ruckel Dance Team, Out of State Champions at the 2014 Universal Dance Association's Alabama Dance Championships, Junior High Jazz Division, presented by the Superintendent. Meeting : Feb 6, 2014 - Workshop Meeting Type : Recognition Public Content Recognition of Ruckel Dance Team, State Champions at the 2014 Universal Dance Association's Alabama Dance Championships, Junior High Jazz Out of State Division and winner of the Sportsmanship Award. Coach is Kendall Brown, and team members are listed below. Kimberlyn Porter Kirsten Jones Anna Piccorossi Aubrey Hinely Bethany Cherenzia Madison Correll Mariah McClaren Alissa Parr Ansley Wright Blakely Huff Hadleigh Robbins Kalli Trawick Jodie Miceli File Attachments team members and coach.xlsx (9 KB) 3. Visitors Subject : 3.2 Recognition of Choctawhatchee Junior Varsity Dance Team, Out of State Champions at the 2014 Universal Dance Association's Alabama Dance Championships for Hip Hop and Pom, presented by the Superintendent Meeting : Feb 6, 2014 - Workshop Meeting Type : Recognition Public Content Recognition of Choctawhatchee Hig School Junior Varsity Dance Team as the Out of State Champions at the 2014 Universal Dance Association's Alabama Dance Championships for Hip Hop and Pom. The students are listed below. Kiera Washington (Captain) Janel Carswell Alexis VanWinkle Keisha Prater Jasmin Scaife Audra Capetillo Dallas Cnota Halley Millhouse Alesha Fairchild Coaches Dee Shank and Karla Zaldivar File Attachments Choctaw State Winners 2014.xlsx (11 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 9-22, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 6, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 9-22, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 9-22.pdf (21 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 9-22, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 6, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 9-22, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 9-22.pdf (19 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Food Services Update - Administrative Review Results, presented by Tony Buscemi, Sodexo School Services Meeting : Feb 6, 2014 - Workshop Meeting Type : Information File Attachments Okaloosa School Board Meeting for January Updated 020614.pdf (1,229 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Board Update on Test Item Development, presented by Steve Horton, High School Director. Meeting : Feb 6, 2014 - Workshop Meeting Type : Information Public Content Mr. Horton will update the Board Members on the Test Item Development for EOC's. File Attachments Report to the Okaloosa County School Board on Test Item Development (2).pdf (83 KB) MOA End of Course Exam 01-2014.pdf (44 KB) CFAC letter.pdf (219 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Regular Meeting of January 27, 2014, recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Regular Meeting of January 27, 2014, as recommended by the Superintendent for approval. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 1-27-2014 Meeting DRAFT.pdf (180 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for technology equipment in the amount of $4,000.00, presented by Cindy Frakes and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Choctawhatchee High School for technology equipment in the amount of $4,000.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for technology equipment in the amount of $4,000.00. File Attachments Choctaw Capital.pdf (1,202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for technology equipment in the amount of $10,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $10,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for technology equipment in the amount of $10,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for technology equipment in the amount of $10,000.00. File Attachments Choctaw Capital.pdf (1,202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-10-14.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 10, 2014 Absolute Date : Feb 10, 2014 Dollar Amount : $7,000.00 Budgeted : No Budget Source : n/a Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - February 10, 2014.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the renewal of the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2014 through June 30, 2015. Public Content This is a renewal of the Motor Vehicle Lease for Disaster Transportation Services with the Okaloosa County Board of County Commissioners under the same terms and conditions of the current contract. The effective dates of the renewal will be July 1, 2014 through June 30, 2015. File Attachments Okaloosa Co. Bus Lease Agt - Lease Renewal Form.pdf (902 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Tag-On Bid: RFB 13-14 Print Shop Paper, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 9121, Print Shop Recommended Action : Motion to approve request to tag-on to bid RFB 13-14 Print Shop Paper through Santa Rosa County School District, to provide various paper products, base on fixed pricing, to be purchased by our Print Shop on an as need basis. The awarded vendors are Gulf Coast Office Products, Mac Papers, Inc., and Strickland Paper. The contract is effective until December 11, 2014. The funding will be paid from general funds, project 9121, Print Shop. A copy of the bid tabulation and vendor award letters are attached. Public Content Request approval to tag-on to bid RFB 13-14 Print Shop Paper through Santa Rosa County School District, to provide various paper products, base on fixed pricing, to be purchased by our Print Shop on an as need basis. The awarded vendors are Gulf Coast Office Products, Mac Papers, Inc., and Strickland Paper. The contract is effective until December 11, 2014. The funding will be paid from general funds, project 9121, Print Shop. A copy of the bid tabulation and vendor award letters are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AWARD LETTERS.pdf (185 KB) TAB-RFB 13-14.