Okaloosa County School Board — Workshop Meeting, February 23, 2017

Thursday, February 23, 2017 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 23, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Personnel Appointments Subject : 5.1 Appointment of Stephen Anderson to the position of Program Director, School Food Service, recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Stephen Anderson to the position of Program Director, School Food Service, recommended by the Superintendent for approval. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of January 26 - February 8, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 23, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 26 - February 8, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 26 - Feb 8.pdf (18 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of January 26 - February 8, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 23, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 26 - February 8, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 26 - Feb 8.pdf (15 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Report on Real Appeal Program, presented by Lisa Sundy, Insurance Ombudsman, Risk Management Meeting : Feb 23, 2017 - Workshop Meeting Type : Information Public Content Announcement and information about UnitedHealthcare's Real Appeal individualized web-based nutrition and exercise program, free to members and covered adult dependents. File Attachments Real Appeal Flyer.pdf (445 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of a scriveners error correction to the Minutes of the Special Meeting of January 12, 2017; Minutes of the Workshop Meeting of February 9, 2017; Minutes of the Student Disciplinary Hearing of February 13, 2017; Minutes of the Regular Meeting of February 13, 2017, recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve a scriveners error correction to the Minutes of the Special Meeting of January 12, 2017; the Minutes of the Workshop Meeting of February 9, 2017; Minutes of the Student Disciplinary Hearing of February 13, 2017; Minutes of the Regular Meeting of February 13, 2017. File Attachments 1-12-2017 Atty Client.pdf (235 KB) 2-9-2017 Workshop DRAFT.pdf (170 KB) 2-13-2017 Meeting DRAFT.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a fence project in the amount of $6,556.00, presented by Rodney L. Walker and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,556.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Fort Walton Beach High School for a fence project in the amount of $6,556.00. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for a fence project in the amount of $6,556.00. File Attachments FWBHS - Quote Fence Project-Harris Fence.pdf (48 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-27-17_.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2017 Absolute Date : Feb 27, 2017 Fiscal Impact : Yes Dollar Amount : $4,730.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-02-27.pdf (219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for January 2017, totaling $15,602,531.42; and Bank Transfers for January 2017, totaling $35,140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,602,531.42, and Bank Transfers in the amount of $35,140,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2017, totaling $15,602,531.42; and Bank Transfers for January 2017, totaling $35,140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 07 - MIS 3478 - Warrant Register - January 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. Public Content Request approval to renew the tag-on bid #13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. This contract is based on fixed prices and will be used on an as needed basis. Funding will be paid by individual purchasing schools or departments. The renewal is effective through 2/10/2018. Copies of the renewal document and original tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF RFP 13-14-8.pdf (1,010 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the award of ITB 17-01 Fuels: Gasoline and Diesel to James Rivers Solutions for the purchase of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. Public Content Request approval to award ITB 17-01 Fuels: Gasoline and Diesel to James Rivers Solutions for the purchase of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. Funding will be provided by General Funds. The contract is effective from March 12, 2017 through March 11, 2019. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 17-01.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of ITB 16-04: Network Infrastructure Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the renewal of award for ITB 16-04 Network Infrastructure Equipment E-Rate. Public Content Request approval to renew the award for ITB 16-04 Network Infrastructure Equipment E-Rate. The awarded vendor is PC Solutions & Integration, Inc., based on fixed pricing. Services will be used on an as needed basis and will be paid from General Funds, Project 5150 Digital Classrooms. Copies of the vendor renewal confirmation letter and original tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Amendment to Tag-On Bid Purchase: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,069.