Okaloosa County School Board — Workshop Meeting, February 23, 2017 — reading text

and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for January 2017, totaling $15,602,531.42; and Bank Transfers for January 2017, totaling $35,140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,602,531.42, and Bank Transfers in the amount of $35,140,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2017, totaling $15,602,531.42; and Bank Transfers for January 2017, totaling $35,140,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 07 - MIS 3478 - Warrant Register - January 2017.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Renewal of RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of RFP 13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. Public Content Request approval to renew the tag-on bid #13/14-8 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. This contract is based on fixed prices and will be used on an as needed basis. Funding will be paid by individual purchasing schools or departments. The renewal is effective through 2/10/2018. Copies of the renewal document and original tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF RFP 13-14-8.pdf (1,010 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 ITB 17-01 Fuels: Gasoline and Diesel, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the award of ITB 17-01 Fuels: Gasoline and Diesel to James Rivers Solutions for the purchase of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. Public Content Request approval to award ITB 17-01 Fuels: Gasoline and Diesel to James Rivers Solutions for the purchase of gasoline and diesel fuels on an as needed basis at a fixed fee added to the Oil Price Information Service (OPIS) weekly rack average, Pensacola, Florida PAD 1 Terminal cost per gallon. Funding will be provided by General Funds. The contract is effective from March 12, 2017 through March 11, 2019. A copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB 17-01.pdf (33 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Renewal of ITB 16-04: Network Infrastructure Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150, Digital Classrooms Recommended Action : Motion to approve the renewal of award for ITB 16-04 Network Infrastructure Equipment E-Rate. Public Content Request approval to renew the award for ITB 16-04 Network Infrastructure Equipment E-Rate. The awarded vendor is PC Solutions & Integration, Inc., based on fixed pricing. Services will be used on an as needed basis and will be paid from General Funds, Project 5150 Digital Classrooms. Copies of the vendor renewal confirmation letter and original tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS & Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (705 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Amendment to Tag-On Bid Purchase: Williams Scotsman, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,069.00 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the change order request from Williams Scotsman for the purchase of an IT Modular Building for Ruckel Middle School in the amount of $9,069.00. Public Content Request approval to increase the size of the IT Modular Building being purchased by Ruckel Middle School from Williams Scotsman. The original purchase was approved by the School Board on January 17th (Agenda item # 7.17). An additional cost of $9,069 will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the Change Order is attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments Williams Scotasman Change Order.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 23, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,890.99 Budgeted : Yes Budget Source : Capital Funds, Project 2389 Kenwood ADA Playground Recommended Action : Motion to approve the purchase of playground equipment for Kenwood Elementary School in the amount of $74,890.99 from Playmore Recreational Products & Services. Public Content Request approval of the purchase of playground equipment for Kenwood Elementary School in the amount of $74,890.99 from Playmore Recreational Products & Services.