Okaloosa County School Board — Workshop Meeting, April 18, 2019

Thursday, April 18, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Apr 18, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 3. Recognitions Subject : 3.1 Recognition of Tania Owens, 2018-2019 Florida Panhandle and Big Bend Region I Outstanding Senior School Volunteer, presented by the Superintendent Meeting : Apr 18, 2019 - Workshop Meeting Type : Recognition Public Content Tania Owens, Wright Elementary School, has been named the 2018-2019 State of Florida Region I Outstanding Senior Volunteer. During her service, 120 Kindergarten students each year directly benefit from her time and tutoring support with MAP related needs. She indirectly impacts 150 more students throughout the school. Although the true number of students she has impacted is truly countless, Wright Elementary School can directly account for over 1,000 students who benefit from her dedication to volunteering and her endless love for helping others. File Attachments Volunteer of the Year Recognition 2019.pdf (105 KB) 3. Recognitions Subject : 3.2 Recognition of Crestview High School Boys Basketball Team, Florida High School Athletic Association Class 7A State Champions 2019, presented by the Superintendent Meeting : Apr 18, 2019 - Workshop Meeting Type : Recognition Public Content Team Roster Chris Basil Mason Cooper Jack Corbin Kyle Jackson Chris Johns Markus Maloy Chase Moulton D’Marcus Purcell Terrence Staples Dallas Stone Devin Voisin Jaden Voisin Head Coach: Greg Watson Assistant Coaches: George Stakley, Dru Emerson, Scott Hull File Attachments Crestview Basketball Res 4-22-19.pdf (156 KB) 3. Recognitions Subject : 3.3 Recognition of the 2018-2019 Kids Tag Art Program Winners, presented by Ben Anderson, Okaloosa County Tax Collector Meeting : Apr 18, 2019 - Workshop Meeting Type : Recognition Public Content The Kids Tag Art Program is a county-wide art project and fundraiser for elementary school art programs in Okaloosa County. All profits generated from the sale of tags benefit each school's art program and helps in providing classroom art supplies. File Attachments 2018-19 KTA Award Winners and Totals.pdf (498 KB) 4. Visitors Subject : 4.1 Drew Espy, All Sports Association - Presentation of donation to Silver Sands School Meeting : Apr 18, 2019 - Workshop Meeting Type : Presentation Public Content Presentation of the donation from Drew Espy, on behalf of the All Sports Association for the Silver Sands School Track Upgrade Self-Help Project. 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 18, 2019 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Foreman, Maintenance, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve the appointment of Jerry Payne to the position of Foreman, Maintenance. 6. Administrative Personnel Appointments Subject : 6.2 Appointment of Specialist, Human Resources Investigations, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Specialist, Human Resources Investigations. 6. Administrative Personnel Appointments Subject : 6.3 Appointment of Director I, Secondary Education, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Thomas (Jeff) Palmer to the position of Director I, Secondary Education. 6. Administrative Personnel Appointments Subject : 6.4 Appointment of Principal, Bruner Middle School, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Gary Massey to the position of Principal, Bruner Middle School 6. Administrative Personnel Appointments Subject : 6.5 Appointment of Principal, Meigs Middle School, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Tracey Lamb to the position of Principal, Meigs Middle School. 6. Administrative Personnel Appointments Subject : 6.6 Appointment of Assistant Principal I, Choctawhatchee High School, recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the appointment of Larry (Brandon) Donaldson to the position of Assistant Principal I, Choctawhatchee High School 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of March 21 - April 3, 2019,  presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 18, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of March 21 - April 3, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel March 21 - April 3.pdf (21 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of March 21 - April 3, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 18, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of March 21 - April 3, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel March 21 - April 3.pdf (19 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the first quarter of 2019, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JANUARY 2019 THRU MARCH 2019.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district of schools at a value less than $5,000 for the first quarter of 2019, January through March. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JAN-MAR 2019.pdf (11 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearing of April 4, 2019; Minutes of Workshop Meeting of April 4, 2019; Minutes of Regular Meeting of April 8, 2019,  recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearing of April 4, 2019; Minutes of Workshop Meeting of April 4, 2019; Minutes of Regular Meeting of April 8, 2019. File Attachments 4-4-2019 Workshop - DRAFT.docx (29 KB) 4-8-2019 Meeting - DRAFT.pdf (259 KB) 4-8-2019 Meeting - DRAFT.pdf (259 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for tables for instruction and testing in the amount of $4,998.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Dollar Amount : $4,998.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for tables for instruction and testing in the amount of $4,998.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for tables for instruction and testing in the amount of $4,998.00. File Attachments FWBHS - Quote - Tables for Instruction and Testing.pdf (82 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $15,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Fiscal Impact : Yes Dollar Amount : $15,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $15,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $15,000.00. The remaining cost will be paid by District 4 School Board Member Capital Outlay Funds and school funds. File Attachments Silver Sands - Quote James Davis Site Prep and Underground Quote.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Appropriation of District 4 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $5,000.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Fiscal Impact : Yes Dollar Amount : $5,000.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve Appropriation of District 4 School Board Member Capital Outlay Funds to Silver Sands School for Self-Help Track Facility Resurface/Upgrade, in the amount of $5,000.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Silver Sands School for Self-Help Track Facility Resurface/Upgrade in the amount of $5,000.00. The remaining cost will be paid by District 2 School Board Member Capital Outlay Funds and school funds. File Attachments Silver Sands - Quote James Davis Site Prep and Underground Quote.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Self-Help Project, Track Resurface/Upgrade at Silver Sands School, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve Self-Help Project, Track Resurface/Upgrade at Silver Sands School in the amount of $43,525.00. Public Content Silver Sands School is requesting the approval of a Self-Help Project to Resurface/Upgrade the track facility. This upgrade would provide an improved area for our students and the Okaloosa County Special Olympics. The funding is being provided through a combination of Board Member Capital Outlay allocations, Silver Sands School internal funds and a donation from All Sports Organization. All Sports Organization donation of $10,000.00 upon Board approval. Mr. Dewey Destin $15,000.00 upon Board approval. Mr. Tim Bryant $5,000.00 upon Board approval. Silver Sands internal account $13,525.00. Attached is the quote for the Self-Help Project from James David Site Prep and Underground, which is based on the School District's Asphalt and Paving Bid ITB 18-12, with a discount of $12,400.00. File Attachments James Davis Site Prep and Underground Quote - Silver Sands Track.pdf (57 KB) Silver Sands Track - Letter to All Sports Association.pdf (84 KB) Silver Sands Track pic 1.jpg (129 KB) Silver Sands Track pic 2.jpg (90 KB) Silver Sands Track pic 3.jpg (98 KB) Silver Sands Track pic 4.jpg (40 KB) Silver Sands track pic 5.jpg (40 KB) Email - Silver Sands Track Project.msg (44 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Self-Help Project, Pole Barn Structure over Batting Cages at Baker School, presented by Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Dollar Amount : $17,811.00 Recommended Action : Motion to approve the Self Help Project for Baker School to construct a Pole Barn structure over the batting cages for the Softball and Baseball Facilities, in the amount of $17,811.00. Public Content Baker School is requesting the approval for a Self-Help Project to construct a Pole Barn structure over the batting cages for both the Softball and Baseball Facilities. This will allow for facility use in the event of inclement weather. It also prolongs the life of the batting cage nets due to the fact that they will stay covered all year. The Softball and baseball teams have worked for over a year raising the funds for this project, and are looking forward to seeing the results of our hard work. File Attachments Baker School Self-Help Project for Batting Cages.pdf (23 KB) Baker School Self-Help Project Proposal for batting cages.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Budget Amendment #7 - Fiscal Year 2018-2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,855,053.34 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #7 - Fiscal Year 2018- 2019. Public Content On September 10, 2018, the School Board adopted the budget for fiscal year 2018-2019. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of March 2019: General Fund $3,747,897.93 Debt Service Funds 0.00 Capital Projects Funds 88,735.98 Other Special Revenue Funds - Federal 9,324.00 Other Special Revenue Funds - Food Service 9,095.43 Total - All Funds $3,855,053.34 File Attachments !BA 07 - Mar 2019.pdf (1,518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Monthly Financial Statement for March 2019 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2019. Public Content The financial statement for the month ending March 31, 2019, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2019-03.pdf (727 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-22-19.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent), Procedural Fiscal Impact : Yes Dollar Amount : $14,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-04-22.pdf (424 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Payroll Warrant Register and Accounts Payable Warrant Register for March 2019, totaling $26,148,960.26; and Bank Transfers for March 2019, totaling $3,145,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $26,148,960.26 and Bank Transfers in the amount of $3,145,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for March 2019, totaling $26,148,960.26; and Bank Transfers for March 2019, totaling $3,145,000.00. File Attachments 09 - MIS 3478 - Warrant Register - March 2019.pdf (546 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Proposed School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2019-2020 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent), Procedural Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the School Operational Support Staffing Grid and School Supplement Grid - Discretionary Budget for fiscal year 2019-2020. Public Content The School Board approved, in fiscal year 2014-2015, a change in school budget allocation methodologies. The District transitioned from a "Site Based Budget Model" to a "Centralized Hybrid Budget Model". The School Board asked the Superintendent to monitor the functionality and practicality of the approved staffing plan and make any necessary recommended changes to the plan annually. The proposed staffing plan for fiscal year 2019-2020 is attached. The net fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2019-2020 which will be presented to the School Board in July, 2019. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Supplements Grid FY 2020 2019-04-15.pdf (82 KB) School Staffing Grid FY 2020 2019-04-17.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 ITB 19-05 Chemicals for Cooling Towers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,116.50 Budgeted : Yes Budget Source : Capital Funds as available Recommended Action : Motion to approve the committee's recommendation to award ITB 19-05  Chemicals for Cooling Towers to Browne Laboratories, Inc. in the amount of $41,116.50. Public Content Request approval of the committee's recommendation to award ITB 19-05 Chemicals for Cooling Towers to Browne Laboratories, Inc. in the amount of $41,116.50, based on fixed pricing. Funding will be paid from Capital funds as available. The contract is effective though April 22, 2022. Copies of the award tabulation, bid document and addendums to the bid document are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB_19-05.pdf (25 KB) ITB 19-05.pdf (1,673 KB) ADDENDUM #1 FOR ITB 19-05.PDF (639 KB) ADDENDUM #2 FOR ITB 19-05.PDF (620 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: ITQ 2540-MST Locker Purchase and Service, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve tagging on to ITQ 2540-MST Locker Purchase and Service through Hillsborough County School. Public Content Request approval to tag on to ITQ 2540-MST Locker Purchase and Service through Hillsborough County Schools. The contract is based on fixed prices and will be used on an as needed basis. The awarded vendor is PHP Locker Company. Funding will vary. The contract is effective May 5, 2019 through May 4, 2020. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITQ 2540 LOCKER PURCHASE AND SERVICE.pdf (880 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid: RFP 16-06 Building Automation Systems, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital and General, various projects Recommended Action : Motion to approve tagging on to RFP 16-06 Building Automation Systems through the Santa Rosa County School District. Public Content Motion to approve tagging on to RFP 16-06 Building Automation Systems through Santa Rosa County School District to provide HVAC System building automation and energy efficiency enhancements district wide. The contract was awarded to multiple vendors, based on fixed pricing and will be used on an as needed basis. The contract is effective through December 6, 2021. A copy of the approved award tabulation is attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments TAG-ON BID-RFP 16-06.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Siemens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $69,025.10 Budgeted : Yes Budget Source : Capital Funds, Project 3335 HVAC Controls Tech Upgrade Recommended Action : Motion to approve the purchase of Desigo Software Upgrade and parts from Siemens in the amount of $69,025.10. Public Content Request approval to purchase Desigo Software Upgrade and parts in the amount of $69,025.10 for HVAC Controls Automation through Siemens. Funds will be paid from Capital Funds, Project 3335 HVAC Controls Tech Upgrade. Copies of the quote and itemized parts list are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments SIEMENS QUOTE INCLUDING ITEMIZED PARTS LIST.pdf (32 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $88,910.