Okaloosa County School Board — Workshop Meeting, May 7, 2015

Thursday, May 7, 2015 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : May 7, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : May 7, 2015 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Vice- Chairman Meeting : May 7, 2015 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : May 7, 2015 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Consent item 7.37, Memorandum of Understanding between the School Board of Okaloosa County and Sodexo America, LLC, regarding the Summer Food Service Program for 2015; added as Consent item 7.38, Carl D. Perkins Postsecondary, Section 132,  Entitlement Project Application for 2015-2016. Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Team Okaloosa, State Champions, Division 2 of the Commissioner's Academic Challenge, presented by the Superintendent Meeting : May 7, 2015 - Workshop Meeting Type : Recognition Public Content Team Members Natalie Harris - Choctawhatche High School Sophia Bergmann - Niceville High School Tyler Gaedecke - Niceville High School Matthew Nelson - Niceville High School Ian Kampert - Rocky Bayou Christian School James Sung - Rocky Bayou Christian School Student Observers Jonathan Ingram - Collegiate High School Max Dyell - Collegiate High School Coaches Carol Bernich, District Coordinator of Academic Teams Julie Mosley, Co-Coach - Rocky Bayou Christian School Dr. Mike Mosley, Co-Coach - Rocky Bayou Christian School 3. Visitors Subject : 3.2 Recognition of Choctawhatchee High School Boys Weightlifiting Team, Class 1A State Championship, presented by the Superintendent Meeting : May 7, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of Choctawhatchee High School Boys Weightlifiting Team, Class 1A State Championship, presented by the Superintendent Team Members Nelson Elder Aaron Ojeda Justin Scott Spencer Carr Chris Darby Dustin Whisman Graylon Johnson Coach Addison Kendrick 3. Visitors Subject : 3.3 Recognition of Choctawhatchee High School State Winners in Weightlifting Class 119, 129 and 139, presented by the Superintendent Meeting : May 7, 2015 - Workshop Meeting Type : Recognition Public Content Recognition of three State Winners in Boy's Weightlifitng, Choctaw High School. Nelson Elder, State Winner in the 119 Weight Lifting Class Justin School, State Winner in the 229 Weight Lifting Class Spencer Carr, State Winner in the 139 Wieght Lifiting Class 3. Visitors Subject : 3.4 Okaloosa County High School Students Working Against Tobacco (SWAT) Presentation Meeting : May 7, 2015 - Workshop Meeting Type : Presentation Public Content The Okaloosa County high school SWAT members will present a public service announcement they have created regarding the use of tobacco and e-cigarettes in the schools. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of April 9 - 22, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 7, 2015 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of April 9 - 22, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel April 9 - 22.pdf (17 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of April 9 - 22, 2015, presented by Rita R. Scallan, Chief Financial Officer Meeting : May 7, 2015 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of April 9 - 22, 2015, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel April 9 - 22.pdf (13 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of Student Disciplinary Hearings of April 23, 2015; Minutes of Workshop Meeting of April 23, 2015; and Minutes of Regular Meeting of April 27, 2015, and recommended by the Superintendent for approval Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of April 23, 2015; Minutes of Workshop Meeting of April 23, 2015; and Minutes of Regular Meeting of April 27, 2015. Public Content The minutes of Board meetings must be approved by the Board. File Attachments 4-23-2015 Workshop DRAFT.pdf (167 KB) 4-27-2015 Meeting DRAFT.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Choctawhatchee High School for drones in the amount of $2,002.07, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,002.07 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Choctawhatchee High School for drones in the amount of $2,002.07. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for drones in the amount of $2,002.07. File Attachments Choctaw Drone Quote.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,578.36 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36. File Attachments Choctawhatchee HS - Carpet Quote.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for security surveillance system DVRs in the amount of $5,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for security surveillance system DVRs in the amount of $5,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for security surveillance system DVRs in the amount of $5,000.00. The balance of the cost will be provided by the school. File Attachments Task Order 2-13 Niceville_signed.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for iPads and carts in the amount of $7,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for iPads and carts in the amount of $7,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for iPads and 2 carts in the amount of $7,000.00. The remaining cost will be provided by the school. File Attachments Walker iPads & Cart Quotes.