Okaloosa County School Board — Workshop Meeting, May 12, 2025 — reading text

May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $82,735.00 Budgeted : Yes Budget Source : Carl D. Perkins Entitlement Grant Recommended Action : Motion to approve the Carl D. Perkins Postsecondary Entitlement Grant in the amount of $82,735.00 for the school year 2025-2026 Public Content The Carl D. Perkins Postsecondary Entitlement Grant is utilized each year to fund the need of Professional Development in Postsecondary CTE Curriculum. Having the ability to support our CTE Instructors will enable them to use technology reviews to align state curriculum into their labs. The use of a media tool for students has shown to be instrumental in obtaining an increase in industry certifications. File Attachments FY 25 26 Perkins Postsecondary RFA.pdf (477 KB) 460 Okaloosa POSTSEC DOE 101 - Budget Narrative.pdf (90 KB) 460-Okaloosa-POSTSEC Narrative.pdf (322 KB) 460 Okaloosa POSTSEC DOE 100A rev.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Florida Postsecondary Comprehensive Transition Program (Okaloosa UP Grant) for a three (3) year period presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $1,153,280.00 Budgeted : Yes Budget Source : Florida Center for Students with Unique Abilities University of Central Florida (FPCTP) Recommended Action : Motion to approve the Florida Postsecondary Comprehensive Transition Program Grant Proposal in  the amount of $1,153,280.00 for a three year period, beginning July 1, 2025, through June 30, 2028. Public Content The use of the FPCTP grant will enable Okaloosa Technical College to give all students with disabilities an opportunity to increase independent living skills, employability skills, and to participate in a postsecondary inclusive experience at Okaloosa Technical College. Students in the Okaloosa UP program will work alongside all students enrolled in the postsecondary programs which will enable them to gain certifications in the workforce of their choice. The primary goal is to increase student employability skills and have students join the workforce with sustained employment. File Attachments Florida Postsecondary Comprehensive Transition Program Grant proposal.pdf (1,209 KB) OTC Grant Letter of Support 2025 -Superintendent.pdf (373 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1, Presented by Eric Mitchell, Director of MIS and Instructional Technology and recommended by the Superintendent for Approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $27,473.00 Budgeted : Yes Budget Source : Capital - 1.50 Mill Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1. Public Content IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1 is being presented for approval. The Change Order accomplishes the following: Outlines new types of Apple seats, including Apple MacBook Air 13", Apple iPad Pro Seat w/Apple Pencil Pro, Apple iPad Pro Seat, Apple iPad Air Seat w/Apple Pencil Pro, and Apple iPad Air Seat. These additional iPad seats offer the District more options for deployment. Increases refresh length on Apple Laptops and Apple Desktops from three years to four years, lowering the monthly costs for these devices. This increase in the life cycle of the devices is based on Apple's recommendation. Increases the cost of the iPad seats by $0.69 per month per seat to reflect Apple's higher cost for the devices due to an increase on the base configuration. This change only applies to iPad seats, not supported iPads, and is outside the control of both the District and Titan Technologies. Changes the contract year to coincide with the District's fiscal year. The attached spreadsheet indicates the projected annual expenditure increases/(decreases) for each seat whose price has changed. The current number of Apple iMac Seats indicate a savings for the District. The District currently owns approximately 20,000 Apple iPads that are being supported through the Seat Management contract. As iPads age, they will be converted to Seats. The $0.69 per month increase will only apply to those iPads converted to Seats. The attached projection is assuming a maximum of 4,000 converted iPads per year for 5 years. The total projected increase in cost for fiscal year 2025-2026 is $27,473.00. File Attachments ocsd-rfp 24-03-change-order-1.pdf (425 KB) Seat Managment Change Order 1 2025-05-01.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Carl D. Perkins Secondary Entitlement Grant for Fiscal Year 2025-2026, presented by Jennifer Beasley, Program Director CTE, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $335,365.00 Budgeted : Yes Budget Source : Federal - Carl D. Perkins Grant Recommended Action : Motion to approve the Carl D. Perkins Secondary Entitlement Grant in the amount of $335,365.00 for the 2025- 2026 school year. Public Content The Carl D. Perkins Secondary Entitlement Grant is utilized each year to fund high school and middle school Career and Technical Education programs that lead to industry certifications, college credits, and/or careers. It allows purchases that directly affect the curriculum. File Attachments Perkins Secondary RFA.pdf (459 KB) 460 Okaloosa 26B004 -DOE 100 A.pdf (255 KB) 460 Okaloosa 26B004 DOE 101 Budget Narrative.pdf (100 KB) 460 Okaloosa 26B004 DOE 101 Equipment.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content There are no new employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Catherine Grappy 101903 Teacher Niceville HS 7/1/2025 Terry Barnes 111739 Teacher Northwood ES 7/1/2025 Harvie Clark 109475 Mechanic Trans Central 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon