Okaloosa County School Board — Special Meeting/Public Hearing, August 1, 2017 — reading text

Tuesday, August 1, 2017 Special Meeting/Public Hearing School District Central Administration Complex Niceville, Florida Training Room 6:15 p.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve the Agenda as amended: Added Consent item 7.2, Approval of ITB 17-11 Choctawhatchee High School Stadium Repairs, and the Use of FY 2016-2017 Capital Outlay Project Contingency Funds to temporarily fund the project for the repairs. Motion & Voting Motion to approve the Agenda as amended: Added Consent item 7.2, Approval of ITB 17-11 Choctawhatchee High School Stadium Repairs, and the Use of FY 2016-2017 Capital Outlay Project Contingency Funds to temporarily fund the project for the repairs. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.1 Required Local Effort Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to adopt the tentative Millage Rate of 4.3400 Mills for Required Local Effort . Motion & Voting Motion to adopt the tentative Millage Rate of 4.3400 Mills for Required Local Effort. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.2 Basic Discretionary Operating Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to adopt the tentative Millage Rate of 0.7480 Mills for Basic Discretionary. Motion & Voting Motion to adopt the tentative Millage Rate of 0.7480 Mills for Basic Discretionary. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.3 Capital Outlay Millage Rate, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to adopt the tentative Millage Rate of 1.5000 Mills for Capital Outlay. Motion & Voting Motion to adopt the tentative Millage Rate of 1.5000 Mills for Capital Outlay. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.4 Total Millage Levy, presented by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve the tentative Total Millage Levy of 6.5880 Mills. Motion & Voting Motion to approve the tentative Total Millage Levy of 6.5880 Mills. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.5 Resolution 17-02 Adopting the Tentative Millage Rates for Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve Resolution 17-02 Adopting the Tentative Millage Rates for Fiscal Year 2017-2018. File Attachments TRIM Resolution 17-02 - Millage Rates - Adopted by School Board.pdf (101 KB) Motion & Voting Motion to approve Resolution 17-02 Adopting the Tentative Millage Rates for Fiscal Year July 1, 2017 to June 30, 2018. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.6 Preliminary and Tentative Budget for Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve the Preliminary and Tentative Budget for Fiscal Year July 1, 2017 to June 30, 2018, in the amount of $393,513,213.00. File Attachments Preliminary & Tentative Booklet -7-25-17.pdf (1,028 KB) Motion & Voting Motion to approve the Preliminary and Tentative Budget for Fiscal Year July 1, 2017 to June 30, 2018, in the amount of $393,513,213.00. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 3. Public Hearing Subject : 3.7 Resolution 17-03 Adopting the Preliminary and Tentative Budget for Fiscal Year 2017-2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action Recommended Action : Motion to approve Resolution 17-03 Adopting the Preliminary and Tentative Budget for Fiscal Year July 1, 2017 to June 30, 2018, in the amount of $393,513,213.00. File Attachments TRIM Resolution 17-03- Budget - Adopted.pdf (97 KB) Motion & Voting Motion to approve Resolution 17-03 Adopting the Preliminary and Tentative Budget for Fiscal Year July 1, 2017 to June 30, 2018, in the amount of $393,513,213.00. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 4. Consent Agenda Subject : 4.1 Approval of ITB 17-11 Choctawhatchee High School Stadium Repairs and the Use  of FY 2016-2017 Capital Outlay Project Contingency Funds to temporarily fund the project for the repairs, presented by Steve Bolton, Director, Facilities Planning and Maintenance Support Services, and recommended by the Superintendent for approval. Meeting : Aug 1, 2017 - Special Meeting/Public Hearing Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,800.00 Budgeted : Yes Budget Source : FY 2016-2017 Capital Outlay Project Contingency Funds temporarily, until insurance proceeds are received. Recommended Action : Motion to approve the committee's recommendation of award for ITB 17-11, and the use of FY 2016-2017 Capital Outlay project contingency dollars to temporarily fund the project for the emergency repair of Choctawhatchee High School stadium bleachers, in the amount of $99,800. Public Content Approval of the committee's recommendation of the award for ITB 17-11, Choctawhatchee High School Stadium Repairs. The awarded vendor is Harold Gaines, LLC, in the amount of $99,800. A copy of the award tabulation is attached. Approval is requested to use FY 2016-2017 Capital Outlay project contingency dollars to temporarily fund the project for the repair of the Choctawhatchee High School stadium beleachers until insurance proceeds are received.