Okaloosa County School Board — Workshop Meeting, February 23, 2017 — reading text

The purchase is being made from a previously approved tag-on bid RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through the Clay County BOCC. Funding will be paid from Capital Funds, Project 2389 Kenwood ADA Playground. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase: Mohawk Resources LTD, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,225.63 Budgeted : Yes Budget Source : Federal Funds, Project 7422 , Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of shop equipment  in the amount of $28,225.63 for Crestview High School. Public Content Request approval to purchase shop equipment in the amount of $28,225.63 for Crestview High School. Equipment will be purchased from Mohawk Resources LTD through authorized dealer Hunter Engineering Company from NJPA Contract #061015-MRL. Funding will be paid from Federal Funds, Project 7422, Carl Perkins-Secondary ED S131 and a copy of the quote is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments MOHAWK QUOTE.pdf (238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: SWC-711MB Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to Volusia County bid  SWC-711MB Cafeteria Equipment, Large. Public Content Request approval to tag on with Volusia County bid SWC-711MB Cafeteria Equipment, Large. Prices are based on fixed discounts and equipment will be purchased as needed. Funds will be paid from Federal, Project 3510 SFS Contract Exclusions. The contract is effective through 2/10/19 and a copy of the tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON SWC-711MB CAFETERIA EQUIPMENT-VOLUSIA CO.pdf (1,358 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Learning.com, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,400.00 Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the purchase of software licenses  from Learning.com in the amount of $61,400.00. Public Content Request approval for MIS to purchase software licenses from Learning.com in the amount of $61,400. This purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 5150 Digital Classrooms. Copies of the quote and Amendment to Sales Order and User Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments LEARNING.COM QUOTE AND AMENDMENT.pdf (434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source :  General Funds, Project 5054 AP Bonuses/Exams and Project 5053 AICE Bonuses/ Exams Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. These purchases are exempted under 6A-1.012(11)(b). Each school has provided their funding source(s). A copy of the AICE/AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AICE & AP 2017.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2017-2018 school year, presented by Wanda Avery, Assistant Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting :  Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by Okaloosa STEMM Academy to waive the daily planning period requirement for the 2017-2018 school year. File Attachments Request to waive the daily planning period requirement for the 2017 2018 SY for school board.pdf (55 KB) 2017_02_16_07_42_10.pdf (176 KB) Checklist for Waiver Process 2017 2018.pdf (37 KB) OCEA approval of waiver 2017.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2017 Absolute Date : Feb 27, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a public hearing for adoption of a revised job description for