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #7 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,284,379.80 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of March 2015: General Fund $ 901,298.14 Debt Service Funds 0.00 Capital Projects Funds 46,880.89 Other Special Revenue Funds - Federal 333,591.00 Other Special Revenue Funds - Food Service 2,609.77 Total - All Funds $1,284,379.80 File Attachments !B-A 7 - Mar 2015.pdf (1,191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for March 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2015. Public Content The financial statement for the month ending March 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials March 2015.pdf (518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-11-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools and departments periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-05-11.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Department of Juvenile Justice Payroll Calendars for Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Department of Juvenile Justice Payroll Calendars for fiscal year 2015-2016. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that "all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program." Fiscal Year 2015-2016 payroll calendars are based on the school calendar which was approved by the School Board at the April 27, 2015, School Board Meeting. File Attachments DJJ Payroll Calendars FY 2015-2016.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of RFQU 12- Q02 Construction Cost Engineering Consulting Services, presented by Vince Windham, Program Director Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewal of RFQU 12-Q02 Construction  Cost Engineering Consulting Services, effective May 29, 2015 through May 28, 2016, based on fixed pricing for Year 4 of contract. Public Content Request approval to renew RFQU 12-Q02 Construction Cost Engineering Consulting Services, effective May 29, 2015 through May 28, 2016. Contract period and pricing are fixed based on Year 4 of contract terms. The vendor is Faithful + Gould, Inc. Copies of the vendor renewal letter and contract are attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments RENEWAL OF RFQU 12-102.pdf (617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of RFB 13-B05 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $273,000.00 Budgeted : Yes Budget Source :  General Funds, Project 0010, Grounds/Beautification Recommended Action : Motion to approve the renewal of award for RFB 13- B05 Lawn Care Services for Multiple Schools, based on fixed pricing, to Gulf Coast Environmental Contractors, Inc. in the annual estimated amount of $273,000. The contract renewal is effective, July 1, 2015 through June 30, 2017. Public Content Request approval to renewal the award of RFB 13-B05 Lawn Care Services for Multiple Schools, based on fixed pricing, to Gulf Coast Environmental Contractors, Inc. in the annual estimated amount of $273,000. The two (2) year contract renewal is effective, July 1, 2015 through June 30, 2017. Copies of the vendor renewal confirmation letter and original tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFB 13-B05.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of RFP 14-02 Cued Speech Transliterating Services, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting :  May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $71,250.00 Budgeted : Yes Budget Source : Federal Funds, Projects 5475 & 6475, IDEA Part B Recommended Action : Motion to approve the renewal of the award of RFP 14-02 Cued Speech Transliterating Services. Sharon Romero will be paid an estimated 1,425 hours, for a total estimated contract amount of $71,250.00. The contract is effective June 10, 2015 through June 9, 2016. Public Content Request approval of the renewal of the award of RFP 14-02 Cued Speech Transliterating Services. Sharon Romero will be paid an estimated 1,425 hours, for a total estimated contract amount of $71,250.00. The contract is effective June 10, 2015 through June 9, 2016. Funds will be paid from Federal, project 5475 IDEA Part B for the period of June 10, 2015 through June 30, 2015, and project 6475 IDEA Part B for the period of July 1, 2015 through June 9, 2016. Copies of the vendor's renewal confirmation and Award Recommendation are attached. For additional information, please contact Melody Sommers, Program Director, ESE at (850) 833-5899. File Attachments RENWAL OF RFP 14-02.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase: The Leadership and Learning Center, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $47,232.15 Budgeted : Yes Budget Source : General funds, Project 5016, District Instructional Leadership Grant Recommended Action : Motion to approve the purchase from The Leadership and Learning Center in the amount of $47,232.15 to provide Professional Development workshops from January - June 2015. Public Content Request approval of the purchase from The Leadership and Learning Center to provide the following workshops from January - June 2015; Program Evaluation and Consultation, Leaders Developing Leaders Seminar Series, The Instructional Leader, The Collaborative Leader, and The Assessment Leader for a total amount of $47,232.15, which includes all travel expenses. This purchase is exempt under 6A-1.012 (11)(a). Funding will be paid from general funds, project 5016, District Instructional Leadership Grant. A copy of the contract is attached. For additional information, please contact Dr. Diane Kelley, Director, Principal Evaluation & Recruitment at (850) 683-9002. File Attachments THE LEADERSHIP & LEARNING CENTER.pdf (418 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Tag-On Bid: 097-NN06 Two-Way Radios and Accessories, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with The School Board of Miami-Dade on bid #097- NN06 Two-Way Radios and Accessories, Catalog Discount. The contract is effective until December 10, 2015. Public Content Request approval to tag on with The School Board of Miami-Dade on bid #097-NN06 Two-Way Radios and Accessories, Catalog Discount. This is a catalog discount bid offering a fixed percentage off various products from multiple vendors and will be used on an as needed basis. The contract is effective until December 10, 2015. Copies of the board approval and tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments 097-NN06 TWO-WAY RADIOS & ACCESSORIES.pdf (53 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid: ITB 15009- EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Hillsborough County Public Schools on ITB #15009-EST Cosmetology Equipment and Related Supplies. Public Content Request approval to tag on with Hillsborough County Public Schools on ITB #15009-EST Cosmetology Equipment and Related Supplies, based on fixed pricing, to be used on an as needed basis. Funding will vary. The contract is effective until April 21, 2016 and a copy is attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education Program at (850) 833-5876. File Attachments ITB 15009 Tabulation.pdf (552 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 ITB 15-17 Painting Services - Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommneded by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $105,121.00 Budgeted : Yes Budget Source : General Funds, Project 5909 School Maintenance - School Control and Project 5110 Workforce Development (Choice) Recommended Action : Motion to approve the committee's recommendation of award for ITB 15-17 Painting Services - Multiple Schools to multiple vendors for a total award in the amount of $105,121. Public Content Request approval of the committee's recommendation to award ITB 15-17 Painting Services - Multiple Schools to multiple vendors (see attached) for a total award in the amount of $105,121, with the intent for services to be preformed during the summer months. There was no award for Choctawhatchee HS and Lewis School. Funding will be paid from general funds, project 5909 School Maintenance - School Control and project 5110 Workforce Development (Choice). A copy of the tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_15-17.pdf (111 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Service Agreement #15-89 Lisa Rae McKee, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve service agreement #15-89 for Lisa Rae McKee to provide grant writing services for the RESTORE Act Grant/Proposal through the Office of Community Affairs, for a total contract amount not to exceed $2,500. The contract is  effective April 1, 2015 through June 30, 2015. Public Content Request approval of service agreement #15-89 for Lisa Rae McKee to provide grant writing services for the RESTORE Act Grant/Proposal through the Office of Community Affairs that includes the following: 1) development of "homework assignment" guidelines; 2) four (4) RESTORE Act workshops; 3) review submitted proposals; 4) coordinate proposal revisions; 5) submission of proposals to School Board; 6) coordinate proposal revisions; 7) preparation assistance for presentations The Provider will be paid $50.00 per hour for a maximum of fifty (50) hours, for a total contract amount not to exceed $2,500. Funding will be paid from general funds and the contract is effective April 1, 2015 through June 30, 2015. For additional assistance, please contact Henry Kelley, Director of Community Affairs at (850) 833-5888. File Attachments SA# 15-89.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Service Agreement #15-90 Lisa Rae McKee, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve service agreement #15-90 Lisa Rae McKee to provide grant writing services for the DODEA Grant/Proposal through the Office of Community Affairs, for a total contract amount not to exceed $2,500. The contract is effective April 11, 2015 through May 5, 2015. Public Content Request approval of service agreement #15-90 for Lisa Rae McKee to provided grant writing services for the DODEA Grant/Proposal through the Office of Community Affairs that includes the following: 1) develop project extract and identification of potential partners; 2) prepare documentation and paperwork; 3) coordinate necessary revisions to proposals; 4) submission of proposals to the School Board; 5) coordinate necessary revisions to proposals; 6) meet with OCDS ESE Department and partners The Provider will be paid $50.00 per hour for a maximum of fifty (50) hours, for a total contract amount not to exceed $2,500.00. Funding will be paid from general funds and the contract is effective April 11, 2015 through May 5, 2015. For additional assistance, please contact Henry Kelley, Director of Community Affairs at (850) 833-5888. File Attachments SA# 15-90.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Personnel recommendations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and educational support positions or hired for substitute positions. File Attachments May 11, 2015 Ed Support Board Report.pdf (40 KB) May 11, 2015 Instructional Board Report.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Employment Separations, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsMay11th2015 (2).pdf (49 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Leave Without Pay, presented by Stacie Smith, Assistant Superintendent of Human Resources, and  recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent of Human Resources, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Donna Bartolo, Teacher Evaluation, 3.0 hours Vivian Griffin, Destin Middle, 75.0 hours Leonard Smith, Walker Elementary, 6.0 hours Michael Mitchell, Custodial Services, 63.0 hours Mark Smith, Custodial Services, 10.5 hours Elaine Salas, Exceptional Student Education, 5.5 hours Laura Tipton, Baker School, 75.0 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 School Volunteer Lists, prsented by Henry Kelley, Program Director, Community Affairs, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Volunteer Lists as presented. Public Content Attached are School Volunteer Approval Requests from various schools for School Board approval. A sexual offender and predator screening has been conducted through the Florida Department of Law Enforcement on each name. File Attachments April Volunteers.pdf (1,945 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Renewal of Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida, presented by Rick Norris,  Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Absolute Date : Jun 01, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Food Service Agreement between the School Board of Okaloosa County and the American Red Cross of Northwest Florida. Public Content The Agreement sets forth the terms and conditions upon which Red Cross retains School Board to prepare breakfast, lunch, and dinner meals to be consumed at Okaloosa County Hurricane Risk Shelters or in support of mobile feeding as approved by the Red Cross and agreed upon by the School Board. The term of this agreement is one (1) year, commencing on June 1, 2015 and continuing until May 31, 2016 and is subject to renewal annually upon mutual agreement of the parties, unless terminated earlier as hereinafter provided. This agreement may be terminated upon 30 days written notice by either party. Red Cross shall pay School Board. Meals may be billed at the cost of non-government commodity food and supply cost plus labor, not to exceed six dollars and fifty cents per prepared meal. *See attached for Food Service Agreement between Red Cross of Northwest Florida and The School Board of Okaloosa County, Florida. File Attachments Red Cross Hurricane Feeding Agreement.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc., presented by Rick Norris, Specialist for Food Services, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Absolute Date : Jul 01, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the School Food Service Agreement between the School Board of Okaloosa County and AMI Kids Emerald Coast, Inc. Public Content The purpose of this agreement is to furnish food service for the Okaloosa County School District's school calendar year 2015-2016 to AMI Kids Emerald Coast,Inc. This agreement enlists Okaloosa County School District to provide meals that meet the minimum meal pattern requirements to AMI Kids Emerald Coast Inc. Rates are $3.25 per meal to be picked up by AMI Kids. This agreement shall be effective as of July 1, 2015 to June 30, 2016. * Please see attached for agreement File Attachments AMIKids School Food Service Agreement 2015-2016.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Revised Florida Department of Education Digital Classroom Grant application, presented by Eric Mitchell, Director of Instructional Technology, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Revised Florida Department of Education Digital Classroom Grant Application. Public Content The purpose of this grant is to provide resources to support Professional Development Digital Learning within the District. File Attachments Digital Learning Grant - Amendment # 2.pdf (22 KB) Digital Learning Grant - Amendment #2 - Budget Narrative.pdf (28 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.30 Exempted Purchase: Virtual Instruction Provider Agreement between the School Board of Okaloosa County, Florida and Edgenuity, Inc., presented by Christy Corbin, Assistant Principal, Okaloosa On-Line, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Virtual Instruction Provider Agreement between the School Board of Okaloosa County and Edgenuity, Inc. Public Content The district is seeking to use Edgenuity coursework in Okaloosa Online for the 2015-2016 school year. This is an exempted purchase under 6A-1.012(11)(b). For additional information please contact Steve Horton at 689-7184 or Christy Corbin at 689-2043. File Attachments zOkaloosa County School Board VIP + Attachments A, B, C + D 04 29 2015 revised by S. Horton - jz to sh.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.31 ITC Agreement between the School Board of Okaloosa County and Certification Partners, LLC., presented by April Branscome, Specialist, Career & Technical Education, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the ITC Agreement between the School Board of Okaloosa County and Certification Partners, LLC. Public Content Provides the district the ability to purchase specific certification tests that lead to Digital Tools Certificates for middle school students. For additional information please contact Steve Horton at 689-7184 or April Branscome at 833-5858. File Attachments The School Board of Okaloosa County Florida ICT Agreement School District update 4-29-15.doc (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.32 Amendment No. 1 to Antenna Site License Agreement between the School Board of Okaloosa County and Clear Wireless, LLC, presented by Eric Mitchell, Director of Instructional Technology, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Amendment No. 1 to Antenna Site License Agreement between the School Board of Okaloosa County and Clear Wireless, LLC, to extend the term of the agreement. Public Content The Antenna Site License Agreement – a part of the Educational Broadband Service Long-Term De Facto Lease Agreement – covers the inventory of equipment located within the OCSD that is owned by Clear Wireless LLC, and the maintenance responsibility of that equipment by Clear Wireless LLC. The original Antenna Site License Agreement expired on May 11, 2014. The approval of Amendment No. 1 establishes that the expiration of the Antenna Site License Agreement coincides with the expiration of the total Long-term Agreement (not previously the case). That Agreement expiration is February 12, 2021, with one additional renewal term of 5 years. For additional information, please contact Paul McNeeley, ITV Coordinator, at 833-3537. File Attachments Amendment No. 1 Antenna Site License Agreement.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.33 Memorandum of Understanding between the School Board of Okaloosa County and the Florida Endowment Foundation for Florida's Graduates, Inc., for the Jobs for Florida's Graduates Program at Choctawhatchee High School, Crestview High School, and Fort Walton Beach High School, presented by Sheila Lightbourne, Director of Secondary Education, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $150,000.00 Recommended Action : Motion to approve the Memorandum of Understanding between the School Board of Okaloosa County and the Florida Endowment Foundation for Florida's Graduates, Inc., for the Jobs for Florida's Graduates Program at Choctawhatchee High School, Crestview High School, and Fort Walton Beach High School. Public Content The Florida Endowment Foundation for Florida’s Graduates, Inc has awarded Choctawhatchee High School, Crestview High School and Fort Walton Beach High School a grant of $50,000 each to establish a one of a kind program for students of military families. This program will consist of an elective course focusing on college and career readiness, guest speakers, field trips and community service opportunities. File Attachments FWBHS JFG MOU.pdf (457 KB) Choctaw JFG MOU.pdf (461 KB) Crestview JFG MOU.pdf (455 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.34 Title X Grant Application 3-Year Renewal, presented by Dr. Sandy Arteaga, Title I Specialist and Title X Liaison, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,000.00 Budget Source : Title X Recommended Action : Motion to approve Title X 3- year renewal grant application. Public Content Application for the 2015-2018 Title X Grant. This grant allows us to provide assistance to students who are eligible and identified as homeless. We are able to provide supplies, books, transportation from homeless shelters or anywhere to their school of origin, etc. File Attachments TITLE X GRANT renew 15-18-05012015144357.pdf (1,850 KB) Title X Grant-15-16-DOE101 5-1-15 Budget Narrative.pdf (21 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.35 Increase in high school football game admission prices, presented by the high school principals and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Recommended Action : Motion to approve the increase of $1.00 in high school football game admission prices for students and adults effective the 2015-2016 school year. Public Content The principals of Choctawhatchee, Crestview, Fort Walton Beach, and Niceville High Schools have requested an increase of $1.00 in general football game admission prices for students and adults. Beginning in the 2015-2016 school year, student admission prices will be $5.00 each and adult admission prices will be $7.00 each. The Superintendent is recommending the increase in admission prices. File Attachments Choctaw HS request for increase in general admission.football 2015.pdf (421 KB) Niceville HS request for increase in general admission.football 2015.pdf (327 KB) Crestview HS request for increase in general admission.football 2015.pdf (374 KB) FWBH request for increase in general admission.football 2015.