Okaloosa County School Board — Workshop Meeting, May 12, 2025

Monday, May 12, 2025 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. *********************************************** NOTICE: This Board Meeting is being live-streamed for the convenience of the public at the video link above or at https://www.okaloosaschools.com/district/sb/meetings/2024 *********************************************** 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : May 12, 2025 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 12, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Construction Program/Owners Representative's Business: Deleted item 10.2 TPM Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition; deleted item 10.3 TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects, at the request of Dr. Bill Smith, Program Director, Facilities Planning. 3. Recognitions Subject : 3.1 Recognition of the 2024-2025 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : May 12, 2025 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2024-25 KTA Fall Award Winners List 3-13-25.pdf (144 KB) 3. Recognitions Subject : 3.2 Recognition of Connelly Grelle (5th Grade) of Destin Middle School, 1st Place in the State of Florida in the Daughters of American Revolution Annual American History Essay Contest, presented by Superintendent Chambers. Meeting : May 12, 2025 - Workshop Meeting Type : Recognition Public Content 1st Place in State of Florida in the Daughters of American Revolution Annual American History Essay Contest. 1st Place in the Southeast Division of the United States in the Daughters of American Revolution Annual American History Essay Contest. 3rd Place in the National Daughters of American Revolution Annual American History Essay Contest. The West Florida Chapter of the Daughters of the American Revolution is pleased to announce that the winner of its annual American History Essay Contest is 5th Grade student, Connelly Grelle of Destin Middle School. Connelly’s essay won first place in the local DAR chapter, the State of Florida, and the Southeast Division of the United States. Her award-winning essay also placed third on the National level. Connelly Grelle’s essay, “Enjoying a New Kind of Tea Party: The Importance of Women in American History,” explored the first political protest led by women in the British Colonies. This protest was in response to the Tea Act, passed by the British Parliament. In 1774, 51 women from Edenton, North Carolina signed a statement to boycott the purchase of tea and other British goods from England. Leah McGill, the Chairperson of the American History Essay Contest states, “This year’s essay contest was highly competitive, and Connelly’s essay stood out for its insightful analysis, historical accuracy, and strong writing.” Connelly’s winning essay was recognized by Regent Teri Vice at the February meeting of the West Florida DAR chapter, where she received a certificate, medal, and a gift card to Barnes and Noble. Connelly was also recognized at the DAR State Conference in Orlando, Florida, where she received a medal and a monetary award by the Florida State Society State Regent, Cindy Addison. Following her state win, her essay went on to win first place in the Southeast Division and third place in the National American History Essay Contest. At the national conference in June, she will receive further accolades and a larger monetary award. The DAR’s American History Essay Contest encourages students in grades 5th through 8th to explore and learn about American history through creative writing. Dr. Belinda Small, Principal of Destin Middle School is proud to share that DMS has had winners in the 5th – 8th grade level categories for the past two years. The West Florida Chapter of the Daughters of the American Revolution is a local organization dedicated to promoting patriotism, education, and historical preservation. File Attachments Connelly Grelle - DAR Essay State Contest Winner 2025.pdf (316 KB) 5. Public Comment - Agenda Items Only (Blue Card) Subject : 5.1 Members of the public desiring to address the School Board regarding Agenda items only - Form MIS 5241 Discussion of Agenda Items (Blue Card) Meeting : May 12, 2025 - Workshop Meeting Type : Information 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Northwest Florida State College Collegiate High School - A Charter School and Restricted Fund of Northwest Florida State College - Financial Statements and Supplemental Information for the Year Ended June 30, 2024 and 2023 presented by Julie Perry, Chief Financial Officer. Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content In accordance with Chapter 10.850, Rules of the Auditor General, which governs the conduct of charter schools and similar entity audits performed in the State of Florida, the governing body of the charter school shall make annual progress reports to the Sponsor. The annual audit of the charter school shall be conducted by an independent public accountant licensed to practice public accounting in the State of Florida, and the charter school's independently audited financial statements shall be included in this report, along with other information required pursuant to section 229.592, Florida Statues. The Auditor is required to determine whether or not the charter school is in a state of financial emergency based on criteria specified in Florida Statute 218.503(1). Per the attached audit report, Northwest Florida