Okaloosa County BOCC — April 7, 2015 — 2015-04-07 G0326 Amend 1 — reading text

Construction plans will meet National Pollutant Discharge Elimination System (NPDES), Environmental Resource Permit (ERP) and local permitting requirements. The District will provide technical assistance on the project and review and comment on all structural designs. Geotechnical investigations required as part of the design will include borings to determine subsurface soil characteristics, seasonal high water table and permeability. As part of the design process neighborhood meetings shall be conducted by all parties at major milestones including at a minimum a kickoff meeting, 45%, 90% and 100% completion stages to review the project design and performance expectations. Deliverables: A complete survey of existing drainage/pond system and engineering report detailing findings, analysis, and recommendations for constructing BMPs. Paper and electronic copies of the permitted project designs/construction drawings and required permits. Neighborhood meeting sign in sheets. Performance Standard: The Department’s Grant Manager will review the surveys and engineering report and designs to verify compliance with pollutant removal objectives of the project. Approval of final design is contingent upon approved permits being obtained. : Timeline: Month | — Month 42. Deliverables are due upon completion of the task. Task 3 Name: Bidding/Selection of Contractor and Construction/BMP Implementation Description: After permits have been received, the Grantee shall prepare and solicit bids utilizing a bid package in accordance with state and federal laws and this Agreement. The project will be bid and a contractor selected and construction will be completed. The Grantee will manage implementation of the improvements to the conveyance under Lovejoy Road and the improvements to the County Poplar Avenue Pond site. The District will provide technical assistance to the Grantee on the project and help manage implementation of the project. Inspections by the Grantee and the District will ensure that the improvements are built according to plans and specifications and meet permit and grant requirements. Deliverables: Copy of bid package and selection of qualified contractor. Completed construction of the designed improvements, in the Gap Creek watershed. Dated photos of before, during and after construction of the improvements. As-Built Certifications of all the improvements from the engineer of record and County acceptance of the facilities will be provided. Performance Standard: The Department’s Grant Manager will review the bid package and copy of subcontract(s) to ensure compliance with state and federal laws specific to this Agreement. The Department Grant Manager will review the photographs and certifications to verify that the work was performed according to the approved plans and the terms and conditions of this Agreement. Timeline: Month 32 — Month 54. Deliverables are due upon completion of the task. Task 4 Name: Public Education Description: Educational signage will be provided at the Poplar Avenue site to inform the public about the water quality aspects of the project, the value of area water resources, the importance of preventing non-point source pollution, and BMP’s for stormwater treatment. Proper controls will be put in place to limit access to otherwise attractive nuisances to ensure public safety. The stormwater pollution message will be tied to community values DEP Agreement No. G0326, Attachment A-1, Page 4 of 6 such as clean drinking water and clean waters for fishing and recreation. Markers on catch basins will be installed explaining that substances will reach the bay. Flyers describing the project will be distributed at local retail businesses frequented by the public and provided at local community events by the Choctawhatchee Basin Alliance. Deliverables: Electronic file (PDF or JPEG) of signs, markers and flyers to be displayed. Photographs of installed signs and markers. Performance Standard: All deliverables will be reviewed and approved by the Department’s Grant Manager before being published, mailed, posted on the internet, displayed on-site or otherwise distributed. Timeline: Month 32 — Month 48. Deliverables are due upon completion of the task. Budget Narrative: This work will be performed by the Grantee or other entities at their own expense that is not counted towards match. Task 5 Name: Monitoring Description: The Grantee will complete and submit to the Department a Quality Assurance Project Plan (QAPP) for monitoring prior to commencement of any monitoring. The monitoring plan will specify the sampling locations, sampling instruments, and parameters to be sampled. The parameters will include, but are not limited to: TN (Ibs/yr), TP (Ibs/yr), TSS (Ibs/yr), Cd, Cr, Cu, Zn, NO2/NO3, TKN, NH3, Orthophosphate, oil/grease, Fecal coliform, rainfall and flow. Monitored events shall include 7 — 10 discrete rain events, generally greater than 0.20 inches and less than 1.5 inches. Monitoring will be performed at inflow and outflow locations of Poplar Pond and in accordance with the approved QAPP. Sampling locations will be recorded and verified using a GPS device. Project-specific details will be added during QAPP development. Deliverables: Monitoring plan and QAPP approved by the Department and implementation of the approved QAPP. Performance Standard: Draft QAPP, final approved QAPP and Monitoring report will be reviewed by the Department’s Grant Manger for compliance with the Department’s standard operating procedures for Monitoring. Timeline: Month 32 — Month 66. Deliverables are due upon completion of the task. Budget Narrative: This work will be performed by the Grantee or other entities at their own expense that is not counted towards match. Task 6 Name: Grant Administration and Reporting Description: The Grantee and the Grantee’s engineering consultant will be responsible for all administrative duties associated with competitively bidding the construction work, construction contract preparation, and construction monitoring. Administrative responsibilities will also include financial accounting and grant reporting (quarterly progress reports and final report) to the Department. Quarterly reports will describe all activities, problems encountered, proposed solutions to problems, adherence to timeline and budget. All reports will be delivered to the Department’s Grant Manager. The Grantee will complete and submit to the Department a F inal Report. The Final Report will capture the outcome and results of the project, including all tasks included in this project. The Final Report template, available from the Department’s Grant Manager, will be followed as much as possible. The Grantee shall submit the final report as a draft prior to submitting the final report for project closeout. Deliverables: Draft final report; approved final report that meets all of the requirements identified in the task description. The Grantee shall provide one paper copy and one electronic copy of the approved final report to the Department. Performance Standard: The Department’s Grant Manager will review the draft and final reports within 30 days of receipt for compliance with this Agreement and provide necessary guidance and comments to the Grantee and review the Final Report to ensure all comments were addressed and for compliance with all of the requirements in this Agreement. Timeline: Month 2 — Month 72. Draft report due 90 days prior to end of task period. Final report 30 days prior to end of task period. Budget Narrative: The costs shown for this task shown in the budget table are for Month 2 — the completion of Task 3. The remainder of the task will be performed by the Grantee at their own expense that is not counted towards match. DEP Agreement No. G0326, Attachment A-1, Page 5 of 6 PROJECT BUDGET: Project Fundin 319 (h Matchin JActivitv ¢ Amoim)t Contributigon Matab Sourcs Salaries $97,926.82 Grantee Contractual Design $124,553.18 Grantee Contractual BMP $222,480.00 Grantee Implementation Total: $222,480.00 | $222,480.00 Total Project Cost: $444,960.00 Percentage Match: 50 % 50 % | BUDGET BY TASK: . : - 319 (h Matchin Project Funding Activity Amo(un)t Contributi%)n Match Source Contract Administration $1,082.43 | Grantee (Task 1) Design & Permitting $124,553.18 | Grantee (Task 2) $9,318.33 Construction $222,480.00 $68,502.26 | Grantee (Task 3) Public Education (Task 4) Monitoring (Task 5) Grant Admin. & Reporting $19,023.80 | Grantee (Task 6) Total | $222,480.00 | $222,480.00 Total Project Cost: $444,960.00 Percentage Match: 50 % 50% | DEP Agreement No. G0326, Attachment A-1, Page 6 of 6 ATTACHMENT F-1 REVISED SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the "Department”, "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient (which may be referred to as the "Contractor”, Grantee" or other name in the contract/agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as revised (see “AUDITS” below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. L. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. 3. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities).