Okaloosa County School Board — Workshop Meeting, June 4, 2015 — reading text

been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 3 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center for remodeling of the student auditorium in the amount of $4,897.00, presented by Rodney Walker and recommended by the Superintendent for approval. Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,897.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to CHOICE High School and Technical Center for remodeling of the student auditorium in the amount of $4,897.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to CHOICE High School and Technical Center for remodeling of the student auditorium in the amount of $4,897.00. File Attachments choice student auditorium-05282015153608.pdf (7 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $64,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-06-08.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-8-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2015 Absolute Date : Jun 08, 2015 Fiscal Impact : Yes Dollar Amount : $2,691.70 Budgeted : Yes Budget Source : Accounting Department Budget Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2015-2016. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. Again this year, The School Board of Seminole County has not increased their cost of services, which were based upon the percent of ESE FTE appropriated during the Fiscal Year 2010-2011. The cost includes office operations, clerical and administrative processing, consultation and technical assistance during the contract which begins July 1, 2015 through June 30, 2016. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, presented by Jay McInnis, Transportation Director, and recommended by the Superintendent for approval. Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Motor Vehicle Lease for Disaster Transportation Services between the School Board of Okaloosa County and Belvedere Commons of Fort Walton Beach, effective August 1, 2015 through July 31, 2016. Public Content This Motor Vehicle Lease for Disaster Transportation Services provides the terms and conditions for Belvedere Commons of Fort Walton Beach to lease one motor vehicle during times of disaster when the their facilities must be vacated. The vehicle shall be a sixty-five (65) passenger school bus selected by the School District's transportation director or designee. Belvedere Commons of Fort Walton Beach will pay $70 per day for the vehicle for each day the vehicle is in their possession plus $1.35 per mile for all mileage that the vehicle is driven from the point of delivery to the return site. This lease will commence on August 1, 2015 and terminate on July 31, 2016. File Attachments Motor Vehicle Lease - Belvedere Commons.pdf (1,651 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of the Lease Extension Agreement between the School Board of Okaloosa County and Northwest Florida Visionnaires, Inc., presented by Dr. Bill Smith, Director of Facilities, and reommended by the Superintendent for approval. Meeting : Jun 4, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 08, 2015 Absolute Date : Jun 08, 2015 Recommended Action : Motion to