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Amendment to Award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($6,500.00) Budgeted : Yes Budget Source : Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of  $166,979.40 was School Board approved on 11/13/2013. The City of Niceville has agreed to complete this portion of the project, as well as stockpiling of the soil materials for future use, and providing sod in all work areas at no charge to the District. The awarded vendor, McElroy Enterprises, has agreed to act as the Project Manager and oversee the City's work and will coordinate the stockpiled materials use within the project. The revised award total is $160,479.40. A copy of the supporting documents are attached. Public Content Request approval of an amendment to the award of ITB 14-03 Eagle Ram Tennis Center-Phase 1 Tennis Center to remove the excavation of the retention ponds and the sod for stabilization in the amount of $6,500.00 from the original award. The original award in the amount of $166,979.40 was School Board approved on 11/13/2013. The City of Niceville has agreed to complete this portion of the project, as well as stockpiling of the soil materials for future use, and providing sod in all work areas at no charge to the District. The awarded vendor, McElroy Enterprises, has agreed to act as the Project Manager and oversee the City's work and will coordinate the stockpiled materials use within the project. The revised award total is $160,479.40. A copy of the supporting documents are attached. For additional information, please contact Dr. Bill Smith, Director of Facilities at (850) 689-7158. File Attachments ITB 14-03 Change Order to Deduct Pond Excavation and Sod.pdf (191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-07 Remanufactured Bus Parts to provide remanufactured bus parts on an as needed basis. The contract will be effective February 11, 2014 through February 10, 2015. A copy of the tabulation and recommendation is attached. Public Content Request approval of the committee's recommendation of award of ITB 14-07 Remanufactured Bus Parts to provide remanufactured bus parts on an as needed basis. The contract will be effective February 11, 2014 through February 10, 2015. A copy of the tabulation and recommendation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments ITB 14-07 TAB.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase 6 A 1.012 (14): Toshiba Direct, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,834.00 Budgeted : Yes Budget Source : Federal Funds, Project 4472 Race To The Top Y4Q2 Recommended Action : Motion to approve the exempted purchase from Toshiba Direct to purchase one hundred eighty-one (181) laptops. One hundred forty (140) will be used in Intensive Math and Intensive Reading classes at six (6) of our middle schools. Forty-one (41) laptops will be used for district level Professional Development. Funding will be paid from Federal funds, project 4472, Race To The Top Y4Q2. A copy of the quote is attached. Public Content Request approval for the exempted purchase from Toshiba Direct to purchase one hundred eighty-one (181) laptops. One hundred forty (140) will be used in Intensive Math and Intensive Reading classes at six (6) of our middle schools. Forty-one (41) laptops will be used for district level Professional Development. Funding will be paid from Federal funds, project 4472, Race To The Top Y4Q2. A copy of the quote is attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. File Attachments Toshiba Quote.pdf (23 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Service Agreement #14-87 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $450.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #14-87, between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Lewis School. The Provider shall provide percussion sectionals and instruction for all percussion students at Lewis School. The Provider will be paid $25.00 per hour for up to eighteen (18) hours, for a total not to  exceed $450.00. Funding will be paid from Internal, Band and the contract dates are February 14, 2014 through March 28, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-87, between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Lewis School. The Provider shall provide percussion sectionals and instruction for all percussion students at Lewis School. The Provider will be paid $25.00 per hour for up to eighteen (18) hours, for a total not to exceed $450.00. Funding will be paid from Internal, Band and the contract dates are February 14, 2014 through March 28, 2014. A copy of the agreement is attached. For additional information, please contact Robert Colon, Band Director, Lewis School at (850) 833-4130. File Attachments LEWIS SCHOOL SA# 14-87 BRENT PURCELL.pdf (58 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Service Agreement #14-89 Shane Gwaltney, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,400.00 Budgeted : Yes Budget Source : Internal Funds, Band Parents Recommended Action : Motion to approve Service Agreement #14-89, between Shane Gwaltney and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School to produce percussion musical arrangements, percussion staging and choreography for the Spring Band Program. The custom arrangements will be provided on an as needed basis. The Provider will be paid $2,400.00 upon completion of the Spring Program with delivery of music no later than March 1, 2014, for a total contract amount not to exceed $2,400.00. Funding will be paid from Internal, Band Parents and the contract dates are February 11, 2014 through March 1, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-89, between Shane Gwaltney and The School Board of Okaloosa County, FL, on behalf of Fort Walton Beach High School to produce percussion musical arrangements, percussion staging and choreography for the Spring Band Program. The custom arrangements will be provided on an as needed basis. The Provider will be paid $2,400.00 upon completion of the Spring Program with delivery of music no later than March 1, 2014, for a total contract amount not to exceed $2,400.00. Funding will be paid from Internal, Band Parents and the contract dates are February 11, 2014 through March 1, 2014. A copy of the agreement is attached. For additional information, please contact Randy Folsom, Band Director, Fort Walton Beach High School at (850) 833-3300. File Attachments FWB HIGH SA# 14-89 SHANE GWALTNEY.