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the change order request from Williams Scotsman for the purchase of an IT Modular Building for Ruckel Middle School in the amount of $9,069.00. Public Content Request approval to increase the size of the IT Modular Building being purchased by Ruckel Middle School from Williams Scotsman. The original purchase was approved by the School Board on January 17th (Agenda item # 7.17). An additional cost of $9,069 will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the Change Order is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments Williams Scotasman Change Order.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,890.99 Budgeted : Yes Budget Source : Capital Funds, Project 2389 Kenwood ADA Playground Recommended Action : Motion to approve the purchase of playground equipment for Kenwood Elementary School in the amount of $74,890.99 from Playmore Recreational Products & Services. Public Content Request approval of the purchase of playground equipment for Kenwood Elementary School in the amount of $74,890.99 from Playmore Recreational Products & Services. The purchase is being made from a previously approved tag-on bid RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through the Clay County BOCC. Funding will be paid from Capital Funds, Project 2389 Kenwood ADA Playground. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (83 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase: Mohawk Resources LTD, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,225.63 Budgeted : Yes Budget Source : Federal Funds, Project 7422 , Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of shop equipment  in the amount of $28,225.63 for Crestview High School. Public Content Request approval to purchase shop equipment in the amount of $28,225.63 for Crestview High School. Equipment will be purchased from Mohawk Resources LTD through authorized dealer Hunter Engineering Company from NJPA Contract #061015-MRL. Funding will be paid from Federal Funds, Project 7422, Carl Perkins-Secondary ED S131 and a copy of the quote is attached. For additional information, please contact Dexter Day, Principal, Crestview High School at (850) 689-7177. File Attachments MOHAWK QUOTE.pdf (238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: SWC-711MB Cafeteria Equipment, Large, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to Volusia County bid  SWC-711MB Cafeteria Equipment, Large. Public Content Request approval to tag on with Volusia County bid SWC-711MB Cafeteria Equipment, Large. Prices are based on fixed discounts and equipment will be purchased as needed. Funds will be paid from Federal, Project 3510 SFS Contract Exclusions. The contract is effective through 2/10/19 and a copy of the tabulation is attached. For additional information, please contact Richard D. Norris, Specialist, School Food Service at (850) 301-3020. File Attachments TAG-ON SWC-711MB CAFETERIA EQUIPMENT-VOLUSIA CO.pdf (1,358 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Learning.com, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $61,400.00 Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the purchase of software licenses  from Learning.com in the amount of $61,400.00. Public Content Request approval for MIS to purchase software licenses from Learning.com in the amount of $61,400. This purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 5150 Digital Classrooms. Copies of the quote and Amendment to Sales Order and User Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments LEARNING.COM QUOTE AND AMENDMENT.pdf (434 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase: Estimated Figures for Advanced International Certificate of Education (AICE) Examinations and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source :  General Funds, Project 5054 AP Bonuses/Exams and Project 5053 AICE Bonuses/ Exams Recommended Action : Motion to approve the purchase of examinations for the estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for the estimated number of students who will participate in AICE and AP testing. The total is based on an estimated number of participants. These purchases are exempted under 6A-1.012(11)(b). Each school has provided their funding source(s). A copy of the AICE/AP spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AICE & AP 2017.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Waiver of the OCEA Master Contract requested by the Okaloosa STEMM Academy to waive the daily planning period requirement for the 2017-2018 school year, presented by Wanda Avery, Assistant Principal, Okaloosa STEMM Academy, and recommended by the Superintendent for approval. Meeting :  Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the waiver of the OCEA Master Contract requested by Okaloosa STEMM Academy to waive the daily planning period requirement for the 2017-2018 school year. File Attachments Request to waive the daily planning period requirement for the 2017 2018 SY for school board.pdf (55 KB) 2017_02_16_07_42_10.pdf (176 KB) Checklist for Waiver Process 2017 2018.pdf (37 KB) OCEA approval of waiver 2017.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 27, 2017 Absolute Date : Feb 27, 2017 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Request to advertise a public hearing for adoption of a revised job description for School Principal, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for School Principal. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of School Principal. The job description has been updated under the Minimum Eligibility Requirements to include the addition of three years of experience in school- based or district administration for all School Principals. Holding a valid certificate for Educational Leadership has also been added to the minimum requirements. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments School Principal.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Request to advertise a public hearing for adoption of a revised job description for Assistant Principal I, presented by Lindsay Maxey, Specialist,Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Assistant Principal I. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Assistant Principal I. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assistant Principal I-Admin & Stud.pdf (69 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Request to advertise a public hearing for adoption of a revised job description for Assistant Principal II, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Assistant Principal II. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Assistant Principal II. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assistant Principal II-Admin & Stud.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Request to advertise a public hearing for adoption of a revised job description of Assistant Principal in charge of Program/Center, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize the advertisement of a public hearing for adoption of a revised job description for Assistant Principal in charge of Program/Center. Public Content Approval is being requested to advertise a public hearing for adoption of a revised job description for the position of Assistant Principal in charge of Program/Center. The job description has been updated under the Minimum Eligibility Requirements to include the addition of Educational Administration as a certification coverage area for Assistant Principals. The phrase "public school education" has been added to further specify the type of experience required. The remaining revisions have been made to reflect current OCSD job description formatting. File Attachments Assist Principal - in charge of Program-Center.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Out-of-Field Report for the 2016-2017 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the list of out-of-field teachers report for the 2016-2017 school year. Public Content The attached list of teachers and administrators who have been placed in classes for which they do not have the required certification. The State requires these teachers be reported to the Board as being out-of-field. File Attachments Board Report for 2-27-2017.pdf (22 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Personnel Recommendations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT FEBRUARY 27, 2017.pdf (136 KB) February 27, 2017 Ed Support Board Report.pdf (210 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Employment Separations, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SeparationsFeb27th2017.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Reinstatement/ Reimbursement of sick leave due to line-of duty illness/ injury/medical examination, presented by Stacie Smith, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the reinstatement/reimbursement of sick leave due to line-of- duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Tamera Jacobson, Destin Elementary, 37.50 hours Amy Holloway, Walker Elementary, 7.50 hours Deloris Cox, Silver Sands, 15.00 hours Solonia Bogar, Eglin Elementary, 75.00 hours Rhonda Ward, Transportation, 12.00 hours Amy Taylor, Silver Sands, 15.00 hours Jeanne Racquier, Wright Elementary, 42.50 hours Jean Porratta, Crestview High, 30.00 hours Olga Patterson, Crestview High, 7.50 hours Jennifer Nelson, Crestview High, 30.00 hours Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Discussion Agenda Subject : 8.1 Items Moved from the Consent Agenda (if any) Meeting : Feb 23, 2017 - Workshop Meeting Type : Action 9. Construction Program/Owner's Representative's Business Subject : 9.1 Approval of the Selection Committee for RFQU 17-01, Construction Cost Engineering Consulting Services, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting :  Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Selection Committee for the purposes of RFQU 17-01 Construction Cost Engineering Consulting Services. Public Content Approval is requested to appoint a Selection Committee for the purposes of RFQU 17-01, Construction Cost Engineering Consulting Services. Pursuant to the State of Florida’s Consultants Competitive Negotiations Act, Section 287.055, Florida Statutes, the School Board of Okaloosa County Florida is accepting “Statements of Qualifications” from qualified firms or individuals for Construction Cost Engineering and Verification Services (”CCE”) for a multi-year program of facility construction including new construction, renovations and roofing projects. The full scope of such consulting services is more fully described in the RFQU. In keeping with past practices the members of the working Constructon Committee listed below have been selected to serve on the RFQU 17-01 selection committee contingent upon approval by the Board: 1. Melissa Thrush, School Board Member 2. Nick Kootsouradis, Assistant Superintendent of Operations 3. Rita Scallan, CFO 4. Steve Bolton, Director of Facilities Planning and Maintenance 5. Bill Smith, Specialist, Custodial Services 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 23, 2017 - Workshop Meeting Type : Information 