Okaloosa County School Board — Workshop Meeting, May 12, 2025 — reading text

recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($17,909,860.32) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2024- 2025 Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2025: Fund Name Fund No. Amount Notes General Fund 1010 $(18,518,996.35) See Below Debt Service Funds 2xxx 53.53 Capital Project Funds 3xxx 810,796.28 Other Special Revenue Funds - Federal 42xx/44xx 740,134.13 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 0.00 Other Special Revenue Funds - School Food Service 5020 11,509.54 Internal Service Funds (Self-Insured Medical) 7xxx (953,357.45) Total - All Funds $(17,909,860.32) The General Fund includes a large reduction to Revenue 3310 – Florida Education Finance Program in the amount of $18,684,756.00. This adjustment consists of the following: Reduction Due to FTE = $1,236,093.00 Increase Due to Prior Period Adjustment = $513,360.00 Reduction Due to Family Empowerment Scholarships = $17,962,023.00 The Family Empowerment Scholarships (FES) revenue was originally estimated to be $15,924,003.00. The District appropriated these funds to Function 5100 – Basic Education in the Discretionary budget in order to be prepared for the eventual revenue reduction. The 3rd FEFP included a reduction of District revenue or “pull back” of the actual FES revenue in the amount of $17,962,023.00. The extra funding was taken from FTE Reserves. File Attachments !BA 07 - Mar 2025.pdf (1,379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for March 2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2025 Public Content The financial statement for the month ending March 31, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-03.pdf (845 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bill Summary 05.12.2025.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $48,606.92 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2025-05-12.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 ITB 25-06 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,564.25 Budgeted : Yes Budget Source : Capital Funds As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 25-06 Chemicals for Cooling Towers to Browne Laboratories, Inc. in the amount of $67,564.25. Public Content Request approval of the committee's recommendation to award ITB 25-06 Chemicals for Cooling Towers to Chemtron Supply, LLC DBA Chemtron Riverbend, in the amount of $67,564.25, based on fixed pricing. Funding will be paid from Capital funds as available. The contract is effective though May 12, 2028. Copies of the award tabulation and bid document are attached. There were no bid document addendums. For additional information, please contact Bobby McElroy, Director, Maintenance at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB_25-06_TAB.pdf (99 KB) ITB 25-06 Chemicals For Cooling Towers.pdf (2,380 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Exempted Purchase Over $50,000: HMH Education Company, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 12, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,517.41 Budget Source : General Fund, Project 6023 - Reading - BSA Recommended Action : Motion to approve the purchase of books from HMH Education Company in the amount of $60,517.41 Public Content Request approval to purchase Read