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.36 Request to advertise a public hearing for revision of School Board Policy 11-20 Tobacco Products on School Board Property, presented by Teri Schroeder, Program Director, Student Intervention Services, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for revision of School Board Policy 11-20 Tobacco Products on School Board Property. Public Content A public hearing will be held to receive public input and consider approval of revisions to current School Board Policy 11-20 Tobacco Products on School Board Property. File Attachments 11-20 Tobacco Products on School Board Property-Revised.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.37 Memorandum of Understanding between the School Board of Okaloosa County and Sodexo America, LLC, regarding the Summer Food Service Program for 2015, presented by Rick Norris, Specialist, School Food Services, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Memorandum of Agreement between the School Board of Okaloosa County and Sodexo America, LLC, regarding the Summer Food Service Program for 2015. Public Content This MOU establishes the agreement between the Board and Sodexo for the district to operate its own Summer Food Service Program for 2015 due to the transition between food service vendors. File Attachments MEMORANDUM OF UNDERSTANDING May 2015-summer food program.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.38 Carl D. Perkins Postsecondary, Section 132, Entitlement Project Application for 2015-2016, presented by Jerry Sansom, Principal, CHOICE High School and Technical Center, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Dollar Amount : $69,818.00 Budget Source : Project Funds Recommended Action : Motion to approve the Carl D. Perkins Postsecondary, Section 132, Entitlement Project Application for 2015-2016. File Attachments Carl Perkins Postsecondary Application 2015-2016.pdf (50 KB) Carl Perkins Postsecondary Narrative 2015-16.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : May 7, 2015 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 10, GMP for Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Recommended Action : Motion to approve Program No. 5, Task Order No. 10, GMP for the Roof Replacement Projects at Ruckel Middle School and the Heavy Equipment Shop at the South Transportation Facility and authorization to submit the Notice to Proceed. Public Content RUCKEL MIDDLE SCHOOL LOCKER HALL AND COMMON CAMPUS HEAVY EQUIPMENT SHOP REPLACEMENT ROOFING PROJECT Ruckel Middle School- This project consists of the tear-off and replacement of the Locker Hallway Building Roof to include complete replacement of the metal deck. The new roofs will be the District standard of Modified Bitumen roofing with Poly-Isocyanurate insulation. There are approximately 55 squares of roofing. Heavy Equipment Shop at the Common Campus - This project consists of the tear-off and replacement of approximately 20 squares at the existing roofs located at Buildings 1 and 2 at the Heavy Equipment Shop located at the Common Campus. The new roofs will be the District standard of Modified Bitumen roofing with Poly-Isocyanurate insulation. The total squares for the three (3) roofs is 75 squares. ________________________________________________________________________________________________ The validation, estimate comparison and review letter, has been received from Faithful + Gould and states the cost variance is within a reasonable range. (see attached) File Attachments Faithful + Gould Program TO#10 validation letter & comparison.docx.pdf (57 KB) Program 5, TO#10 GMP.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 10. Information Technology Seat Management Contract Subject : 10.1 L-3 Task Order No. 2-13, Niceville High School security surveillance system DVRs, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action Preferred Date : May 11, 2015 Absolute Date : May 11, 2015 Fiscal Impact : Yes Dollar Amount : $9,605.94 Budgeted : Yes Budget Source : Board Member Discretionary Funds and school funds Recommended Action : Motion to approve L-3 Task Order No. 2-13, Niceville High School security surveillance system DVRs in the amount of $9,605.94. File Attachments Task Order 2-13 Niceville_signed.pdf (444 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out of State Student Trip Requests, submitted by the Superintedent of Schools. Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content Out of State Student Trip Requests, submitted by the Superintedent of Schools. File Attachments 5.11.2015 Board Mtg.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : May 7, 2015 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Vice-Chairman Meeting : May 7, 2015 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Attorney-Client Session Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss issues relating to pending litigation in Okaloosa County Circuit Court Case Number 2013-CA-3538 against the District on Thursday, May 7, 2015, at 8:15 a.m. The meeting will be conducted at the School District Administration Building, Fort Walton Beach, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 05-07-15 Special Meeting - Attorney Client Session.pdf (7 KB) 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 7, 2015, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Public Notice Meeting : May 7, 2015 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110.