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 23, 2017 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : Feb 23, 2017 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 2-27-2017 Student Trip Requests.pdf (1,672 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 23, 2017 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject :  13.1 Submission of Peggy Gorday Bruner Award Ballots Meeting : Feb 23, 2017 - Workshop Meeting Type : Procedural 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : Feb 23, 2017 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Hearing Subject : 14.1 Public Hearing for adoption of revised School Board Policy 6-14 Records and Reports, presented by Lindsay Maxey, Specialist Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve revised School Board Policy 6-14 Records and Reports. Public Content A Public Hearing will be held to receive public input and consider approval of revised School Board Policy 6-14 Records and Reports. Revisions have been made to School Board Policy 06-14 Records and Reports in accordance with the new requirements of the FDLE regarding the proper handling of Criminal History Record Information. The revisions include the definition of Criminal History Record Information, how CHRI will be retained, secured and destroyed, and how violations of this policy will be investigated and disciplined. The policy revisions also contain the requirement for employees with access to CHRI to receive Security Awareness Training. School Board Policy 06-14 with revisions and an excerpt in regards to background checks from Personnel Procedures is attached to this agenda item. File Attachments 6-14 Records and Reports-REDLINED.pdf (7 KB) Personnel Procedures.pdf (23 KB) 14. Public Hearing Subject : 14.2 Public Hearing for adoption of a revised job description for Behavior Analyst, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Behavior Analyst. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Behavior Analyst. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B1 Behavior Analyst.pdf (101 KB) 14. Public Hearing Subject : 14.3 Public Hearing for adoption of a revised job description for Occupational Therapist, presented by Lindsay Maxey, Specialist Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Occupational Therapist. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Occupational Therapist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B5 Occupational Therapist.pdf (127 KB) 14. Public Hearing Subject : 14.4 Public Hearing for adoption of a revised job description for Physical Therapist, presented by Lindsay Maxey, Specialist Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Physical Therapist. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Physical Therapist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B6 Physical Therapist.pdf (129 KB) 14. Public Hearing Subject : 14.5 Public Hearing for adoption of a revised job description for Speech and Language Pathologist, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for Speech and Language Pathologist. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for Speech and Language Pathologist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments B10 Speech-Language Pathologist.pdf (126 KB) 14. Public Hearing Subject : 14.6 Public Hearing for adoption of a revised job description for School Psychologist, presented by Lindsay Maxey, Specialist, Human Resources, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the revised job description for School Psychologist. Public Content A Public Hearing will be held to receive public input and consider approval of a revised job description for School Psychologist. The job description has been updated under duties and responsibilities to include accurate record keeping for Medicaid documentation. The job description has also been updated to reflect current OCSD job description formatting. File Attachments E5 School Psychologist.pdf (99 KB) 15. Adjournment Subject : 15.1 Adjournment of the meeting by the Chairman Meeting : Feb 23, 2017 - Workshop Meeting Type : 16. Public Notices Subject : 16.1 Notice of Student Disciplinary Hearings Meeting :  Feb 23, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on February 23, 2017, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearings may be closed to the press and public at the request of the parents of the affected student. 16. Public Notices Subject : 16.2 Notice of Workshop Meeting : Feb 23, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on February 23, 2017, beginning at 9:00 a.m. This meeting will be open to the press and public. 16. Public Notices Subject : 16.3 Notice of Public Hearing - 6:15 p.m. Meeting : Feb 23, 2017 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on February 27, 2017, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. The purpose of the Hearing is to receive public input and consider approval of: 1. Revised School Board Policy 06-14 Records and Reports 2. Revised job description Behavior Analyst 3. Revised job description Occupational Therapist 4. Revised job description Physical Therapist 5. Revised job description Speech and Language Pathologist 6. School Psychologist Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at the School District Administration Building at (850) 833-3110 prior to this meeting. 16. Public Notices Subject : 16.4 Public Notice Meeting : Feb 23, 2017 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.