Okaloosa County School Board — Workshop Meeting, February 22, 2018 — reading text

Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-26-18.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations 2018-2-26.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for January 2018, totaling $15,844,114.91; and Bank Transfers for January 2018, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,844,114.91 and Bank Transfers in the amount of $260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2018, totaling $15,844,114.91; and Bank Transfers for January 2018, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 07 - MIS 3478 - Warrant Register - January 2018.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Multi-Year Purchase: KUTA Software, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $709.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year purchase with KUTA Software in the amount of $709. Public Content Request approval of the multi-year purchase of software licenses from KUTA Software in the amount of $709.00 for Fort Walton Beach High School. The effective dates are March 9, 2018 through March 9, 2021. Funding will be paid from General Funds and a copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach High School at (850) 833-3300. File Attachments KUTA QUOTE.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Service Agreement #18-73 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve Service Agreement #18-73 with Northwest Florida State College in the amount of $12,000. Public Content Request approval of Service Agreement #18-73 between the School Board of Okaloosa County, Florida and Northwest Florida State College, on behalf of the DoDEA Grant Project. The Provider will provide third-party evaluation services for the DoDEA Grant Project. The contract is effective March 1, 2018 through October 31, 2019. Funding will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM and a copy of the Agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 18-73.PDF (643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Quarterly Report of Subcontractors/Vendors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Quarterly Report of Subcontractors/ Vendors Public Content This is the quarterly report of subcontractors used currently on the Seat Management Technology Contract. File Attachments CACI Report of Subcontractor-Vendor.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Surplus and Disposal of Outdated AED (Automated External Defibrillators), presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Recommended Action : Motion to approve surplus and disposal of outdated AEDs (Automated External Defibrillators) on the attached list dated February 26, 2018. Public Content Approval is requested to surplus and dispose of the outdated AEDs (Automated External Defibrillators) on the attached list dated February 26, 2018. These AEDs will be returned to the manufacturer for disposal. This special disposal is