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS Recommended Action : Motion to approve the purchase of two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each. Public Content Request approval for School Food Service to purchase two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each for a total of $88,910.00. The vehicles are being purchased from Alan Jay Fleet Sales through Sourcewell Contract #2019-120716- NAF. Funding will be paid from Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments ALAN JAY FLEET SALES.pdf (1,547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,937.28 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS Recommended Action : Motion to approve the purchase of equipment for Wright Elementary from Polar King in the amount of $49,937.28. Public Content Request approval to purchase equipment for Wright Elementary from Polar King in the amount of $49,937.28. The purchase is made through Brevard County Bid #14-B-113 Walk-in Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, Purchasing at (850) 301-3020. File Attachments POLAR KING QUOTE.PDF (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Mohawk, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent), Procedural Fiscal Impact : Yes Dollar Amount : $39,107.06 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the tag-on bid purchase from Mohawk in the amount of $39.107.06. Public Content Request approval for Okaloosa Technical College to purchase floor covering from Mohawk in the amount of $39,107.78. The purchase is being made through State of Florida Alternate Contract 52100000-16-ACS. Funding will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments MOHAWK QUOTE.pdf (844 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: Weatherproofing Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,954.54 Budgeted : Yes Budget Source : Capital Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the quotes from Weatherproofing Technologies, Inc. for roofing repairs in the amount of $27,954.54. Public Content Request approval of the quotes from Weatherproofing Technologies, Inc. for roofing repairs in the amount of $27,954.54, Print Shop $2,680.60, Edwins ES $17,835.05, and Ruckel MS $7,438.89. The quotes are based off pricing from AEPA Contract #017-F Roofing and Related Services. Funding will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments WEATHERPROOFING TECHNOLOGIES QUOTES.PDF (405 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $204,220.82 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from International Restaurant Distributors in the amount of $204,220.82. Public Content Request approval to purchase equipment for various schools and the warehouse from International Restaurant Distributors in the amount of $204,220.82. Purchases are made from tag-on bid SDOC-18-B-073-LH Large Kitchen Equipment through Osceola County Schools. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes and distribution spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments IRD Equipment Purchases.pdf (14 KB) Okaloosa_Warehouse_ Refrigeration_040119_Quote.pdf (1,093 KB) Okaloosa_Warehouse_Hotplate_Gas_With_Stand_040119_Quote.pdf (591 KB) Okaloosa_Wright_ES_Combi_Gas_Quote 040519.pdf (1,799 KB) Okaloosa_Bruner_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Crestview_72x30_SS_Work_Table_W_Drawers_Casters_040419_Quote.pdf (338 KB) Okaloosa_Crestview_HS_Cold_5_Well_Dbl__Side_040119_Quote.pdf (618 KB) Okaloosa_Lewis_Elec_Dbl_Combi_040119_Quote.pdf (1,721 KB) Okaloosa_Meigs_Vulcan_Dbl_Convection_Gas_Quote.pdf (331 KB) Okaloosa_Milk_Coolers_Revised_040219_Quote.pdf (1,635 KB) Okaloosa_Northwood_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Pryor_Cooler_Shelving_040119_Quote.pdf (521 KB) Okaloosa_Silver_Sands_Cold_5_Well_Dbl__Side_040119_Quote.pdf (618 KB) Okaloosa_Silver_Sands_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Silver_Sands_Hot_5_Well_Dbl_Side_040119_Quote.pdf (391 KB) Okaloosa_Warehouse_ Heated_Cabinets_040119_Quote.pdf (560 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,629.60 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $25,629.60 for Choctawhatchee High School. Public Content Request approval for Choctawhatchee High School to purchase computer equipment from Dell in the amount of $25,629.60. The purchase will be made through State of Florida Alternate Contract #43211500-WSCA-15-ACS. Funding will be paid from General Funds, Project 5068 CAPE - Information Technology. A copy of the quote is attached. For additional information, please contact Michelle Heck, Principal, Choctawhatchee High School at (850) 833-3614. File Attachments DELL QUOTE.pdf (56 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Sole Source Purchase Over $25,000: Yale, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,730.05 