Okaloosa County School Board — Workshop Meeting, September 19, 2019 — reading text

Systems, Inc., in the amount of $35,800.00 with installation cost of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. Public Content Request approval of the purchase and installation of the Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., in the amount of $35,800.00 with installation costs of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. This purchase is made through the Sourcewell National Purchasing Cooperative, Fuel Management Technologies Contract #022217-SYS and will be purchased through the local Syntech Systems, Inc. Fuelmaster Distributor, Southern Petroleum Systems. Copies of the quote and details of the purchase are attached. Funding will be paid from General Funds, Project 2093 Fuel System Repairs. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments OMNTECH QUOTES.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of Exempted Purchase Over $25,000: Blackboard, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75, effective October 1, 2019 though September 30, 2020. Public Content Request approval to renew the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75. Pricing is based on $1.25 for an estimated 30,331 students, for an estimated total of $37,913.75, and an additional fee of $2,500.00 for 24/7 support, for an estimated grand total of $40,413.75. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2019 though September 30, 2020. Copies of the renewal letter and original contract are attached. For additonal information please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (139 KB) ORIGINAL CONTRACT 2013.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Service Agreement #20-63 Northwest Florida State College, AmeriCorps, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,500.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI - Mentoring Services Recommended Action : Motion to approve Service Agreement #20-63 Northwest Florida State College, AmeriCorps in the amount of $43,500.00, effective September 24, 2019 through July 31, 2020. Public Content Request approval of Service Agreement #20-63 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of the district, in the amount of $43,500.00 to provide an 8-month environmental STEM curriculum course "Grasses in Classes" to be held once a month with contracted elementary schools. The Provider will be paid $2,900.00 per contracted school for up to 15 schools, for a total contract amount not to exceed $43,500.00. Funds will be paid by participating schools from General Funds, Project 4109 SAI - Mentoring Services. The contract is effective September 24, 2019 through July 31, 2020. A copy of the agreement is attached. For additional information, please contact Jeff Palmer, Director, Elementary Education at (850) 833-3420. File Attachments SA# 20-63.PDF (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #20-64 Tim Van Dam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Band Parents Recommended Action : Motion to approve Service Agreement #20-64 Tim Van Dam in the amount of $5,000.00. The contract is effective September 24, 2019 through May 31, 2020. Public Content Request approval of Service Agreement #20-64 between Tim Van Dam and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, in the amount of $5,000.00 to provide band instruction to brass students. The Provider will be paid $50.00 per hour for up to a maximum of 100 hours, for a total contract amount not to exceed $5,000.00. Funds will be paid from Internal Funds, Ruckel Middle School Band Parents. The contract is effective September 24, 2019 through May 31, 2020. A copy of the agreement is attached. For additional information, please contact Teri Bruse, Band Director, Ruckel Middle School at (850) 833-4142. File Attachments SA# 20-64.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Okaloosa Technical College (OTC) Request to Implement Differential Out-of-State Fee in the amount of $1.00, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the implementation of a differential out-of-state fee of $1.00 for out of state students. Public Content By Florida Statute, 1099.22 “Workforce education postsecondary student fees,” subsection 4, “A district school board or Florida College System institution board that has a service area that borders another state may implement a plan for a differential out-of- state fee.” In order to be pro-active in building a workforce and helping students who come to us from the bordering state of Alabama. We are requesting that the school board implements a differential out-of-state fee of $1.00 above the in-state tuition. For more information, please contact Jeff Palmer, Curriculum Director at 833-4208. File Attachments OTC Tuition .pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Attendance Waiver List, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Recommended Action Motion to Approve Attendance Waivers as