Okaloosa County BOCC — July 26, 2016 — Clerk Letter and Budget Detail — reading text

JD PEACOCK I CLERK OF CIRCUIT COURT & COMPTROLLER, OKALOOSA COUNTY, FLORIDA May 31, 2016 Okaloosa County Commission Honorable Kelly Windes, Chairman 1804 Lewis Turner Blvd. 302 N. Wilson St. Fort Walton Beach, Fl 32547 Dear Mr. Windes: Pursuant to Chapter 129.03(2), Florida Statutes, attached hereto is the budget request for this office for fiscal year 2016-2017. Line item departmental detail pages and the budget summary have been submitted to the County Finance Office to be made available to the County Administrator and the Board when Budget Workshops begin. The amounts requested for the two departments funded by the Board are as follows: BCC Finance, Including Internal Audit Function $1,439,472 Clerk to BCC 151,880 This is a total request from this office of $1,591,352 or $50,094 above the current approved funding level, an increase of 3.25%. This request includes a 3% COLA for all employees. As you may know our agency along with the county has fallen behind in keeping up with the increasing financial demands on our employees. This combined with an improving economy and a local unemployment rate of around 3.8% requires our office to take measures to stay competitive within our community in order to retain experienced employees. Sincerely, S Digitally signed by ID Peacock il / 3‘7 DN: cn=D Peacack I, 0=Okaloosa County Clerk of Courts, u~Clerk, L L email=jpeacock@akaloosaclerk.cam, c=US Date: 20160531 08:19 12 0500 JD Peacock Il Clerk of Circuit Court & Comptroller Attach: Cc: John Hofstad, County Administrator Frank Hart, County Budget Officer Gary Stanford, Finance Director CRESTVIEW OPERATIONS CENTER @ 6018 N, PEARL STREET ® CRESTVIEW, FLORIDA 32536 @ (850) 689-5000 COURTHOUSE ANNEX EXTENSION @ 1940 LEWIS TURNER BLVD. @ FORT WALTON BEACH, FLORIDA 32547 « (850) 651-7200 BRACKIN BUILDING @ 302 NORTH WILSON STREET ® CRESTVIEW, FLORIDA 32536 e (850) 689-5000 JD PEACOCK I CLERK OF CIRCUIT COURT BUDGET REQUEST TO BCC SUMMARY ANALYSIS FY 2016 - 2017 BCC FINANCE CLERK TO BCC INSPECTOR GENERAL Totals from Detail Expenditure Sheets $ 1,089,116 $ 151,880 $ 173,350 Sub-Total $ 1,088,116 $ 151,880 $ 173,350 Add: Allocation of Admin Budget (non-court) 37,685 25% of $150,740 Allocation of Executive Budget (non-court) 20,790 25% of $83,157 Allocation of Clerk Finance Budget (non-court) 29,407 25% of $117,628 Allocation of Records Management (non-court) 37,199 25% of $148,796 Allocation of Information Systems (non-court) 51,925 25% of $207,700 TOTAL REQUESTED FY 16 -17 $ 1,266,122 $ 151,880 $ 173,350 Approved Budget FY 15-16 $ 1,280,218 $ 111,750 8 149,290 increase (Decrease) Requested $ (14,096) $ 40,130 § 24,060 Cumulative Requested FY 16 - 17 $ 1,591,352 Cumulative Approved FY 15-16 3 1,541,258 Cumulative Increase (Decrease) Requested 3 50,094 Cumulative % Increase (Decrease) Requested 3.25% Code Department FY 2015 FY 2016 101 Elected Administration $ 67,960 $ 69,435 1010 Administration $ 111450 $ 109,215 1015 MIS Department $ 700,325 $ 714,595 102 BCC Finance $ 1,064,425 $ 1,006,785 1020 inspector General $ - $ 99,290 103 Recording $ 691,075 $ 745470 104 Clerk to the BCC $ 85,920 $ 111,750 105 Clerk Finance $ 89,685 $ 101,865 106 Records Management $ 81,255 $ 80,405 203 Domestic Relations $ 261,805 $ 272,935 $ 3,153,900 $ 3,311,745 051 Reserve for contingencies $ 191019 $ 82,013 $ 3,345,819 $ 3,393,758 [Total Amount Funded by the BCC | $1,433,219 $1,541,268 [ $1,591,352] Total Amount for Personal Services FY2017 Total Amount for Operating FY2017 Total Amount for Capital FY2017 Fiscal Year 2016 - 2017 Budget Request to the BCC | Total Amount for Personal Services FY2017 m $123,878, 8%, $10.125.1% mTotal Amount for Operating FY2017 QaTotal Amount for Capital FY2017 B $1,457,349 , 91% DEPT Account Account Title FY 15 Budget FY 16 Budget 102 512010 REGULAR SALARIES & WAGES 3 714,975 $ 696,185 102 513010 OTHER SALARIES & WAGES $ 400 $ 100 102 514010 OVERTIME $ 250 $ 250 102 521010 FICA TAXES/MATCHING $ 54 695 $ 53,560 102 522010 RETIREMENT CONTRIBUTION $ 68,270 $ 64,455 102 523010 LIFE & HEALTH INSURANCE $ 79,875 $ 76,415 102 524010 WORKERS COMPENSATION $ 1,610 $ 1,950 102 525010 UNEMPLOYMENT COMPENSATION 3 100 $ 100 102 531010 PROF SERV - ATTORNEY $ - $ 5,000 102 531020 PROF SERV - OTHER $ 1,000 $ 1,000 102 531030 PROF SERV - COMP CONSULT $ 2,000 $ 2,000 102 532010 AUDIT-STATE REQUIRED -CPA $ 1,000 $ 1,000 102 534030 SOFTWARE MAINTENANCE $ 18,000 $ 20,000 | 102 534090 MISC CONTRACTUAL SERVICES $ 17,900 $ 18,000 | 102 540110 TRAVEL $ 8,500 $ 8,500 | 102 541010 COMMUNICATIONS $ 2,000 $ 2,000 | 102 542020 POSTAGE / FREIGHT $ 6,000 $ 6,000 102 544010 RENT/LEASE - EQUIPMENT $ 5,000 $ 5,000 102 544020 RENT/LEASE - BUILDINGS $ 34,080 $ - 102 545010 INS & BONDS - PREMIUMS $ 8,270 $ 10,370 102 546010 REPAIR/MAINT - FACILITIES $ 500 $ 500 102 546020 REPAIR/MAINT - OFC EQUIP $ 1,000 $ 200 102 546030 REPAIR/MAINT - COMP EQUIP $ 1,000 $ 200 102 547010 PRINTING AND BINDING $ 4,000 $ 4,000 102 549010 ADVERTISING - LEGAL $ 500 $ 500 102 549090 CURR CHG - OTHER MISC EXP $ 500 $ 500 102 551010 OFFICE SUPPLIES $ 12,000 $ 12,000 102 552010 CLOTHING/WEARING APPAREL $ - $ 1,000 102 552020 FUEL/MAINTENANCE $ - $ 3,000 | 102 552030 SOFTWARE AQUISITION $ 5,000 $ 2,000 ; 102 554010 BOOKS/PUBS/SUBS/MEMBERSHP $ 3,000 $ 5,000 102 554020 DUES & MEMBERSHIPS $ 2,000 $ 3,000 102 555010 TRAINING EDUCATION $ 5,000 $ 3,000 102 564010 EQUIPMENT $ 3,000 $ - 102 568010 INTANGIBLE ACQUISITION $ 3,000 $ - $ 1,064,425 $ 1,006,785 DEPT _Account Account Title FY 15 Budget FY 16 Budget 1020 512010 REGULAR SALARIES & WAGES $ $ 68,165 1020 513010 OTHER SALARIES & WAGES $ $ 50 1020 514010 OVERTIME 3 $ 175 1020 521010 FICA TAXES/MATCHING $ $ 5,215 1020 522010 RETIREMENT CONTRIBUTION $ $ 4,690 1020 523010 LIFE & HEALTH INSURANCE 3 $ 8,990 1020 524010 WORKERS COMPENSATION $ $ 105 1020 525010 UNEMPLOYMENT COMPENSATION $ $ 105 1020 531010 PROF