Okaloosa County School Board — Workshop Meeting, February 22, 2018

Thursday, February 22, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 22, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Discussion item 10.1 Fort Walton Beach High School, Riggs Stadium Turf Replacement, is deleted. 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Indianette Dance Team, State Champions in the Small Varsity Hip Hop and Small Varsity Pom Divisions at the Florida Dance Championships, presented by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Presentation Public Content Recognizing Choctawhatchee High School Indianette Dance Team as the State Champions in the Small Varsity Hip Hop and Small Varsity Pom Divisions at the Florida Dance Championships. Students are listed below: Carlton Carter Kenzey Calderone VidaStar Hollis Hanifah Johnson Gabriella Layco-Mitchell Abigail Kincaid Kelsey Money Madison Montz Valerie Nusimow Brooklyn Peters Kaylie Simmons Caitlyn Wyant Coaches: DeeDee Shank Karla Zaldivar Julie Henderson Shaniquia Anthony 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 22, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 25 – February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 22, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 25 – February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 25 - Feb 7.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 25 - February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 22, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 25 - February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 25 - Feb 7.pdf (14 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of February 8, 2018; Minutes of the Workshop Meeting of February 8, 2018; Minutes of the Regular Meeting of February 12, 2018, recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of February 8, 2018; Minutes of the Workshop Meeting of February 8, 2018; Minutes of the Regular Meeting of February 12, 2018 File Attachments 2-8-2018 DRAFT Workshop.pdf (241 KB) 2-8-2018 DRAFT Special Meeting - Employee Appeals Hearing.pdf (340 KB) 2-12-2018 Meeting DRAFT.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #5 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $194,071.88 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2018: General Fund $(365,469.63) Debt Service Funds 0.00 Capital Projects Funds 9,792.83 Other Special Revenue Funds - Federal 547,645.73 Other Special Revenue Funds - Food Service 2,102.95 Total - All Funds $ 194,071.88 File Attachments !BA 05 - Jan 2018.pdf (1,520 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for January 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2018 Public Content The financial statement for the month ending January 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Jan 2018.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2-26-18.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations 2018-2-26.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Payroll Warrant Register and Accounts Payable Warrant Register for January 2018, totaling $15,844,114.91; and Bank Transfers for January 2018, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $15,844,114.91 and Bank Transfers in the amount of $260,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for January 2018, totaling $15,844,114.91; and Bank Transfers for January 2018, totaling $260,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 07 - MIS 3478 - Warrant Register - January 2018.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Multi-Year Purchase: KUTA Software, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $709.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the multi- year purchase with KUTA Software in the amount of $709. Public Content Request approval of the multi-year purchase of software licenses from KUTA Software in the amount of $709.00 for Fort Walton Beach High School. The effective dates are March 9, 2018 through March 9, 2021. Funding will be paid from General Funds and a copy of the quote is attached. For additional information, please contact John Spolski, Principal, Fort Walton Beach High School at (850) 833-3300. File Attachments KUTA QUOTE.pdf (249 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Service Agreement #18-73 Northwest Florida State College, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 8488 DoDEA - ESTEAM Recommended Action : Motion to approve Service Agreement #18-73 with Northwest Florida State College in the amount of $12,000. Public Content Request approval of Service Agreement #18-73 between the School Board of Okaloosa County, Florida and Northwest Florida State College, on behalf of the DoDEA Grant Project. The Provider will provide third-party evaluation services for the DoDEA Grant Project. The contract is effective March 1, 2018 through October 31, 2019. Funding will be paid from Special Revenue, Project 8488 DoDEA - ESTEAM and a copy of the Agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum & Instruction at (850) 833-4122. File Attachments SA# 18-73.PDF (643 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Quarterly Report of Subcontractors/Vendors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Quarterly Report of Subcontractors/ Vendors Public Content This is the quarterly report of subcontractors used currently on the Seat Management Technology Contract. File Attachments CACI Report of Subcontractor-Vendor.