State College Collegiate High School did not meet any of the conditions described in Florida Statute Section 218.503(1); therefore, the school was not considered to be in a financial emergency for fiscal year 2023-2024. The firm of Mauldin & Jenkins Certified Public Accountants, LLC, performed the fiscal year ending June 30, 2024 and 2023 audit for Northwest Florida State College Collegiate High School. The audit report is provided to the School Board of Okaloosa County for review and retained in the School Boards permanent files. File Attachments 2024 Financial Statements - NW FL State College Collegiate HS.pdf (1,686 KB) 2024 Auditor's Discussion & Analysis - Northwest Florida State College Collegiate High School.pdf (1,348 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearing of April 28,2025; Minutes of the Workshop Meeting of April 28, 2025; Minutes of the Regular Meeting of April 28, 2025, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearing of April 28,2025; Minutes of the Workshop Meeting of April 28, 2025; Minutes of the Regular Meeting of April 28, 2025. File Attachments 4-28-2025 Workshop - DRAFT.pdf (85 KB) 4-28-2025 Meeting - DRAFT.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #7 - Fiscal Year 2024-2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($17,909,860.32) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2024- 2025 Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2025: Fund Name Fund No. Amount Notes General Fund 1010 $(18,518,996.35) See Below Debt Service Funds 2xxx 53.53 Capital Project Funds 3xxx 810,796.28 Other Special Revenue Funds - Federal 42xx/44xx 740,134.13 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 11,509.54 Internal Service Funds (Self-Insured Medical) 7xxx (953,357.45) Total - All Funds $(17,909,860.32) The General Fund includes a large reduction to Revenue 3310 – Florida Education Finance Program in the amount of $18,684,756.00. This adjustment consists of the following: Reduction Due to FTE = $1,236,093.00 Increase Due to Prior Period Adjustment = $513,360.00 Reduction Due to Family Empowerment Scholarships = $17,962,023.00 The Family Empowerment Scholarships (FES) revenue was originally estimated to be $15,924,003.00. The District appropriated these funds to Function 5100 – Basic Education in the Discretionary budget in order to be prepared for the eventual revenue reduction. The 3rd FEFP included a reduction of District revenue or “pull back” of the actual FES revenue in the amount of $17,962,023.00. The extra funding was taken from FTE Reserves. File Attachments !BA 07 - Mar 2025.pdf (1,379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for March 2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2025 Public Content The financial statement for the month ending March 31, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-03.pdf (845 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 05.12.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,606.92 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-05-12.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 ITB 25-06 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,564.25 Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 25-06 Chemicals for Cooling Towers to Browne Laboratories, Inc. in the amount of $67,564.25. Public Content Request approval of the committee's recommendation to award ITB 25-06 Chemicals for Cooling Towers to Chemtron Supply, LLC DBA Chemtron Riverbend, in the amount of $67,564.25, based on fixed pricing. Funding will be paid from Capital funds as available. The contract is effective though May 12, 2028. Copies of the award tabulation and bid document are attached. There were no bid document addendums. For additional information, please contact Bobby McElroy, Director, Maintenance at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB_25-06_TAB.pdf (99 KB) ITB 25-06 Chemicals For Cooling Towers.pdf (2,380 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Exempted Purchase Over $50,000: HMH Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,517.41 Budget Source : General Fund, Project 6023 - Reading - BSA Recommended Action : Motion to approve the purchase of books from HMH Education Company in the amount of $60,517.41 Public Content Request approval to purchase Read 180 Books from Scholastic, Inc. in the amount of $60,517.41. The purchase is exempt under 6A- 1.012(11)(b), and funds will be paid from General Fund, Project 6023 - Reading - BSA. A copy of the quote is attached. For additional information, please contact Elease McDonald, Specialist, Curriculum & Instruction (850) 833-3107. File Attachments HMH Proposal.pdf (597 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Exempted Purchase Over $50,000: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $334,919.20 Budgeted : Yes Budget Source : General Fund, Project 6023 - Reading - BSA Recommended Action : Motion to approve the purchase of software from Curriculum Associates in the amount of $334,919.20. Public Content Request approval to purchase software from Curriculum Associates: Toolbox software in the amount of $189,940.00, and i-Ready software in the amount of $216,944.00 for a total of $334,919.20. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Fund, Project 6023 - Reading - BSA, and copies of the quotes are attached. For additional information, please contact Denise Berry, Program Director, Curriculum & Instruction (850) 833-3193. File Attachments Okaloosa Co SD_Quote389243.7 Curriculum Associates.