Okaloosa County School Board — Workshop Meeting, April 18, 2019 — reading text

Request approval for Choctawhatchee High School to purchase computer equipment from Dell in the amount of $25,629.60. The purchase will be made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Michelle Heck, Principal, Choctawhatchee High School at (850) 833-3614. File Attachments DELL QUOTE.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Sole Source Purchase Over $25,000: Yale, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,730.05 Budgeted : Yes Budget Source : Federal Funding, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment in the amount of $41,730.05 from Briggs Equipment, an authorized dealer of Yale. Public Content Request approval for School Food Service to purchase equipment in the amount of $41,730.05 from Briggs Equipment, an authorized dealer of Yale. This is a Sole Source purchase per 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quote and sole source documentation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments BRIGGS EQUIPMENT QUOTE.pdf (155 KB) YALE SOLE SOURCE LETTER.pdf (163 KB) SOLE SOURCE AWARD TAB.pdf (364 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #19-76 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Niceville High School Dance Team Recommended Action : Motion to approve Service Agreement #19-76 Denise Dicharry in the amount of $5,500.00. Public Content Request approval of Service Agreement #19-76 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Niceville High School, in the amount of $5,500.00. The Provider will provide music and music licensing, choreography, costume assistance, technical skills and instruction, and paperwork for competition. The Provider will be paid $137.50 per hour for up to 40 hours, for a total contract amount not to exceed $5,500.00. Funds will be paid from Internal Funds, Niceville High School Dance Team. The contract is effective June 6, 2019 through June 11, 2019. A copy of the agreement is attached. For additional information, please contact Charlie Marello, Principal, Niceville High School at (850) 833-4114. File Attachments SA# 19-76.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Assignment and Assumption Agreement of the TPM Contract from Jacobs/L-3 to Jacobs/Titan, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Approval of the Assignment and Assumption Agreement between the Jacobs/L-3, a joint Venture (Assignor) and Jacobs/Titian Technologies, a joint Venture (Assignee). Public Content This Agreement approval is due to a change in parent companies, L-3 is no longer associated with Titan Facilities and this process is a simple name change. All parties remain the same. The "new" Jacobs/Titan joint Venture is fully licensed by the State of Florida. Please contact Bill Smith for additional information, 689-7890. File Attachments Assignment and Assumption Agreement Jacobs Titan.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 22, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 22, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property List for April 22, 2019 Board Meeting.pdf (295 KB) Surplus Property Food Services list for April 22, 2019 Board Meeting.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Summer Voluntary Pre- Kindergarten Program (VPK) for 2019 presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,700.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2019 Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2019. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include location and dates. Staff training will be provided prior to the program's start. The attachment includes the Summer VPK informational flyer, estimated revenue, budget, Early Learning Coalition portal information, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OESP. A separate contract is no longer required because the summer VPK program was approved on August 18, 2018, as part of the fiscal year 2018-2019 VPK contract. Please contact Debra Haan for additional information at 689-7211. File Attachments 2019 Summer VPK Agenda 2019-04-22.pdf (3,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Destin High School Charter School Application, presented by Sheila Lightbourne, Assistant