Okaloosa County School Board — Workshop Meeting, April 18, 2019 — reading text

Motion to approve the purchase of two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each. Public Content Request approval for School Food Service to purchase two (2) 2019 Ford Cargo T-250 Refrigerated Vans in the amount of $44,455.00 each for a total of $88,910.00. The vehicles are being purchased from Alan Jay Fleet Sales through Sourcewell Contract #2019-120716- NAF. Funding will be paid from Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments ALAN JAY FLEET SALES.pdf (1,547 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,937.28 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS Recommended Action : Motion to approve the purchase of equipment for Wright Elementary from Polar King in the amount of $49,937.28. Public Content Request approval to purchase equipment for Wright Elementary from Polar King in the amount of $49,937.28. The purchase is made through Brevard County Bid #14-B-113 Walk-in Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS CONTRACT EXCLUSIONS. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, Purchasing at (850) 301-3020. File Attachments POLAR KING QUOTE.PDF (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Mohawk, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent), Procedural Fiscal Impact : Yes Dollar Amount : $39,107.06 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the tag-on bid purchase from Mohawk in the amount of $39.107.06. Public Content Request approval for Okaloosa Technical College to purchase floor covering from Mohawk in the amount of $39,107.78. The purchase is being made through State of Florida Alternate Contract 52100000-16-ACS. Funding will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College/Choice High School at (850) 833-3500. File Attachments MOHAWK QUOTE.pdf (844 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid Purchase Over $25,000: Weatherproofing Technologies, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,954.54 Budgeted : Yes Budget Source : Capital Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the quotes from Weatherproofing Technologies, Inc. for roofing repairs in the amount of $27,954.54. Public Content Request approval of the quotes from Weatherproofing Technologies, Inc. for roofing repairs in the amount of $27,954.54, Print Shop $2,680.60, Edwins ES $17,835.05, and Ruckel MS $7,438.89. The quotes are based off pricing from AEPA Contract #017-F Roofing and Related Services. Funding will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Director, Maintenance at (850) 689-7159. File Attachments WEATHERPROOFING TECHNOLOGIES QUOTES.PDF (405 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $204,220.82 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from International Restaurant Distributors in the amount of $204,220.82. Public Content Request approval to purchase equipment for various schools and the warehouse from International Restaurant Distributors in the amount of $204,220.82. Purchases are made from tag-on bid SDOC-18-B-073-LH Large Kitchen Equipment through Osceola County Schools. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes and distribution spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments IRD Equipment Purchases.pdf (14 KB) Okaloosa_Warehouse_ Refrigeration_040119_Quote.pdf (1,093 KB) Okaloosa_Warehouse_Hotplate_Gas_With_Stand_040119_Quote.pdf (591 KB) Okaloosa_Wright_ES_Combi_Gas_Quote 040519.pdf (1,799 KB) Okaloosa_Bruner_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Crestview_72x30_SS_Work_Table_W_Drawers_Casters_040419_Quote.pdf (338 KB) Okaloosa_Crestview_HS_Cold_5_Well_Dbl__Side_040119_Quote.pdf (618 KB) Okaloosa_Lewis_Elec_Dbl_Combi_040119_Quote.pdf (1,721 KB) Okaloosa_Meigs_Vulcan_Dbl_Convection_Gas_Quote.pdf (331 KB) Okaloosa_Milk_Coolers_Revised_040219_Quote.pdf (1,635 KB) Okaloosa_Northwood_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Pryor_Cooler_Shelving_040119_Quote.pdf (521 KB) Okaloosa_Silver_Sands_Cold_5_Well_Dbl__Side_040119_Quote.pdf (618 KB) Okaloosa_Silver_Sands_Combi_208V_60_3_040119_Quote.pdf (6,796 KB) Okaloosa_Silver_Sands_Hot_5_Well_Dbl_Side_040119_Quote.pdf (391 KB) Okaloosa_Warehouse_ Heated_Cabinets_040119_Quote.pdf (560 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Tag-On Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 18, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,629.60 Budgeted : Yes Budget Source : General Funds, Project 5068 CAPE - Information Technology Recommended Action : Motion to approve the purchase of computer equipment from Dell in the amount of $25,629.60 for Choctawhatchee High School. Public Content