Okaloosa County School Board — Workshop Meeting, September 19, 2019

Thursday, September 19, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Sep 19, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda: Correction to item 8.5, Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for electronic message center should be in the amount of $13,485.00; Discussion Agenda: Item 10.1 Request for School Board direction regarding the 2020 Sales Tax Program was deleted. 6. Public Comment Subject : 6.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 19, 2019 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of August 22 - September 4, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Sep 19, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of August 22 – September 4, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Aug 22-Sept 4.pdf (10 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Special Meeting of September 5, 2019; Minutes of Workshop Meeting of September 5, 2019; Minutes of Regular Meeting of September 9, 2019, recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve the Minutes of Workshop Meeting of September 5, 2019; Minutes of Regular Meeting of September 9, 2019. File Attachments 9-5-2019 Special Meeting - DRAFT.pdf (14 KB) 9-5-2019 Workshop - DRAFT.pdf (247 KB) 9-9-2019 Meeting - DRAFT.pdf (268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for installation of magnetic locks on four classroom doors in the amount of $6,315.72, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Fiscal Impact : Yes Dollar Amount : $6,315.72 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for installation of magnetic locks on four classroom doors in the amount of $6,315.72. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for installation of magnetic locks on four classroom doors in the amount of $6,315.72. File Attachments Maglocks Silver Sands - Est 364761 revised.pdf (304 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for an audio system in the cafeteria in the amount of $6,176.77, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Fiscal Impact : Yes Dollar Amount : $6,176.77 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for an audio system in the cafeteria in the amount of $6,176.77. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for an audio system in the cafeteria in the amount of $6,176.77. File Attachments Baker Cafeteria Audio Quote.pdf (479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for electronic message center in the amount of $13,485.00, presented by  Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Fiscal Impact : Yes Dollar Amount : $13,485.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Florosa Elementary School for electronic message center in the amount of $13,485.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Florosa Elementary School for electronic message center in the amount of $13,485.00. File Attachments Florosa Electronic Sign - RFQ 20-12.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for classroom rugs in the amount of $2,292.47, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Dollar Amount : $2,292.47 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Southside Primary School for classroom rugs in the amount of $2,292.47. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for classroom rugs in the amount of $2,292.47. File Attachments Rugs-Southside - QTE027240 - WD Quote.pdf (359 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Request to advertise a Public Hearing for adoption of new School Board Policy 04-19 Field Trips, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Fiscal Impact : No Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of new School Board Policy 04-19 Field Trips. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed new School Board Policy 04-19 Field Trips. The proposed new rule would provide procedures and guidelines for school sponsored field trips and distinguishes school trips from non- school sponsored trips. For additional information, please contact Sheila Lightbourne, 833-5888. File Attachments 04-19 Field Trips REDLINED 09-16-19.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to advertise a Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security, presented by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve request to advertise a Public Hearing for adoption of revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 04-28 Emergency Operations/School Safety and Security. Revisions would update the current policy and procedures to be consistent with the provisions of Florida law, to guide District and school administrators and other personnel in their implementation of safety and security plans, programs and best practices throughout the District. For additional information, please contact Danny Dean, 689-7127. File Attachments 04-28 Emergency Operations - Red Line Revisions.pdf (153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-23-19.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 School Donations, presented by Rita R. Scallan, Chief Financial  Officer, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $56,888.57 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-09-23.pdf (444 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for August 2019, totaling $19,107,948.67; and Bank Transfers for August 2019, totaling $5,080,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $19,107,948.67 and Bank Transfers in the amount of $5,080,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for August 2019, totaling $19,107,948.67; and Bank Transfers for August 2019, totaling $5,080,000.00. File Attachments 02 - MIS 3478 - Warrant Register - August 2019.