Okaloosa County School Board — Workshop Meeting, May 7, 2015 — reading text

Outlay Funds to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,578.36 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Choctawhatchee High School for carpet in the auditorium in the amount of $7,578.36. File Attachments Choctawhatchee HS - Carpet Quote.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for security surveillance system DVRs in the amount of $5,000.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Niceville High School for security surveillance system DVRs in the amount of $5,000.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Niceville High School for security surveillance system DVRs in the amount of $5,000.00. The balance of the cost will be provided by the school. File Attachments Task Order 2-13 Niceville_signed.pdf (440 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for iPads and carts in the amount of $7,000.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,000.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Walker Elementary School for iPads and carts in the amount of $7,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Walker Elementary School for iPads and 2 carts in the amount of $7,000.00. The remaining cost will be provided by the school. File Attachments Walker iPads & Cart Quotes.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #7 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,284,379.80 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of March 2015: General Fund $ 901,298.14 Debt Service Funds 0.00 Capital Projects Funds 46,880.89 Other Special Revenue Funds - Federal 333,591.00 Other Special Revenue Funds - Food Service 2,609.77 Total - All Funds $1,284,379.80 File Attachments !B-A 7 - Mar 2015.pdf (1,191 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for March 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2015. Public Content The financial statement for the month ending March 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials March 2015.pdf (518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 7, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-11-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's