Okaloosa County BOCC — July 26, 2016 — Clerk Letter and Budget Detail

JD PEACOCK I CLERK OF CIRCUIT COURT & COMPTROLLER, OKALOOSA COUNTY, FLORIDA May 31, 2016 Okaloosa County Commission Honorable Kelly Windes, Chairman 1804 Lewis Turner Blvd. 302 N. Wilson St. Fort Walton Beach, Fl 32547 Dear Mr. Windes: Pursuant to Chapter 129.03(2), Florida Statutes, attached hereto is the budget request for this office for fiscal year 2016-2017. Line item departmental detail pages and the budget summary have been submitted to the County Finance Office to be made available to the County Administrator and the Board when Budget Workshops begin. The amounts requested for the two departments funded by the Board are as follows: BCC Finance, Including Internal Audit Function $1,439,472 Clerk to BCC 151,880 This is a total request from this office of $1,591,352 or $50,094 above the current approved funding level, an increase of 3.25%. This request includes a 3% COLA for all employees. As you may know our agency along with the county has fallen behind in keeping up with the increasing financial demands on our employees. This combined with an improving economy and a local unemployment rate of around 3.8% requires our office to take measures to stay competitive within our community in order to retain experienced employees. Sincerely, S Digitally signed by ID Peacock il / 3‘7 DN: cn=D Peacack I, 0=Okaloosa County Clerk of Courts, u~Clerk, L L email=jpeacock@akaloosaclerk.cam, c=US Date: 20160531 08:19 12 0500 JD Peacock Il Clerk of Circuit Court & Comptroller Attach: Cc: John Hofstad, County Administrator Frank Hart, County Budget Officer Gary Stanford, Finance Director CRESTVIEW OPERATIONS CENTER @ 6018 N, PEARL STREET ® CRESTVIEW, FLORIDA 32536 @ (850) 689-5000 COURTHOUSE ANNEX EXTENSION @ 1940 LEWIS TURNER BLVD. @ FORT WALTON BEACH, FLORIDA 32547 « (850) 651-7200 BRACKIN BUILDING @ 302 NORTH WILSON STREET ® CRESTVIEW, FLORIDA 32536 e (850) 689-5000 JD PEACOCK I CLERK OF CIRCUIT COURT BUDGET REQUEST TO BCC SUMMARY ANALYSIS FY 2016 - 2017 BCC FINANCE CLERK TO BCC INSPECTOR GENERAL Totals from Detail Expenditure Sheets $ 1,089,116 $ 151,880 $ 173,350 Sub-Total $ 1,088,116 $ 151,880 $ 173,350 Add: Allocation of Admin Budget (non-court) 37,685 25% of $150,740 Allocation of Executive Budget (non-court) 20,790 25% of $83,157 Allocation of Clerk Finance Budget (non-court) 29,407 25% of $117,628 Allocation of Records Management (non-court) 37,199 25% of $148,796 Allocation of Information Systems (non-court) 51,925 25% of $207,700 TOTAL REQUESTED FY 16 -17 $ 1,266,122 $ 151,880 $ 173,350 Approved Budget FY 15-16 $ 1,280,218 $ 111,750 8 149,290 increase (Decrease) Requested $ (14,096) $ 40,130 § 24,060 Cumulative Requested FY 16 - 17 $ 1,591,352 Cumulative Approved FY 15-16 3 1,541,258 Cumulative Increase (Decrease) Requested 3 50,094 Cumulative % Increase (Decrease) Requested 3.25% Code Department FY 2015 FY 2016 101 Elected Administration $ 67,960 $ 69,435 1010 Administration $ 111450 $ 109,215 1015 MIS Department $ 700,325 $ 714,595 102 BCC Finance $ 1,064,425 $ 1,006,785 1020 inspector General $ - $ 99,290 103 Recording $ 691,075 $ 745470 104 Clerk to the BCC $ 85,920 $ 111,750 105 Clerk Finance $ 89,685 $ 101,865 106 Records Management $ 81,255 $ 80,405 203 Domestic Relations $ 261,805 $ 272,935 $ 3,153,900 $ 3,311,745 051 Reserve for contingencies $ 191019 $ 82,013 $ 3,345,819 $ 3,393,758 [Total Amount Funded by the BCC | $1,433,219 $1,541,268 [ $1,591,352] Total Amount for Personal Services FY2017 Total Amount for Operating FY2017 Total Amount for Capital FY2017 Fiscal Year 2016 - 2017 Budget Request to the BCC | Total Amount for Personal Services FY2017 m $123,878, 8%, $10.125.1% mTotal Amount for Operating FY2017 QaTotal Amount for Capital FY2017 B $1,457,349 , 91% DEPT Account Account Title FY 15 Budget FY 16 Budget 102 512010 REGULAR SALARIES & WAGES 3 714,975 $ 696,185 102 513010 OTHER SALARIES & WAGES $ 400 $ 100 102 514010 OVERTIME $ 250 $ 250 102 521010 FICA T