Budgeted : Yes Budget Source : Federal Funding, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment in the amount of $41,730.05 from Briggs Equipment, an authorized dealer of Yale. Public Content Request approval for School Food Service to purchase equipment in the amount of $41,730.05 from Briggs Equipment, an authorized dealer of Yale. This is a Sole Source purchase per 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quote and sole source documentation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments BRIGGS EQUIPMENT QUOTE.pdf (155 KB) YALE SOLE SOURCE LETTER.pdf (163 KB) SOLE SOURCE AWARD TAB.pdf (364 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.25 Service Agreement #19-76 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $5,500.00 Budgeted : Yes Budget Source : Internal Funds, Niceville High School Dance Team Recommended Action : Motion to approve Service Agreement #19-76 Denise Dicharry in the amount of $5,500.00. Public Content Request approval of Service Agreement #19-76 between Denise Dicharry and The School Board of Okaloosa County, FL, on behalf of Niceville High School, in the amount of $5,500.00. The Provider will provide music and music licensing, choreography, costume assistance, technical skills and instruction, and paperwork for competition. The Provider will be paid $137.50 per hour for up to 40 hours, for a total contract amount not to exceed $5,500.00. Funds will be paid from Internal Funds, Niceville High School Dance Team. The contract is effective June 6, 2019 through June 11, 2019. A copy of the agreement is attached. For additional information, please contact Charlie Marello, Principal, Niceville High School at (850) 833-4114. File Attachments SA# 19-76.PDF (66 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.26 Assignment and Assumption Agreement of the TPM Contract from Jacobs/L-3 to Jacobs/Titan, presented by Dr. Bill Smith, Specialist, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Approval of the Assignment and Assumption Agreement between the Jacobs/L-3, a joint Venture (Assignor) and Jacobs/Titian Technologies, a joint Venture (Assignee). Public Content This Agreement approval is due to a change in parent companies, L-3 is no longer associated with Titan Facilities and this process is a simple name change. All parties remain the same. The "new" Jacobs/Titan joint Venture is fully licensed by the State of Florida. Please contact Bill Smith for additional information, 689-7890. File Attachments Assignment and Assumption Agreement Jacobs Titan.pdf (45 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.27 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated April 22, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated April 22, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159 File Attachments Surplus Property List for April 22, 2019 Board Meeting.pdf (295 KB) Surplus Property Food Services list for April 22, 2019 Board Meeting.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.28 Summer Voluntary Pre- Kindergarten Program (VPK) for 2019 presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $24,700.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2019 Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2019. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include location and dates. Staff training will be provided prior to the program's start. The attachment includes the Summer VPK informational flyer, estimated revenue, budget, Early Learning Coalition portal information, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OESP. A separate contract is no longer required because the summer VPK program was approved on August 18, 2018, as part of the fiscal year 2018-2019 VPK contract. Please contact Debra Haan for additional information at 689-7211. File Attachments 2019 Summer VPK Agenda 2019-04-22.pdf (3,179 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.29 Destin High School Charter School Application, presented by Sheila Lightbourne, Assistant Superintendent, Curriculum, Instruction and Assessment, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent), Procedural Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve the Destin High School Application. Public Content Request approval of the attached Destin High School Application. The Florida Charter School Application Evaluation Instrument is attached for additional information. Please contact Ann Flanagan for additional information, 850-833-6312. File Attachments Destin High School Application submitted 4-5-19.pdf (22,664 KB) Florida Charter School Application Evaluation Instrument.pdf (1,079 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.30 Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and  Okaloosa Counties, submitted by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 23, 2019 Absolute Date : Apr 23, 2019 Fiscal Impact : Yes Budgeted : Yes Budget Source : FDOE Discretionary Project (Escambia County is the fiscal agent) Recommended Action : Motion to approve the Cooperative Agreement between Florida Diagnostic Learning Resource System (FDLRS) FDOE Discretionary Project and