Okaloosa County School Board — Workshop Meeting, May 7, 2015 — reading text

Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Recommended Action : Motion to approve Program No. 5, Task Order No. 10, GMP for the Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility and authorization to submit the Notice to Proceed. Public Content RUCKEL MIDDLE SCHOOL LOCKER HALL AND COMMON CAMPUS HEAVY EQUIPMENT SHOP REPLACEMENT ROOFING PROJECT Ruckel Middle School- This project consists of the tear-off and replacement of the Locker Hallway Building Roof to include complete replacement of the metal deck. The new roofs will be the District standard of Modified Bitumen roofing with Poly-Isocyanurate insulation. There are approximately 55 squares of roofing. Heavy Equipment Shop at the Common Campus - This project consists of the tear-off and replacement of approximately 20 squares at the existing roofs located at Buildings 1 and 2 at the Heavy Equipment Shop located at the Common Campus. The new roofs will be the District standard of Modified Bitumen roofing with Poly-Isocyanurate insulation. The total squares for the three (3) roofs is 75 squares. ________________________________________________________________________________________________ The validation, estimate comparison and review letter, has been received from Faithful + Gould and states the cost variance is within a reasonable range. (see attached) File Attachments Faithful + Gould Program TO#10 validation letter & comparison.docx.pdf (57 KB) Program 5, TO#10 GMP.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-13, Niceville High School security surveillance system DVRs, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Fiscal Impact : Yes Dollar Amount : $9,605.94 Budgeted : Yes Budget Source : Board Member Discretionary Funds and school funds Recommended Action : Motion to approve L-3 Task Order No. 2-13, Niceville High School security surveillance system DVRs in the amount of $9,605.94. File Attachments Task Order 2-13 Niceville_signed.pdf (444 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, submitted by the Superintedent of Schools. Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content Out of State Student Trip Requests, submitted by the Superintedent of Schools. File Attachments 5.11.2015 Board Mtg.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Vice-Chairman Meeting : May 7, 2015 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Attorney-Client Session Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2013-CA-3538 against the District on Thursday, May 7, 2015, at 8:15 a.m. The meeting will be conducted at the School District Administration Building, Fort Walton Beach, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 05-07-15 Special Meeting - Attorney Client Session.pdf (7 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 7, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.