Okaloosa County School Board — Workshop Meeting, July 5, 2018 — reading text

of any board member. 8. Consent Agenda Subject : 8.10 ITB 18-18 Fixed Price Fence Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Capital Funds as Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-18 Fixed Price Fence Bid to Harris Fence Installation as the Primary Service Provider and Shalimar Industries d/b/a Shalimar Fence as the Secondary Service provider. Public Content Request approval of the committee's recommendation to award ITB 18-18 Fixed Price Fence Bid to Harris Fence Installation as the Primary Service Provider and Shalimar Industries d/b/a Shalimar Fence as the Secondary Service provider, based on fixed pricing. The bid will be used on an as needed basis. Funding will be paid from District Wide Capital Funds as Available. The contract is effective July 14, 2018 through July 13, 2021. Copies of the award tabulation and the bid are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB _18-18 AWARD TABULATION.pdf (47 KB) ITB 18-18 SOLICIATION AND ADDENDUM.PDF (936 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Renewal: RFP 71-1/15 Commodity Processing Services/ Districtwide, presented by Vince Windham, Program Director, Purchasing, and  recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of Tag-On Bid RFP 71-1/15 Commodity Processing Services/ Districtwide. Public Content Request approval to renew Tag-On Bid RFP 71-1/15 Commodity Processing Services/Districtwide through Collier County Public Schools. The bid will be used to process USDA bulk food items. Funding will be paid from Federal Funds. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments COLLIER CO-COMMODITY PROCESSING SERVICES- Bid Tab 2018.2019.pdf (133 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid: ITB 18000- DST-VT Commodity Food Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve Tag-On Bid: ITB 18000-DST-VT Commodity Food Processing through Hillsborough County, Florida. Public Content Request approval to tag on with ITB 18000-DST-VT Commodity Food Processing through Hillsborough County, FL. This bid will be used to process USDA Commodity food items into ready to use products on an as needed basis from multiple vendors. Funding will be paid from Federal Funds. The contract is effective through June 30, 2019. Copies of the approved award tabulation are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments TAG-ON BID ITB 18000 COMMODITY FOOD PROCESSING.pdf (676 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000:Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,040.00 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment Recommended Action : Motion to approve the purchase of equipment from Seon in the amount $35,040. Public Content Request approval to purchase DVR and Camera Systems from Seon in the amount of $35,040 for school buses. The purchase is made from previously approved tag-on bid through Brevard County Public Schools. Funds will be paid from Capital Funds, Project 2386 District Department Equipment. A copy of the quote is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-3553. File Attachments SEON QUOTE.PDF (109 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Exempted Purchase Over $25,000: NWEA, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $245,650.00 Budgeted : Yes Budget Source : General Funds, Project 6123 Reading Instruction and Project 3009 Instructional Tech Software Recommended Action : Request to purchase MAP Package from NWEA in the amount of $245,650. Public Content Request to purchase MAP Package from NWEA in the amount of $245,650. The purchase is exempt under 6A1.012(11)(b). The contract is effective August 1, 2018 through July 31, 2019 and will be paid from General Funds, Project 6123 Reading Instruction and Project 3009 Instructional Tech Software. Copies of the quote and Master Services Agreement are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833-3191. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase Over $25,000: Discovery Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $58,225.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Tech Software Recommended Action : Motion