SERV - ATTORNEY $ $ 700 1020 531020 PROF SERV - OTHER $ $ 100 1020 531030 PROF SERV - COMP CONSULT 3 $ 350 1020 534030 SOFTWARE MAINTENANCE $ $ 600 1020 534090 MISC CONTRACTUAL SERVICES $ $ 700 1020 540110 TRAVEL $ $ 2,100 1020 541010 COMMUNICATIONS $ $ 840 1020 542020 POSTAGE / FREIGHT $ $ 105 1020 544010 RENT/LEASE - EQUIPMENT $ $ 350 1020 545010 INS & BONDS - PREMIUMS $ $ 490 1020 546020 REPAIR/MAINT - OFC EQUIP $ $ 105 1020 546030 REPAIR/MAINT - COMP EQUIP $ $ 105 1020 547010 PRINTING AND BINDING 3 $ 350 1020 549080 CURR CHG - OTHER MISC EXP $ $ 350 1020 551010 OFFICE SUPPLIES 3 $ 700 1020 552030 SOFTWARE AQUISITION 3 $ 350 1020 554010 BOOKS/PUBS/SUBS/MEMBERSHP $ $ 700 1020 554020 DUES & MEMBERSHIPS $ $ 700 1020 555010 TRAINING EDUCATION $ $ 1,400 1020 564010 EQUIPMENT $ $ 700 $ $ 99,290 DEPT Account Account Title FY 15 Budget _ FY 16 Budget 104 512010 REGULAR SALARIES & WAGES $ 63,400 $ 82,215 104 513010 OTHER SALARIES & WAGES $ 100 $ 100 104 514010 OVERTIME $ 200 $ 200 104 521010 FICA TAXES/MATCHING $ 4,850 $ 6,290 104 522010 RETIREMENT CONTRIBUTION $ 4,675 $ 5,640 104 523010 LIFE & HEALTH INSURANCE $ 8,875 $ 13,485 104 524010 WORKERS COMPENSATION $ 70 $ 70 104 525010 UNEMPLOYMENT COMPENSATION $ 100 $ 100 104 531020 PROF SERV - OTHER 3 100 $ 100 104 531030 PROF SERV - COMP CONSULT $ 200 $ 200 104 540110 TRAVEL 3 500 $ 500 104 541010 COMMUNICATIONS $ 100 $ 100 104 542020 POSTAGE / FREIGHT $ 100 $ 100 104 544010 RENT/LEASE - EQUIPMENT 3 100 $ 100 104 545010 INS & BONDS - PREMIUMS $ 350 $ 350 104 546020 REPAIR/MAINT - OFC EQUIP $ 500 $ 500 104 546030 REPAIR/MAINT - COMP EQUIP $ 500 $ 500 104 547010 PRINTING AND BINDING $ 250 $ 250 104 551010 OFFICE SUPPLIES 3 500 $ 500 104 552030 SOFTWARE AQUISITION $ 250 $ 250 104 554010 BOOKS/PUBS/SUBS/MEMBERSHP 3 100 $ 100 104 554020 DUES & MEMBERSHIPS $ 100 $ 100 $ 85,920 $ 111,750 DEPT Account Account Title FY 15 Budget FY 16 Budget FY 17 Budget 3 40,540 3 41,810 $ 3,100 $ 3,200 3 17,530 3 17,505 3 2,840 $ 2,970 $ 50 $ 50 $ 3,000 3 3,000 $ 160 $ 150 ) 250 $ 250 $ 500 3 500 $ 67,960 $ 69,435 Personal Services Costs $ 79,207 Operating Costs $ 3,950 Total Non-Court Budget $ 83,157 Personal Services @ 25% $ 19,802 Operating Costs @ 25% $ 988 DEPT _Account Account Title FY 15 Budget _FY 16 Budget 1010 512010 REGULAR SALARIES & WAGES $ 60,832 $ 74,850 1010 514010 OVERTIME $ 50 $ 50 1010 521010 FICA TAXES/MATCHING $ 4,654 $ 5,730 1010 522010 RETIREMENT CONTRIBUTION 3 9,364 $ 7,470 1010 523010 LIFE & HEALTH INSURANCE $ 5,825 $ 5,680 1010 524010 WORKERS COMPENSATION $ 100 $ 120 1010 531010 PROF SERV - ATTORNEY $ 500 $ 500 1010 531020 PROF SERV - OTHER $ 100 $ 100 1010 531030 PROF SERV - COMP CONSULT $ 250 $ 250 1010 534030 SOFTWARE MAINTENANCE $ 250 $ 250 1010 534090 MISC CONTRACTUAL SERVICES $ 150 $ 150 1010 540110 TRAVEL $ 2,300 $ 2,300 1010 541010 COMMUNICATIONS $ 1,500 $ 1,500 1010 541030 COMMUNICATIONS - COURT s 4,000 $ 4,000 1010 542020 POSTAGE / FREIGHT $ 100 $ 100 1010 544010 RENT/LEASE - EQUIPMENT $ 100 $ 100 1010 544020 RENT/LEASE - BUILDINGS $ 1,200 $ 1,200 1010 545010 INS & BONDS - PREMIUMS $ 750 $ 600 1010 546010 REPAIR/MAINT - FACILITIES $ 1,000 $ 1,000 1010 546020 REPAIR/MAINT - OFC EQUIP $ 150 $ 150 1010 546030 REPAIR/MAINT - COMP EQUIP $ 250 $ 250 1010 547010 PRINTING AND BINDING 3 150 $ 150 1010 549010 ADVERTISING - LEGAL $ 150 $ 150 1010 549090 CURR CHG - OTHER MISC EXP $ 1,500 $ 1,500 1010 551010 OFFICE SUPPLIES $ 1,500 $ 1,500 1010 552030 SOFTWARE AQUISITION $ 250 $ 250 1010 554010 BOOKS/PUBS/SUBS/MEMBERSHP $ 275 $ 275 1010 554020 DUES & MEMBERSHIPS $ 275 $ 275 1010 555010 TRAINING & EDUCATION $ 1,000 $ 1,000 1010 564010 EQUIPMENT 3 -3 - $ 98,525 $ 111,450 NonCourt Professional Services Cost Operating Costs Total Non-Court Budget Perssonal Services @ 25% Operating Costs @ 25% $ 131,490.00 $ 19,250.00 $ 150,740.00 $ 3287250 $ 481250 T e —— Personal Services Costs Operating Costs Capital Costs Total Non-Court Budget Personal Services @ 25% Operating Costs @ 25% Capital Costs @ 25% KH N &N 150,370.00 50,830.00 6,500.00 207,700.00 37,692.50 12,707.50 1,625.00 DEPT _ Account Account Title FY 15 Budget _ FY 16 Budget 1015 512010 REGULAR SALARIES & WAGES $ 101,445 $ 116,695 1015 513010 OTHER SALARIES & WAGES $ = $ g 1015 514010 OVERTIME 3 500 $ 500 1015 521010 FICA TAXES/MATCHING $ 7,760 $ 8,930 1015 522010 RETIREMENT CONTRIBUTION $ 13,734 $ 17,040 1015 523010 LIFE & HEALTH INSURANCE $ 13,107 $ 14,200 1015 524010 WORKERS COMPENSATION 3 250 $ 200 1015 525010 JNEMPLOYMENT COMPENSATION $ 100 $ 100 1015 531010 PROF SERV - ATTORNEY $ 150 $ 150 1015 531020 PROF SERV - OTHER 3 100 $ 100 1015 531030 PROF SERV - COMP CONSULT $ 3,200 $ 3,200 1015 534030 SOFTWARE MAINTENANCE 3 12,000 $ 12,000 1015 534090 MISC CONTRACTUAL SERVICES $ 500 $ 500 1015 540110 TRAVEL 3 1,280 $ 1,280 1015 541010 COMMUNICATIONS $ 7,500 $ 7,500 1015 542020 POSTAGE / FREIGHT $ 50 $ 50 1015 544010 RENT/LEASE - EQUIPMENT $ 300 $ 300 1015 545010 INS & BONDS - PREMIUMS $ 850 $ 1,000 1015 546010 REPAIR/MAINT - FACILITIES $ 150 $ 150 1015 546020 REPAIR/MAINT - OFC EQUIP $ 250 $ 250 | 1015 546030 REPAIR/MAINT - COMP EQUIP $ 10,000 § 10,000 ' 1015 547010 PRINTING AND BINDING $ 150 $ 150 | 1015 549010 ADVERTISING - LEGAL $ 160 $ 150 1015 5498090 CURR CHG - OTHER MISC EXP $ 150 $ 150 | 1015 551010 OFFICE SUPPLIES $ 10,000 $ 10,000 1015 552030 SOFTWARE AQUISITION $ 5,000 $ 5,000 1 1015 554010 BOOKS/PUBS/SUBS/MEMBERSHP $ 150 $ 1560 | 1015 554020 DUES & MEMBERSHIPS $ 150 $ 150 1015 555010 TRAINING & EDUCATION $ 500 $ 500 1015 564010 EQUIPMENT $ 5,000 $ 5,000 1015 568010 INTANGIBLE ACQUISITION $ - $ - $ 194,476 $ 215,395 IR L b ? DEPT Account Account Title FY 15 Budget FY 16 Budget 105 512010 REGULAR SALARIES WAGES $ 57,290 $ 67,345 105 513010 OTHER SALARIES & WAGES $ 50 $ 50 105 514010 OVERTIME $ 50 $ 50 105 521010 FICA TAXES/MATCHING $ 4,385 3 5,150 105 522010 RETIREMENT CONTRIBUTION $ 6,900 $ 7,750 1056 523010 LIFE & HEALTH INSURANCE $ 11,360 $ 11,870 105 524010