Okaloosa County School Board — Workshop Meeting, December 9, 2024 — reading text

Action : Motion to approve the Renewal of ITB 21-02 Custodial Chemicals and Supplies, effective January, 14, 2025, through January 13, 2026. Public Content Request approval to renew ITB 21-02 Custodial Chemicals and Supplies. Supreme Paper Supplies, LLC is the awarded vendor, and the contract, based on fixed pricing, will be used as needed. Funds will be paid from General Fund, Project 2011 Custodial Chemicals, and the contract is effective January, 14, 2025, through January 13, 2026. Copies of the renewal documents are attached. For additional information, please contact Dr. Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (580 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,101.00 Budgeted : Yes Budget Source : Capital Fund - 1.50 Mill, Project 2395 Safety/ADA-DW Recommended Action : Motion to approve the renewal of ITB 21-03 Fire Sprinkler Inspection Services, including revised pricing for Choctawhatchee and Fort Walton Beach High School, and the addition of new sites, for a total of $14,101.00, and effective January 1, 2025, through December 31, 2025. Public Content Request approval to renew ITB 21-03 Fire Sprinkler Inspection Services, including revised pricing for Choctawhatchee and Fort Walton Beach High School, and the addition of new sites, for a total of $14,101.00, and effective January 1, 2025, through December 31, 2025. Funding will be paid from Capital Fund, Project 2395 Safety/ADA-DW. Copies of the vendor's confirmation, revised tabulation, and original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (719 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Lancaster-Johnson and Associates, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $300,972.23 Budgeted : Yes Budget Source : School Food Service Fund - Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment for Bob Sikes, Destin, Plew, and Shalimar Elementary School for a total of $300,972.23. Public Content Request approval to purchase cafeteria equipment from Johnson-Lancaster and Associates, Inc. for the following schools: Bob Sikes Elementary School $68,918.11, Destin Elementary School $99,146.82, Plew Elementary School $68,918.11, and Shalimar Elementary School $63,989.19, for a total purchase amount of $300,972.23. Purchases will be made through Osceola County Schools bid SDOC-22-B- 077-KP, funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions, and copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments PRICE BREAKDOWN.pdf (79 KB) BOB SIKES QUOTE.pdf (683 KB) DESTIN ELEM QUOTE.pdf (136 KB) SHALIMAR QUOTE.pdf (135 KB) PLEW QUOTE.pdf (683 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Talk of the Town Speech Therapy LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve contracting with Talk of the Town Speech Therapy LLC through Escambia County Schools bid RFP 241904, effective through June 30, 2025. Public Content Request to contract with Talk of the Town Speech Therapy LLC to provide speech therapy services as needed through Escambia County Schools bid RFP 241904, based on same pricing, terms and conditions. Funding will be paid from General Fund, Project 0023 Itinerant Speech and the contract is effective through June 30, 2025. The vendor's confirmation letter is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-5866. File Attachments TALK OF THE TOWN SPEECH THERAPY.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of Tag-On Bid: Annual Agreement for Portable Moving Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW- Portable Repairs & Relocation Recommended Action : Motion to approve the renewal of Tag- On Bid Annual Agreement for Portable Moving Services through Escambia County Schools, effective through November 16, 2025. Public Content Request approval to renew the Tag-On Bid Annual Agreement for Portable Moving Services through Escambia County Schools, based on fixed pricing. The contract will be used as needed and the awarded vendor is Ducky Johnson House Movers, Inc. Funding will be paid from Capital Fund, Project 2353 DW-Portable Repairs & Relocation. The contract is effective through November 16, 2025, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS.pdf (865 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Authorization for the Director of MIS & Instructional Technology to sign Standard Student Data Privacy Agreement (SSDPA) documents when requested as addendums to contracts, presented by John Spolski, Assistant Superintendent, MIS/Community Relations, and recommended by the Superintendent for approval. Meeting : Dec 9, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Dec 09, 2024 Absolute Date :