Okaloosa County School Board — Workshop Meeting, February 22, 2018 — reading text

Thursday, February 22, 2018 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Feb 22, 2018 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Feb 22, 2018 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Discussion item 10.1 Fort Walton Beach High School, Riggs Stadium Turf Replacement, is deleted. 3. Recognitions Subject : 3.1 Recognition of Choctawhatchee High School Indianette Dance Team, State Champions in the Small Varsity Hip Hop and Small Varsity Pom Divisions at the Florida Dance Championships, presented by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Presentation Public Content Recognizing Choctawhatchee High School Indianette Dance Team as the State Champions in the Small Varsity Hip Hop and Small Varsity Pom Divisions at the Florida Dance Championships. Students are listed below: Carlton Carter Kenzey Calderone VidaStar Hollis Hanifah Johnson Gabriella Layco-Mitchell Abigail Kincaid Kelsey Money Madison Montz Valerie Nusimow Brooklyn Peters Kaylie Simmons Caitlyn Wyant Coaches: DeeDee Shank Karla Zaldivar Julie Henderson Shaniquia Anthony 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Feb 22, 2018 - Workshop Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of January 25 – February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 22, 2018 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of January 25 – February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Jan 25 - Feb 7.pdf (14 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of January 25 - February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Feb 22, 2018 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of January 25 - February 7, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jan 25 - Feb 7.pdf (14 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of February 8, 2018; Minutes of the Workshop Meeting of February 8, 2018; Minutes of the Regular Meeting of February 12, 2018, recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Special Meeting of February 8, 2018; Minutes of the Workshop Meeting of February 8, 2018; Minutes of the Regular Meeting of February 12, 2018 File Attachments 2-8-2018 DRAFT Workshop.pdf (241 KB) 2-8-2018 DRAFT Special Meeting - Employee Appeals Hearing.pdf (340 KB) 2-12-2018 Meeting DRAFT.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Budget Amendment #5 - Fiscal Year 2017-2018 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $194,071.88 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #5 - Fiscal Year 2017-2018 Public Content On September 11, 2017, the School Board adopted the budget for fiscal year 2017-2018. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of January 2018: General Fund $(365,469.63) Debt Service Funds 0.00 Capital Projects Funds 9,792.83 Other Special Revenue Funds - Federal 547,645.73 Other Special Revenue Funds - Food Service 2,102.95 Total - All Funds $ 194,071.88 File Attachments !BA 05 - Jan 2018.pdf (1,520 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Monthly Financial Statement for January 2018, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 22, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for January 2018 Public Content The financial statement for the month ending January 31, 2018, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials Jan 2018.pdf (689 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 22, 2018 -