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Permission to pay a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,751.00 Budgeted : No Budget Source : Project 5080 - Materials & Supplies Stipends - General Fund & Project 5110 - Workforce Development. Recommended Action : Motion to approve payment of a Materials and Supplies Stipend to qualified Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Public Content The District has distributed stipends for materials and supplies to eligible PreK-12 classroom teachers and other specific instructional staff pursuant to Florida Statutes 1012.71(1). The funding source is provided by the State through the Florida Teachers Classroom Supply Assistance Program categorical allocation. The State does not provide funding for Adult Vocational Teachers, Behavior Analysts, Mental Health Counselors, Occupational Therapists, Physical Therapists, School Psychologists, Social Workers, and Staffing Specialists. Based on past practice, the District recommends that eligible employees in the above referenced positions, which are ineligible pursuant to F.S. 1012.71(1), receive a stipend equivalent to the amount distributed to eligible Florida Teachers Classroom Supply Assistance Program positions. The proposed stipends for the Adult Vocational Teachers will be funded from Project 5110 - Workforce Development, and the proposed stipends for the remaining positions will be funded from Project 5080 - Materials & Supplies Stipends - General Fund. The estimated total cost is $23,751.00. These employees shall use the stipend for the purpose of purchasing materials and supplies consistent with the rules and requirements of the Florida Teachers Classroom Supply Assistance Program. The amounts to be distributed are as follows: Employees working 4.50 hours or more per day = $315.00 Employees working 3.75 to 4.59 hours per day = $157.50 File Attachments Materials & Supply Stipends for Board Approval FY 2020.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ITB 20-01 Epoxy Flooring - District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds Recommended Action : Motion to approved the committee's recommendation to award ITB 20-01 Epoxy Flooring - District Wide to Pro Floors Plus, base on fixed pricing. The three (3) year contract is effective through September 23, 2022. Public Content Request approval of the committee's recommendation to award ITB 20-01 Epoxy Flooring - District Wide to Pro Floors Plus, base on fixed bid pricing. The contract will be used on an as needed basis and funds will be paid from District funds. The three (3) year contract is effective through September 23, 2022. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB 20-01_TAB.pdf (114 KB) ITB -20-01 EPOXY FLOORING.pdf (1,040 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Renewal of ITB 15-04 Catalog Discount Term Contract -School Bus Parts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 15-04 Catalog Discount Term Contract -School Bus Parts. The five (5) year contract renewal is effective October 14, 2019 through October 13, 2024. Public Content Request renewal of ITB 15-04 Catalog Discount Term Contract -School Bus Parts. The vendors who agreed to renew the contract are Matthews Buses Alliance, O-Reilly Auto Parts and Ward International Trucks. The contract is based on catalog discount pricing and will be used on an as needed basis. Funds will be paid from General Funds. The five (5) year contract renewal is effective October 14, 2019 through October 13, 2024. Copies of the vendor renewal letters and original award tabulation are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) File Attachments ITB 15-04_TAB.pdf (16 KB) VENDOR RENEWAL LETTERS.pdf (371 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore Recreational Products & Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $197,911.61 Budgeted : Yes Budget Source : Capital Funds, Project 5343 ADA - Ramp Replace Recommended Action : Motion to approve the purchases from Playmore Recreational Products & Services for various cost centers for a total of $197,911.61. Public Content Request approval to purchase playground equipment for various cost centers from Playmore Recreational Products & Services. Attached are individual quotes for Antioch ES $54,343.89, Elliott Point ES $70,852.26, and Northwood ES $72,715.46 for a grand total of $197,911.61. The purchases are made through Manatee County Bid 16-0025-MR. Funds will be paid from Capital Funds, Project 5343 ADA - Ramp Replace. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ANTIOCH QUOTE.pdf (48 KB) ELLIOTT POINT QUOTE.pdf (52 KB) NORTHWOOD QUOTE.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,300.00 Budgeted : Yes Budget Source : General Funds, Project 2093 Fuel System Repairs Recommended Action : Motion to approve the purchase and installation of the Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., in the amount of $35,800.00 with installation cost of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. Public Content Request approval of the purchase and installation of the Omntec Proteus K4 Tank Controller System-Syntech Systems, Inc., in the amount of $35,800.00 with installation costs of $7,500.00, and estimated shipping charges of $2,000.00, for a total purchase cost of $45,300.00. This purchase is made through the Sourcewell National Purchasing Cooperative, Fuel Management Technologies Contract #022217-SYS and will be purchased through the local Syntech Systems, Inc. Fuelmaster Distributor, Southern Petroleum Systems. Copies of the quote and details of the purchase are attached. Funding will be paid from General Funds, Project 2093 Fuel System Repairs. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments OMNTECH QUOTES.pdf (385 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Renewal of Exempted Purchase Over $25,000: Blackboard, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $40,413.75 Budgeted : Yes Budget Source : General Funds, Project 3007 School Communications Recommended Action : Motion to approve the renewal of the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75, effective October 1, 2019 though September 30, 2020. Public Content Request approval to renew the Blackboard Connect Notification System subscription through Blackboard, Inc. for an estimated total of $40,413.75. Pricing is based on $1.25 for an estimated 30,331 students, for an estimated total of $37,913.75, and an additional fee of $2,500.00 for 24/7 support, for an estimated grand total of $40,413.75. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3007 School Communications. The contract is effective October 1, 2019 though September 30, 2020. Copies of the renewal letter and original contract are attached. For additonal information please contact Steve Horton, Assistant Superintendent, Information Systems at (850) 689-7184. File Attachments BLACKBOARD RENEWAL.pdf (139 KB) ORIGINAL CONTRACT 2013.pdf (257 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Service Agreement #20-63 Northwest Florida State College, AmeriCorps, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,500.00 Budgeted : Yes Budget Source : General Funds, Project 4109 SAI - Mentoring Services Recommended Action : Motion to approve Service Agreement #20-63 Northwest Florida State College, AmeriCorps in the amount of $43,500.00, effective September 24, 2019 through July 31, 2020. Public Content Request approval of Service Agreement #20-63 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of the district, in the amount of $43,500.00 to provide an 8-month environmental STEM curriculum course "Grasses in Classes" to be held once a month with contracted elementary schools. The Provider will be paid $2,900.00 per contracted school for up to 15 schools, for a total contract amount not to exceed $43,500.00. Funds will be paid by participating schools from General Funds, Project 4109 SAI - Mentoring Services. The contract is effective September 24, 2019 through July 31, 2020. A copy of the agreement is attached. For additional information, please contact Jeff Palmer, Director, Elementary Education at (850) 833-3420. File Attachments SA# 20-63.PDF (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #20-64 Tim Van Dam, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Band Parents Recommended Action : Motion to approve Service Agreement #20-64 Tim Van Dam in the amount of $5,000.00. The contract is effective September 24, 2019 through May 31, 2020. Public Content Request approval of Service Agreement #20-64 between Tim Van Dam and The School Board of Okaloosa County, FL, on behalf of Ruckel Middle School, in the amount of $5,000.00 to provide band instruction to brass students. The Provider will be paid $50.00 per hour for up to a maximum of 100 hours, for a total contract amount not to exceed $5,000.00. Funds will be paid from Internal Funds, Ruckel Middle School Band Parents. The contract is effective September 24, 2019 through May 31, 2020. A copy of the agreement is attached. For additional information, please contact Teri Bruse, Band Director, Ruckel Middle School at (850) 833-4142. File Attachments SA# 20-64.PDF (63 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Okaloosa Technical College (OTC) Request to Implement Differential Out-of-State Fee in the amount of $1.00, presented by Jeff Palmer, Director, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the implementation of a differential out-of-state fee of $1.00 for out of state students. Public Content By Florida Statute, 1099.22 “Workforce education postsecondary student fees,” subsection 4, “A district school board or Florida College System institution board that has a service area that borders another state may implement a plan for a differential out-of- state fee.” In order to be pro-active in building a workforce and helping students who come to us from the bordering state of Alabama. We are requesting that the school board implements a differential out-of-state fee of $1.00 above the in-state tuition. For more information, please contact Jeff Palmer, Curriculum Director at 833-4208. File Attachments OTC Tuition .pdf (39 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Attendance Waiver List, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Recommended Action Motion to Approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Student Affiliation Renewal Amendment between North Okaloosa Medical Center and the Okaloosa  County School District for the Allied Health program at Crestview High School, presented by April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Student Affiliation Renewal Amendment between Crestview Hospital Corporation d/b/a North Okaloosa Medical Center and the Okaloosa County School District for the Allied Health program at Crestview High School, effective August 1, 2019 through July 31, 2022. Public Content This student affiliation renewal amendment between Crestview Hospital Corporation d/b/a North Okaloosa Medical Center and the Okaloosa County School District governs the operation of an internship program that was originally put into place on October 26, 2016, as part of the curriculum for Allied Health Assisting, the culminating course in the Allied Health Institute at Crestview High School. Students will observe various roles in a healthcare setting but will have no direct contact with patients. This agreement is effective for three years, commencing November 1, 2019, through October 31, 2022. For additional information, please contact April Branscome, 833-5858. File Attachments 2019-2020 NOMC Student Affiliation Agreement.pdf (209 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 State Appropriation Grant OCSD Jump Start Computer Program for Fiscal Year 2019-2020, presented by  April Branscome, Program Director, Career and Technical Education, and recommended by Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2019 Absolute Date : Sep 24, 2019 Fiscal Impact : Yes Dollar Amount : $100,000.00 Budgeted : No Budget Source : State Appropriation Grant Recommended Action : Motion to approve the State Appropriation Grant in the amount of $100,000 for the 2019-2020 school year. Public Content This project will spark student interest in programming and assist in creating interest in students to meet future demand of industry. Introducing coding to children at an earlier age will allow them to become more comfortable with computers and allow them to be more successful when presented with challenging learning opportunities. Development computer science basics provides students with the computer skills they need for any career path they choose. For additional information, please contact April Branscome, 833-5858. File Attachments Okaloosa Draft DOE 900D RFA v3.