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Amendment to Service Agreement #25-42 Savvas Learning Company LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Dollar Amount : $10,800.00 Budgeted : Yes Budget Source : Federal Funds, Project 5418 Title III- Part A-ELL Recommended Action : Motion to approve the amendment to Service Agreement #25-42 between Savvas Learning Company LLC and The School Board of Okaloosa County, Florida, on behalf of SIS/ESOL Department, in an amount not to exceed $10,800.00, for a revised total amount not to exceed $42,300.00, effective May 27, 2025, through May 28, 2025. Public Content Request approval to amend Service Agreement #25-42 between Savvas Learning Company LLC and The School Board of Okaloosa County, Florida, on behalf of SIS/ESOL Department. The amendment includes one (1) additional SIOP Model Coach & IMP Consult workshop days, $5,400.00 per day, in an amount not to exceed $10,800.00, for a revised total contract amount not to exceed $42,300.00. All other terms and conditions of SA#25-42 shall remain in full force and effect. Funds for the additional services will be paid from Federal Fund, Project 5418 Title III-Part A-ELL. The additional services are effective May 27, 2025, through May 28, 2025, and copies of the Amendment and original board approved Service Agreement documents are attached. For additional information, please contact Dr. Anita Choice, Program Director, ESOL at (850) 833-6312. File Attachments Amendment SA #25-42 SAVVAS Learning Company.pdf (1,432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Agreement between The School Board of Okaloosa County, Florida and Aramark Educational Services, LLC to provide services related to the award of RFP 25-01 School Food Service Management Operations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds - School Food Service Recommended Action : Motion to approve the Agreement between the School Board of Okaloosa County, Florida and Aramark Educational Services, LLC., to provide services related to the award of RFP 25-01 School Food Service Management Operations. Public Content Request approval of the Agreement between the School Board of Okaloosa County, Florida and Aramark Educational Services, LLC., to provide services related to the award of RFP 25-01 School Food Service Management Operations. Funds will be paid from Federal Funds. The agreement is effective July 1, 2025 through June 30, 2026. Copies of the Agreement and Exhibit A - RFP 25-01 Food Service Management Operations Document are attached. Exhibit B - Aramark Proposal, due to the volume, is available for review in the School Board office. For additional information, please contact Grant Meyer, Assistant Superintendent, Operations, at (850) 833-5875 or Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments Okaloosa - Aramark Contract Signed 4.25.25.pdf (403 KB) Exhibit A - RFP25-01 Food Service Management Operations.pdf (1,803 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Self-Help Project, Purchase and Install a New Play Structure at Edge Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $40,000.00 Budgeted : No Budget Source : Edge Elementary School Parent Leadership Association Recommended Action : Motion to approve the Self-Help Project to purchase and install a new play structure at Edge Elementary School. Public Content Edge Elementary School is requesting School Board approval of a Self-Help project to purchase and install a new play structure on the recess field. The Parent Leadership Organization (PLA) is completely funding this project. See attached letter for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Letter from Melissa Kearley, Pricipal.pdf (286 KB) Playmore Proposal #1332.pdf (814 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Carl D. Perkins Postsecondary Entitlement Grant for the 2025-2026 school year, presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $82,735.00 Budgeted : Yes Budget Source : Carl D. Perkins Entitlement Grant Recommended Action : Motion to approve the Carl D. Perkins Postsecondary Entitlement Grant in the amount of $82,735.00 for the school year 2025-2026 Public Content The Carl D. Perkins Postsecondary Entitlement Grant is utilized each year to fund the need of Professional Development in Postsecondary CTE Curriculum. Having the ability to support our CTE Instructors will enable them to use technology reviews to align state curriculum into their labs. The use of a media tool for students has shown to be instrumental in obtaining an increase in industry certifications. File Attachments FY 25 26 Perkins Postsecondary RFA.pdf (477 KB) 460 Okaloosa POSTSEC DOE 101 - Budget Narrative.pdf (90 KB) 460-Okaloosa-POSTSEC Narrative.pdf (322 KB) 460 Okaloosa POSTSEC DOE 100A rev.pdf (228 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Florida Postsecondary Comprehensive Transition Program (Okaloosa UP Grant) for a three (3) year period presented by Jon Williams, Director, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $1,153,280.00 Budgeted : Yes Budget Source : Florida Center for Students with Unique Abilities University of Central Florida (FPCTP) Recommended Action : Motion to approve the Florida Postsecondary Comprehensive Transition Program Grant Proposal in  the amount of $1,153,280.00 for a three year period, beginning July 1, 2025, through June 30, 2028. Public Content The use of