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Surplus and Disposal of Outdated AED (Automated External Defibrillators), presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Recommended Action : Motion to approve surplus and disposal of outdated AEDs (Automated External Defibrillators) on the attached list dated February 26, 2018. Public Content Approval is requested to surplus and dispose of the outdated AEDs (Automated External Defibrillators) on the attached list dated February 26, 2018. These AEDs will be returned to the manufacturer for disposal. This special disposal is requested so that the school district will have no liability if purchased through the normal on-line process. File Attachments AED'S surplus and disposal Brd Mtg 2-16-2018.pdf (172 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Course Adoptions for the 2017-2018 School Year for CTE and Shoal River Middle School, presented by Melissa Bowell, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve CTE and Shoal River School Course Adoptions for the 2018-2019 School Year, presented by Melissa Bowell, Secondary Curriculum Specialist, and recommended by the Superintendent for approval. Public Content Request to adopt the attached courses. Course titles, course numbers, credit, requested weighting, and rational for course adoption and weighting is attached. File Attachments 2018-2019 February CTE and Shoal River Course Adoption Request.pdf (130 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Summer School Programs for 2018 (SIS, ESY Summer Junior Lifeguard Program for Credit and Summer Scholars), presented by Marcus Chambers, Assistant Superintendent, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : SAI Funds (SIS Program), General Revenue Project 7119 (Summer Scholars), ESE Funds (ESY) and No Cost for Junior Lifeguard Program Recommended Action : Motion to approve 2018 Summer School Programs to include SIS, ESY, Summer Junior Lifeguard Program for Credit and Summer Scholars. Public Content Attached you will find the summer school schedules to include SIS for Elementary and Secondary, Extended School Year (ESY), the completion requirements for the Junior Lifeguard Program and guidelines for the Summer Scholar Program. The Summer School Program (SIS) will be funded from Supplemental Academic Instructional (SAI) Categorical Funds, Extended School Year (ESY) for our ESE students will be paid through ESE funds and Summer Scholars will be funded from General Revenue funds project 7119. As in past years, the Junior Lifeguard Program is offered free to our students through scholarships from the Destin Fire Control. Please contact the following people for additional information on the programs. Elementary SIS - Jeff Palmer, Elementary Director 833-4208 Secondary SIS - Sheila Lightbourne, Secondary Director 833-4208 Extended School Year (ESY) - Melody Sommer, Program Director ESE 833-3164 Summer Scholars - Stephanie Thetford, Math Specialist 833-6313 Junior Lifeguard Program - Melissa Bowell, Secondary Specialist 833-4207 Thomas Miller, Academic/Lead Instruction Destin Lifeguard Program 850-496-3752 File Attachments 2018 Summer School (SIS) Information - Elementary.pdf (207 KB) 2018 Summer School (SIS) Information - Secondary.pdf (200 KB) ESY Schedule 2018.pdf (62 KB) Summer Scholars Board Presentation 2018.pdf (370 KB) Destin Beach Safety Academic Syllabus and Calendar 2018.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Additional New Component for Schools of Excellence to the Master In- Service Plan, presented by Denise McLaughlin, Specialist, Professional Development, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve an additional new component for Schools of Excellence to the Master In-Service Plan. Public Content This new component will allow the district to award 20 in-service points per designated year to instructional staff at Schools of Excellence. File Attachments Schools of Excellence MIP component.pdf (319 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 9. Superintendent's Human Resources Recommendations Subject : 9.1 Employees on Administrative Leave, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content The following employees have been placed on and/or removed from Administrative Leave: 101664 103000 108274 113516 119779 9. Superintendent's Human Resources Recommendations Subject : 9.2 Out-of-Field Report for the 2017-2018 school year, presented by Karen Peek, Program Director, Professional Services, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Superintendent's recommendation to approve the list of out-of-field teachers presented. Public Content None to be presented at this time. However, it is anticipated that there will be out-of-field teachers to report by the time of the Board agenda meeting. 9. Superintendent's Human Resources Recommendations Subject : 9.3 Personnel Recommendations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction,  and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve personnel recommendations. Public Content The purpose of this item is to present a list of employees who have been hired or transferred in the instructional and education support positions or hired for substitute positions. File Attachments BOARD REPORT FEBRUARY 26, 2018.pdf (72 KB) February 26, 2018 Ed Support Board Report.pdf (120 KB) February 26, 2018 Instructional Board Report.pdf (107 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.4 Deferred Retirement Option Program (DROP), presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve new participants in the Deferred Retirement Option Program (DROP). Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). File Attachments February 26, 2018 DROP Board Report.pdf (196 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.5 Employment Separations, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve employment seperations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. File Attachments SEPARATIONSFEB26TH2018.pdf (38 KB) 9. Superintendent's Human Resources Recommendations Subject : 9.6 Leave Without Pay, presented by Marcus Chambers, Assistant Superintendent, Curriculum and Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. 10. Discussion Agenda Subject : 10.1 Deleted - Fort Walton Beach High School, Riggs Stadium Turf Replacement, presented by Steve Bolton, Director of Facilities Planning, and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve Fort Walton Beach High School, Riggs Stadium Turf Replacement. Public Content The artificial turf at Riggs Stadium has exceeded its life cycle and will need to be replaced. Based on information obtained, the attached presentation will provide an estimated cost of replacement with artificial turf and the costs of replacement with a natural grass turf. For additional information, please contact Steve Bolton at 689-7159. File Attachments Riggs Stadium Turf Replacement Options.pdf (1,836 KB) 10. Discussion Agenda Subject : 10.2 Items Moved from the Consent Agenda (if any) Meeting : Feb 22, 2018 - Workshop Meeting Type : Action 11. Construction Program/Owner's Representative's Business Subject : 11.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Feb 22, 2018 - Workshop Meeting Type : Action, Information 11. Construction Program/Owner's Representative's Business Subject : 11.2 Authorization for Professional Services with Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 20, Eglin Elementary School, Building 3 Roofing replacement, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Authorization for Professional Services Agreement in the amount of $1,224.00 for Faithful + Gould to provide cost verification services for Program No. 5, Task Order No. 20, Eglin Elementary School. Public Content Approval is requested to accept the Authorization for Professional Services Agreement with Faithful + Gould in the amount of $1,224.00 to investigate proposed work scope, prepare independent estimates of probable construction costs and validate TPM's GMP for Program 5, Task Order No.20, Eglin Elementary, Building 3 Roofing Replacement Project. File Attachments Faithful + Gould agreement for services TO #20 Eglin Elem Bldg 3 roofing project.pdf (647 KB) 11. Construction Program/Owner's Representative's Business Subject : 11.3 Program No. 5, Task Order No. 21, Pre-GMP Richbourg School to Renovate Two Classrooms and Roofing Project, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Recommended Action : Motion to approve Program 5, Task Order No. 21, Pre-GMP, for the renovation of Two Classrooms and Roofing Project. The Pre-GMP cost is not to exceed $49,000. Public Content Scope of Work Description: This project consists of the renovation of a portion of the old Richbourg Front Office Building into two (2) classrooms with restrooms. One classroom will be a larger space utilized for wheelchair bound students. This room will also have a changing room and a restroom with shower capabilities. The second classroom will be slightly smaller but will also include a restroom. The roof on the existing building will be repaired and coated to eliminate existing leaks. Existing wall panels on the adjacent building (Gym) will also be addressed as water is currently entering from those areas also. New code required exterior egress hallways/doors will be added and additional Storage Areas will be created as a result of the reconfiguration. New plumbing, electrical and HVAC infrastructure and equipment will be required to support the new classrooms. The Pre-GMP cost not to exceed $49,000. 12. Information Technology Seat Management Contract Subject : 12.1 IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order No.  9, between the School Board of Okaloosa County and CACI NSS, Inc., presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : Yes Budgeted : Yes Budget Source : Seat Management Contract. Recommended Action : Motion to approve IT Seat Management Outsourcing Agreement, Contract Modification Agreement Change Order No. 9, between the School Board of Okaloosa County and CACI NSS, Inc. Public Content Change Order 9 to the IT Seat Management Outsourcing Agreement is to establish the below changes to the COTS line item monthly invoice amount and the LAN Maintenance Support line item monthly invoice amount. COTS for 2018 equals $11,957.36 (previous $12,968.56, Checkpoint is being removed). LAN Maintenance Support equals $8,968.09 (previous $21,330.97). All other items are unchanged. File Attachments Revised - Change Order 9 for 2018 COTs billing amount as well as for removal of Checkpoint and for 2018 LAN billing amount.pdf (273 KB) 12. Information Technology Seat Management Contract Subject : 12.2 Task Order No. 2-91, Plew Elementary School, for CCTV Repair, in the amount of $5,947.03, presented by Dustin Keith, Seat Management Specialist and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : Yes Dollar Amount : $5,947.03 Budgeted : Yes Budget Source : Day Care Project Discretionary Recommended Action : Motion to approve Task Order No. 