Escambia, Santa Rosa, and Okaloosa Counties. Public Content FDLRS Emerald Coast Associate Center is a state funded project which provides diagnostic and learning resources for exceptional students, assists in educational evaluations, and facilitates the provision of instruction and services to exceptional students and their families. These funds benefit Escambia, Santa Rosa, and Okaloosa Counties. The four functions of FDLRS are: Child Find, Human Resource Development, Parent Services and Assistive Technology. The total dollar amount reflects services provided across all three districts. For additional information, please contact Melody Sommer, 833-3164. File Attachments FDLRS Cooperative Agreement 2019-20.pdf (30,703 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.31 Course Adoptions for the 2018 -2019 School Year for Embry Riddle Aeronautical University/Okaloosa Aerospace Academy, presented by JulieAnn Smith, Secondary  Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the attached course adoptions for the 2018-2019 School Year for Embry Riddle Aeronautical University/Okaloosa Aerospace Academy. Public Content Request to adopt the attached course. Course title, course number, credit, requested weighing, and rational for course adoptions and weighing is attached. For additional information, please contact JulieAnn Smith, 833-3106. File Attachments Request for Course Adoption April 22 2019.pdf (189 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 103720 119269 110742 114555 For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.2 Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). EMPLOYEE NAME POSITION LOCATION DROP START DATE Harper, Jonell Secretary Plew ES 6/1/2019 Fernandez, Cesaria Lunchroom Worker School Food Service 4/1/2019 Simmons, Cheryl Paraprofessional Crestview HS 4/1/2019 Slade, Ann (Trenita) Lunchroom Monitor Bruner MS 5/1/2019 For more information, contact Lee Hale at 850-833-5801 9. Superintendent's Human Resources Recommendations Subject : 9.3 Request to advertise a Public Hearing for adoption of a new job description for Director, Exceptional Student Education and Student Services, Curriculum and Instruction, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for adoption of a new job description for  Director, Exceptional Student Education and Student Services. Public Content The request to advertise a Public Hearing for a new job description for Director, Exceptional Student Education and Student Services is needed to provide additional support in the areas of ESE program compliance and oversight. For more information, please contact Lee Hale at 850-833-5801. File Attachments Director - ESE and Student Services.pdf (73 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Request to advertise a Public Hearing for adoption of a revised job description for Assistant Principal I, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended for approval by the Superintendent. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the request to advertise a Public Hearing for a revised job description for Assistant Principal I. Public Content The request to advertise a Public Hearing for a revised job description for Assistant Principal 1 is needed to add the option under terms of service for a 10 month employee. For additional information, please contact Lee Hale, 833-5801. File Attachments Assistant Principal I.pdf (79 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Request to advertise a Public Hearing for adoption of revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel,  presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve Request to advertise a Public Hearing for adoption of revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel. Public Content A Public Hearing will be advertised to receive public input and consider approval on the proposed revised School Board Policy 07-03 Employment Conditions for Educational Support Personnel. Revisions would update the current policy to align the School Board Policy ethical expectations for Educational Support Personnel with the School District's Instructional, Administrative, Managerial and Professional/Technical employees. For additional information, please contact Lee Hale, 833-5801. File Attachments 07-03 - REDLINED 4-11-19.pdf (315 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Cleared certification requirements and issuance of contracts for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to issue contracts to the attached list of teachers who have cleared certification requirements. Public Content The attached list of teachers have cleared their certification requirements and are eligible to receive their contracts for the 2018- 2019 school year. Therefore, it is the recommendation of the Superintendent they receive their contracts. File Attachments Cleared 04-22-2019.pdf (56 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.7 Out-of-Field Report for the 2018- 2019 school year, presented by Karen Peek, Program Director of Professional Services and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's submitted list of out- of-field teachers. Public Content