the FPCTP grant will enable Okaloosa Technical College to give all students with disabilities an opportunity to increase independent living skills, employability skills, and to participate in a postsecondary inclusive experience at Okaloosa Technical College. Students in the Okaloosa UP program will work alongside all students enrolled in the postsecondary programs which will enable them to gain certifications in the workforce of their choice. The primary goal is to increase student employability skills and have students join the workforce with sustained employment. File Attachments Florida Postsecondary Comprehensive Transition Program Grant proposal.pdf (1,209 KB) OTC Grant Letter of Support 2025 -Superintendent.pdf (373 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1, Presented by Eric Mitchell, Director of MIS and Instructional Technology and recommended by the Superintendent for Approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $27,473.00 Budgeted : Yes Budget Source : Capital - 1.50 Mill Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1. Public Content IT Seat Management Outsourcing Agreement - Contract Modification Change Order 1 is being presented for approval. The Change Order accomplishes the following: Outlines new types of Apple seats, including Apple MacBook Air 13", Apple iPad Pro Seat w/Apple Pencil Pro, Apple iPad Pro Seat, Apple iPad Air Seat w/Apple Pencil Pro, and Apple iPad Air Seat. These additional iPad seats offer the District more options for deployment. Increases refresh length on Apple Laptops and Apple Desktops from three years to four years, lowering the monthly costs for these devices. This increase in the life cycle of the devices is based on Apple's recommendation. Increases the cost of the iPad seats by $0.69 per month per seat to reflect Apple's higher cost for the devices due to an increase on the base configuration. This change only applies to iPad seats, not supported iPads, and is outside the control of both the District and Titan Technologies. Changes the contract year to coincide with the District's fiscal year. The attached spreadsheet indicates the projected annual expenditure increases/(decreases) for each seat whose price has changed. The current number of Apple iMac Seats indicate a savings for the District. The District currently owns approximately 20,000 Apple iPads that are being supported through the Seat Management contract. As iPads age, they will be converted to Seats. The $0.69 per month increase will only apply to those iPads converted to Seats. The attached projection is assuming a maximum of 4,000 converted iPads per year for 5 years. The total projected increase in cost for fiscal year 2025-2026 is $27,473.00. File Attachments ocsd-rfp 24-03-change-order-1.pdf (425 KB) Seat Managment Change Order 1 2025-05-01.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Carl D. Perkins Secondary Entitlement Grant for Fiscal Year 2025-2026, presented by Jennifer Beasley, Program Director CTE, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $335,365.00 Budgeted : Yes Budget Source : Federal - Carl D. Perkins Grant Recommended Action : Motion to approve the Carl D. Perkins Secondary Entitlement Grant in the amount of $335,365.00 for the 2025- 2026 school year. Public Content The Carl D. Perkins Secondary Entitlement Grant is utilized each year to fund high school and middle school Career and Technical Education programs that lead to industry certifications, college credits, and/or careers. It allows purchases that directly affect the curriculum. File Attachments Perkins Secondary RFA.pdf (459 KB) 460 Okaloosa 26B004 -DOE 100 A.pdf (255 KB) 460 Okaloosa 26B004 DOE 101 Budget Narrative.pdf (100 KB) 460 Okaloosa 26B004 DOE 101 Equipment.pdf (67 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content There are no new employees that have been placed on/or removed from Administrative Leave at this time. For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Catherine Grappy 101903 Teacher Niceville HS 7/1/2025 Terry Barnes 111739 Teacher Northwood ES 7/1/2025 Harvie Clark 109475 Mechanic Trans Central 7/1/2025 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Out-of-Field Report for the 2024- 2025 school year, presented by Sharon Duron, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2024-2025 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Sharon Duron for additional information, 850-833-5857. File Attachments OOF Board Report 05-12-2025.pdf (130 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Department Staffing Restructure - Curriculum presented by Lee Hale, Assistant Superintendent - Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : ($3,083.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve department staffing restructure for the Curriculum Department. Public Content The Human Resources Department requests permission to delete 1.00 Specialist and add 1.00 Director in the Curriculum Department. The savings shown for the Specialist position is based on the current employee who is retiring. The Specialist position is funded 80% Discretionary (General Fund) and 20% Title IX (Federal Fund); therefore, the attached spreadsheet only shows 80% as this is the impact to the General Fund. The Curriculum Department is requesting to add a Director in charge of Elementary Education. There is an estimated annual savings of $3,083.00. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Restructure - Curriculum 2025-04-28.pdf (68 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.5 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments Separations, Public, 05.12.25.pdf (61 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.6 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments Ed. Support New Hires, Public, 05.12.25.pdf (54 KB) Instructional New Hires, Public, 05.12.25.pdf (54 KB) Substitute New Hires, Public, 05.12.25.pdf (74 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.7 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801 File Attachments Transfers, Public, May 12, 2025.pdf (132 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to approve the suspension of employee #126140 for 1 day. Public Content Suspension of Employee #126140 for 1 day. For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Name School Hours Yasmin Wisneski Transportation Central 67.50 Linda Smith Davidson Middle 15.00 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : May 12, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Deleted - Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, presented by Dr. Bill Smith, Program  Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $1,464,913.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #38, GMP for District- Wide Fine and Performing Arts, Niceville High School Band Room Addition, in the amount of $1,283,913.00, Owner Direct Purchase (ODP) - Trane HVAC Equipment, in the amount of $21,000.00 and Furniture, Fixtures & Equipment (FF&E), in the amount of $160,000.00. Public Content Approval is requested for TPM Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition. Niceville High School Band Room Addition: This GMP for the Niceville High School Band Room Addition consists of an addition to the existing Band room on the Southeast corner of the campus. This new addition will house two (2) new group restrooms for student use and a Janitor's closet. The addition will also include a large storage area for band equipment, instruments, uniforms, music, etc. Three (3) new practice rooms will also be installed as part of the project. The existing band and chorus rooms will receive some minor finish upgrades with new flooring and new wall paint. Jacobs/Titan Guaranteed Maximum Price (GMP) $1,283,913.00 Pre-GMP Phase Services - Previously Authorized $254,716.00 Owner Direct Purchase (ODP) - Trane HVAC Equipment $21,000.00 Furniture, Fixtures & Equipment (FF&E) $160,000.00 Total Cost of Work $1,719,629.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO38 GMP NHS Band Room Addition Ver 1.0.pdf (190 KB) TO#38 Fine and Performing Arts Upgrades NHS GMP Comparison Spreadsheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 Deleted - TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action Preferred Date : May 12, 2025 Absolute Date : May 12, 2025 Fiscal Impact : Yes Dollar Amount : $899,153.00 Budgeted : Yes Budget Source : Capital - Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects, in the amount of $899,153.00. Public Content Approval is requested for TPM Program #6, Task Order #45, GMP for Sales Tax Priority Restroom Projects. Scope of Work: Plew Elementary School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls and exposed ceilings and new light fixtures installed in three (3) gang restrooms. Kenwood Elementary School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls and exposed ceilings, installation of new light fixtures and new epoxy flooring installed in four (4) gang restrooms. Lewis School Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of CMU walls, installation of new light fixtures in new acoustical ceilings and new exhaust fans installed in six (6) gang restrooms. A new epoxy wall coating will be applied to the walls in two of the gang restrooms. Davidson Middle School Restroom Renovations – The work at this school consists of the replacement of existing toilet partitions and painting of walls in eight (8) gang restrooms. Okaloosa Technical College (OTC) Restroom Renovations – The work at this school consists of the replacement of existing wall hung lavatories, painting of walls, and installation of new light fixtures in five (5) gang restrooms. Women’s Restroom 112 and Men’s Room 116 will also receive a new epoxy floor coating. Jacobs/Titan Guaranteed Maximum Price (GMP) $899,153.00 Pre-GMP Phase Services - Previously Authorized $150,000.00 Total Cost of Work $1,049,153.00 Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO45 GMP DW ST RR Renovations Ver 1.0.pdf (187 KB) TO#45 DW ST Restroom Projects GMP Comparison Spreadsheet.pdf (33 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 12, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 12, 2025 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. File Attachments Transportation May 12, 2025.pdf (1,766 KB) 13. Board Members' Announcements/Requests for Information Subject : 13.1 Board Members' Announcements/Requests for Information Meeting : May 12, 2025 - Workshop Meeting Type : Action,Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : May 12, 2025 - Workshop Meeting Type : Information 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : May 12, 2025 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Workshop Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on May 12, 2025, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.2 Public Notice Meeting : May 12, 2025 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.