Okaloosa County School Board — Workshop Meeting, July 5, 2018 — reading text

$12,244.00. The remaining cost in the amount of $10,000.00 will be paid with District 2 School Board Member Capital Outlay Funds. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to to Fort Walton Beach High School for auditorium stage lighting and curtain support in the amount of $12,244.00. The remaining cost in the amount of $10,000.00 will be paid with District 2 School Board Member Capital Outlay Funds. File Attachments RFQ _18-43.pdf (57 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Authorization to advertise the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2018-2019, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 09, 2018 Absolute Date : Jul 09, 2018 Recommended Action : Motion to authorize advertisement of the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2018-2019. Public Content The District is required by law to advertise in a newspaper of general paid circulation in the county or in a geographically limited insert of such newspaper, notice of its intent to tentatively adopt a millage rate and budget. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be in the Northwest Florida Daily News on July 27, 2018 A public hearing to tentatively adopt a millage rate and budget must be held not less than 2 days or more than 5 days after the day that the advertisement is first published. Accordingly, the public hearing to tentatively adopt the millage rate and the budget is scheduled for Tuesday, July 31, 2018, beginning at 6:00 p.m. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-9-18.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-07-09.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Donation of Surplus Buses from Escambia County School District, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 09, 2018 Absolute Date : Jul 09, 2018 Fiscal Impact : Yes Dollar Amount : $534,966.48 Budgeted : No Budget Source : Donation Recommended Action :  Motion to approve donation of surplus buses from Escambia County School District. Public Content The Escambia County School Board approved at their June 19, 2018 meeting to generously donate 34 of their surplused school buses to the Okaloosa County School District. The buses range in age from 13 to 16 years and have a current book value of $534,966.48 according to Escambia County School District accounting records. These buses will be used on daily routes in lieu of the current buses that are between 19 and 23 years old. File Attachments Escambia - Bus Donations 6-19-2018.pdf (2,484 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C. to audit School Internal Funds for year ended June 30, 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 5, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 09, 2018 Absolute Date : Jul 09, 2018 Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to audit School Internal Funds for year ended June 30, 2018. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP 17-02) during the fiscal year 2016-2017 to perform the School Internal Funds Audit for Fiscal Year Ended June 30, 2018. On May 22, 2017, the School Board approved the Audit Services Selection Committee's recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. for fiscal years 2016-2017 through 2020-2021. A motion to engage the professional auditing services of Carr, Riggs & Ingram, L.L.C., for Fiscal Year Ending June 30, 2018 is requested. The fee remains at $70,000.00, consistent with the previous years, and will be delivered to the School Board no later than October 31, 2018. File Attachments Okaloosa School District Internal Funds - Engagement Letter - 7-9-2018.pdf (183 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request