Teachers who are not teaching in their area of certification are considered out-of-field. The attached list of teachers are those teachers who are currently not teaching in their certified area. In order to meet State reporting timelines and hire additional teachers as needed, this report will be a fluid document. Please contact Karen Peek for additional information, 833-5857. File Attachments Out-of-Field Board Approval Report for April 22, 2019.pdf (89 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.8 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired in the instructional and education support positions or hired for substitute positions. For more information, contact Lee Hale at 850-833-5801. File Attachments April 22, 2019 Support Personnel New Hire Board Report.pdf (208 KB) April 22, 2019 Substitute Board Report .pdf (7 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.9 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 22, 2019 Separations Report, Public.pdf (41 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.10 Employee Transfers, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve employee transfers. Public Content The purpose of this item is to present a list of employees who have been transferred in instructional and education support positions. For more information, contact Lindsay Maxey at 850-833-5801. File Attachments April 22, 2019 Transfer Board Report.pdf (216 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.11 Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve the Reinstatement/Reimbursement of sick leave due to line-of duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty. Beth Vaughan, Shalimar Elementary, 2.0 hrs Christine Corthell, Davidson Middle School, 52.5 hrs Christine Alen, Elliot Point Elementary, 43.25 hrs Laerice McCoy, Baker School, 15 hrs Tammy Kerrell, Davidson Middle School, 13.25 hrs For more information, contact Lee Hale at 850-833-5801. 9. Superintendent's Human Resources Recommendations Subject : 9.12 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action Preferred Date : Apr 22, 2019 Absolute Date : Apr 22, 2019 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lindsay Maxey at 850-833-5801. 10. Discussion Agenda Subject : 10.1 Items Moved from the Consent Agenda (if any) Meeting : Apr 18, 2019 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Apr 18, 2019 - Workshop Meeting Type : Action, Information 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 18, 2019 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests approved by the Superintendent Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content The attached list of out-of-state student trip requests have been approved by the Superintendent. File Attachments 4-22-2019 Out-of-State Student Trip Requests.pdf (71 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 18, 2019 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Apr 18, 2019 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Comment Subject : 16.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Apr 18, 2019 - Workshop Meeting Type : Information 18. Adjournment Subject : 18.1 Adjournment of the meeting by the Chairman Meeting : Apr 18, 2019 - Workshop Meeting Type : 19. Public Notices Subject : 19.1 Notice of Attorney-Client Session Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed attorney-client session to discuss a litigation matter pending in the Federal Court for the Northern District of Florida, Case No. 3:18-CV-00453, on Thursday, April 18, 2019, at 8:00 a.m. The meeting will be conducted at the School Board's Central Administrative Complex, in the Training Room, 202 Highway 85 N, Niceville, Florida. The attorney-client portion of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 4-18-2019 Notice - Special Mtg-Atty Client.pdf (279 KB) 19. Public Notices Subject : 19.2 Notice of Student Disciplinary Hearing Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content  NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on April 18, 2019, beginning at 8:45 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. File Attachments 4-18-2019 SDH.pdf (108 KB) 19. Public Notices Subject : 19.3 Notice of Workshop Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on April 18, 2019, beginning at 9:00 a.m. This meeting will be open to the press and public. 19. Public Notices Subject : 19.4 Notice of Special Meeting Meeting : Apr 18, 2019 - Workshop Meeting Type : Public Content The Okaloosa County School Board will have a Special Meeting for the purpose of conducting a closed session to review and discuss recommendations relating to school security systems and plans. The meeting will be conducted at the School Board's Central Administration Complex, in the Conference Room, 202 Highway 85 N, Niceville, Florida. The security systems and plans review and discussion portions of the meeting will be closed to the press and public pursuant to Florida law. File Attachments 4-29-2019 - Notice Special Meeting.pdf (107 KB) 19. Public Notices Subject : 19.5 Public Notice Meeting : Apr 18, 2019 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.