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #14-90 Juli Kim Dixon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,000.00 Budgeted : Yes Budget Source : General Funds, Project 8107, CSR-Math Initiatives Recommended Action : Motion to approve Service Agreement #14-90, between Juli Kim Dixon and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction Department. The Provider will conduct a 'K-2 Engagement and Effective Questioning' training for two (2) groups of no more than 50 people per group, providing training materials. Provider will also conduct a 1.5 hour general session for group of secondary Math Educators. The Provider will be paid $3,000.00 per day for training, for up to two (2) days, for a total contract amount not to exceed  $6,000.00. Funds will be paid from general funds, project 8107, CSR-Math Initiatives. The contract dates are February 12, 2014 through February 14, 2014. A copy of the agreement is attached. Public Content Request approval of Service Agreement #14-90, between Juli Kim Dixon and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction Department. The Provider will conduct a 'K-2 Engagement and Effective Questioning' training for two (2) groups of no more than 50 people per group, providing training materials. Provider will also conduct a 1.5 hour general session for group of secondary Math Educators. The Provider will be paid $3,000.00 per day for training, for up to two (2) days, for a total contract amount not to exceed $6,000.00. Funds will be paid from general funds, project 8107, CSR-Math Initiatives. The contract dates are February 12, 2014 through February 14, 2014. A copy of the agreement is attached. For additional information, please contact Debbie Davis, Math Specialist, Curriculum and Instruction at (850) 833-3386. File Attachments SA# 14-90.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Coach Education Agreement between the School Board of Okaloosa County and Human Kinetics, Inc., for Physical Education Professional Development Courses presented by, Denise McLaughlin, Professional  Development Specialist, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Approval of the Coach Education Agreement between the School Board of Okaloosa County and Human Kinetics, Inc., for Professional Development Courses for Physical Education Instructors. Public Content Attached you will find a one-year contract between Human Kinetics and the School Board, previously approved by Mr. McInnis, to purchase professional development courses for physical education teachers. Some of the courses offered enable educators to complete required coursework necessary to apply for an Athletic Coaching Endorsement as well as other courses to improve their professional skills. Courses would be purchased as needed or requested. File Attachments 2013 2014 HK contract with OCSB (2).pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 School Volunteer Lists, presented by Kaye McKinley, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Budgeted : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content New lists of approved school volunteers by school presented for Board approval. File Attachments Volunteer Requests for 2-10-14.pdf (321 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 School-to-Work Contracts between the School Board of Okaloosa County and Subway, Subway at Walmart, and Walmart #944 to provide career experience opportunities to eligible students, submitted by Melody Sommer, Program Director, Exceptional Student Education and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 11, 2014 Absolute Date : Feb 11, 2014 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve the School- to-Work Contracts between the School Board of Okaloosa County and Subway, Subway at Walmart, and Walmart #944 to provide career experience opportunities to eligible students enrolled in the School-to-Work program. File Attachments school to work contracts Richbourg.pdf (312 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 10, 2014 Absolute Date : Feb 10, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Reinstatement of sick leave due to line-of-duty illness/injury/medical examination, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement of sick leave due to line-of-duty illness/ injury/medical examination. Public Content The purpose of this item is for approval to reinstate sick leave to employees who became ill or injured while at work while on duty. Laura Thomas, Edge Elementary, 22.5 hours Donald Capps, Custodial Services, 52.5 hours Shenita Malone, Curriculum and Instruction, 35 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Employment Separations, presented by Michael Foxworthy, Chief Officer for Human Resources,  and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the employment separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFebruary10th2014.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel recommendations, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions and substitute positions. File Attachments Substitute New Hires Board Report 02-10-2014.pdf (37 KB) Feb 10 2014 Instructional Board Report.pdf (39 KB) Feb 10 2014 Ed Support Board Report.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Leave Without Pay, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave with out pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Out-of-Field Report Addendum for the 2013-2014 school year, presented by Karen Peek, Program Director of Teacher Evaluation/  Certification and recomended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of Out-of-Field teachers presented. Public Content This is an addendum to the Out-of-Field report for the Second Semester of the 2013-2014 school year. The attached list of teachers have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being Out-of-Field. File Attachments 2013-2014 Spring OOF - addendum.pdf (65 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Summer Voluntary Pre- Kindergarten Program (VPK) for 2014, presented by Debra Haan, Pre-K Coordinator, and recommended by the Superintendent for approval. Meeting : Feb 6, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $72,936.00 Budgeted : Yes Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre- Kindergargen Program for 2014. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2014. The budget has been based on a probable enrollment of 36 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget, provider application, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. File Attachments Summer VPK Program 2014.pdf (7,980 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 6, 2014 - Workshop Meeting Type : Action 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 6, 2014 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 6, 2014 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Feb 6, 2014 - Workshop Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 2.10.2014 Board Meeting.pdf (146 KB) 14. Board Members' Announcements/Request for Information Subject :  14.1 Board Members' Announcements/Request for Information Meeting : Feb 6, 2014 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 6, 2014 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : Feb 6, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on February 6, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : Feb 6, 2014 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.