2-91, Plew Elementary School, for CCTV Repair, in the amount of $5,947.03. Public Content Plew CCTV Repair Incident #: 819111 File Attachments Plew CCTV Repair.pdf (220 KB) 12. Information Technology Seat Management Contract Subject : 12.3 Task Order No. 2-92, Kenwood Elementary School, for CCTV Addition, in the amount of $12,742.80, presented by Dustin Keith, Seat Management Specialist,  and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : Yes Dollar Amount : $12,742.80 Budgeted : Yes Budget Source : School reserves. Recommended Action : Motion to approve Task Order No. 2-92, Kenwood Elementary School, for CCTV Addition, in the amount of $12,742.80. Public Content Kenwood CCTV Addition. Installation of 4 cameras. Incident #: 811595 File Attachments Kenwood CCTV Addition Task Order 2-92.pdf (293 KB) 13. Attorney's Business Subject : 13.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Feb 22, 2018 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 14. Superintendent's Business Subject : 14.1 Out-of-State Student Trip Requests Approved by the Superintendent Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content Out-of-State student trip requests approved by the Superintendent. File Attachments 2-26-2018 Student Trip Requests.pdf (2,368 KB) 14. Superintendent's Business Subject : 14.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Feb 22, 2018 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 15. Board Members' Announcements/Request for Information Subject : 15.1 Board Members' Announcements/Request for Information Meeting : Feb 22, 2018 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 16. Public Hearing Subject : 16.1 Public Hearing for adoption of new School Board Policy 1-25 Public Records Requests, presented by Eric Mitchell, Director, MIS, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Fiscal Impact : No Recommended Action : Motion to approve adoption of new School Board Policy 1-25 Public Records Requests. Public Content A public hearing will be held to receive public input and consider approval of new School Board Policy 1-25 Public Records Requests. File Attachments 01-25 Public Records Requests - Revised 1-22-18.pdf (274 KB) 16. Public Hearing Subject : 16.2 Public Hearing for adoption of revised School Board Policy 03-01 Instructional Materials, presented by Ann Flanagan, Reading Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School  Board Policy 03-01 Instructional Materials. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 03-01 Instructional Matters. For additional information, please contact Ann Flanagan, 833-6312. File Attachments 03-01 Instructional Materials REDLINED January 11.pdf (139 KB) 16. Public Hearing Subject : 16.3 Public Hearing for adoption of revised School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material, presented by Ann Flanagan, Reading Specialist, Curriculum & Instruction, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Preferred Date : Feb 26, 2018 Absolute Date : Feb 26, 2018 Fiscal Impact : No Recommended Action : Motion to approve the adoption of revised School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material. Public Content A public hearing will be held to receive public input and consider approval of revised School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material. For additional information, please contact Ann Flanagan, 833-6312. File Attachments 03-05 Procedures for Handling Criticism of Library Books or Educational Material REDLINED January 10.pdf (106 KB) 17. Adjournment Subject : 17.1 Adjournment of the meeting by the Chairman Meeting : Feb 22, 2018 - Workshop Meeting Type : 18. Public Notices Subject : 18.1 Notice of Student Disciplinary Hearing Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARING The School Board of Okaloosa County will conduct a Student Disciplinary Hearing on February 22, 2018, beginning at 8:30 a.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. In accordance with Florida law, this hearing may be closed to the press and public at the request of the parents of the affected student. 18. Public Notices Subject : 18.2 Notice of Workshop Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, on February 22, 2018, beginning at 9:00 a.m. This meeting will be open to the press and public. 18. Public Notices Subject : 18.3 Notice of Public Hearing - 6:15 p.m. Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on (date), beginning at (time) or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville. The purpose of the Hearing is to receive public input and consider approval of the following: New School Board Policy 01-25 Public Records Requests Revised School Board Policy 03-01 Instructional Materials Revised School Board Policy 03-05 Procedures for Handling Criticism of Library Books or Educational Material Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevent evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 18. Public Notices Subject : 18.4 Public Notice Meeting : Feb 22, 2018 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual religious beliefs, nor are the views or beliefs expressed intended to express allegiance to or preference for any particular religion, denomination, faith, creed, or belief by the School Board. No person in attendance at this meeting is or shall be required to participate in any invocation and such decision whether or not to participate will have no impact on his or her right to actively participate in the public meeting.