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, presented by Jay McInnis, Program Director of  Transportation, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action (Consent) Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and the Okaloosa County Board of County Commissioners, effective July 1, 2019 through June 30, 2020. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must by vacated. Lessor shall lease to Lessee up to one hundred (112) motor vehicles during times of disaster. These vehicles will consist of a combination of sixty-five (65) passenger school buses and forty-seven (47) passenger buses equipped with a wheelchair lift, selected by Lessor from its rolling fleet. The effective dates of the agreement will be July 1, 2019 through June 30, 2020. For further information please contact Jay McInnis at 833-4162. File Attachments Agreement with School Board for Emergency Use of Vehicles_Final.pdf (1,285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 19, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 114207 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Sep 19, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Tran, Mau Custodian Meigs Middle School 10/1/2019 Langley, Margaret Library Assistant Antioch Elementary 10/1/2019 Cassity, Carol Teacher Davidson Middle School 7/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Out-of-Field Report for the 2019- 2020 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Out-of-Field Report for the 2019-2020 school year. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. At this time there are no teachers to report. Please contact Karen Peek for additional information, 833-5857. 9. Superintendent's Human Resources Recommendations Subject : 9.4 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments September 23, 2019 Separations Board Report, Public.pdf (42 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 23, 2019 Instructional New Hire Board Report.pdf (206 KB) September 23, 2019 Support Personnel New Hire Board Report.pdf (212 KB) September 23, 2019 Substitute Board Report.pdf (35 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Employee Transfers, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lee Hale at 850-833-5801. File Attachments September 23, 2019 Transfer Board Report.pdf (233 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay for a period of 1 day: EID# 121239 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.8 Employee Suspension, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve the suspension of employee without pay. Public Content Suspension of the following employee without pay: EID# 109219 For more information, contact Lee Hale at 833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.9 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Audrey Gray, Niceville High School/Edge Elementary 80hrs Larneetra Jones, Bob Sikes Elementary, .5hrs Jeri Tobias, Richbourg School, 22.5hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.10 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Deleted - Request for School Board direction regarding the 2020 Sales Tax Program, presented by the Superintendent Meeting : Sep 19, 2019 - Workshop Meeting Type : Action, Information Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Sep 19, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Sep 19, 2019 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Program #6, Task Order #2, GMP District-Wide School Security Upgrade Project (Phase 1B, to include Scope Modification previously approved), presented by Dr. Bill Smith, Program Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 19, 2019 - Workshop Meeting Type : Action Preferred Date : Sep 23, 2019 Absolute Date : Sep 23, 2019 Recommended Action : Motion to approve the GMP for Program #6, Task Order #2, District- Wide School Security Upgrade Project (Phase 1B, to include Scope Modification previously approved) in the amount of $8,287,397.00. Approval of this GMP is subject to  receipt of the validation report from Faithful + Gould. Public Content Approval is requested of the GMP for Program #6, Task Order #2 for District-Wide School Security Upgrade Project (Phase 1B, to include Scope Modification previously approved). GMP cost will be $8,072,397. Total project cost (including Pre-GMP) is $8,287,397. Approval of this GMP is subject to receipt of the validation report from Faithful + Gould. Documentation will follow. Please contact Bill Smith for additional information, 689-7158. 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 19, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Sep 19, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 9-23-2019 Out-of-State Student Field Trips.pdf (141 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 19, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Sep 19, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Sep 19, 2019 - Workshop Meeting Type : Information 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Sep 19, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Workshop Meeting : Sep 19, 2019 - Workshop Meeting Type : Information Public Content  NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on September 19, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.2 Public Notice Meeting : Sep 19, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.